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For Companies At a Glance
- Tasks: Manage daily office operations and support the senior team with various administrative tasks.
- Company: Join a dynamic manufacturing facility in Columbus, Ohio, focused on innovation and teamwork.
- Benefits: Enjoy a collaborative work environment and opportunities for personal impact from day one.
- Why this job: Be part of a fantastic team, thrive in a fast-paced setting, and enhance your organizational skills.
- Qualifications: Must have at least ten years of administration experience in a corporate environment.
- Other info: Ideal for those who love multitasking and fostering team spirit in a vibrant workplace.
The predicted salary is between 36000 - 60000 £ per year.
We are Velocys. A leading technology company driving decarbonisation solutions for heavy transport on the roads and in the air. Privately owned by climate funds such as GenZero, LightRock, Carbon Direct and Ahren Innovation Capital, we play a crucial part in the global Energy Transition.
Our patented catalyst and micro-channel reactor platform provide a scalable, flexible solution enabling the production of Sustainable Aviation Fuel (SAF) and Renewable Diesel (RD) from a broad range of renewable, sustainable carbon and hydrogen sources, including municipal solid waste,- woody biomass, biogas, and green hydrogen.
Our performance at commercial scale has been demonstrated. Our competitive advantage comes not only from our patented technology, but also from two decades of operational and engineering experience. Together, with a deep understanding of the challenges and opportunities of developing synthetic fuels production capacity, the value we provide to our clients is compelling.
We are a transatlantic company with a strong presence in the UK, where our global HQ sits, and the US where we have two sites; an Engineering and Commercial centre in Houston, Texas and a Technology and Manufacturing facility in Columbus, Ohio. Our 50-strong team of subject matter experts in Engineering, Manufacturing and Finance (to name a few), have one common goal: directing the future of aviation in a more sustainable trajectory, with a view to decarbonise all heavy transport modes globally.
Do you want to be part of the change
•
About the role
We’re looking for an extremely organised and motivated Office Manager who can help run and organise our increasingly busy manufacturing facility in Columbus, Ohio. From organising diaries to receiving deliveries, from arranging travel to taking minutes, from stocking up the kitchen to changing the ink on the printers, this is a varied role where you’ll have the opportunity to make an impact from the get-go, and work with a fantastic group of people.
A day in the life
As our Office Manager, you could:
â Oversee the daily office operations of the facility, working alongside Facilities to ensure things
run smoothly
â Coordinate the meeting rooms; turning them around between use
â Manage office supplies inventory and place orders as needed
â Manage the main office phone line, directing calls as appropriate
â Meet and greet any visitors attending the facility, including any contractors expected
â Support the senior team with any admin-related tasks, including collating together PowerPoint
presentations and Word reports
â Manage busy diaries for the senior team (at least two people) and work across multiple time
zones to organise meetings
Page 2 of 3
Role Specification Office Manager
â Arrange domestic and international business travel for the team
â Organise the onboarding of new employees, working closely with IT and Executive H&S
â Submit purchase orders and expense claims using our Finance system
â Organise lunches, dinners and other internal and external events; especially social events for
the office
â Organise the yearly Scientific Advisory Board from a travel and administrative perspective
â Source corporate clothing suppliers and manage purchases for the site
â Work closely with the wider Administration team based at our other sites; in particular, providing
remote cover for our Houston Office as and when necessary
â Work together with the wider Administration team on a yearly calendar of events and
conferences for Ohio team to attend
â Work on specific projects as and when required
About You
â You have at least ten years of administration experience within a commercial, corporate
environment – previously working at a facility in a similar environment would be nice!
â Your attention to detail is excellent. You have a great memory and your ability to manage
multiple tasks simultaneously is fantastic.
â You have a can-do attitude. Your communication skills are excellent and you’re all about team
spirit.
â You’re a motivator. You can rally the team together and foster a culture of connection.
â You’re an organiser. You’re able to manage the team and make sure everyone is accountable
for playing their part in making Velocys a success.
â You’re process-oriented. You’re able to implement and follow policies and procedures
effectively.
â You thrive in a fast-paced environment and work best when having deadlines to meet.
â You’re tech-savvy. You’re confident with using Microsoft Office 365 products.
â You’re trusted. You’re able to understand the importance of confidentiality as you will see a lot of
sensitive information.
With over 90 years’ combined experience, NES Fircroft (NES) is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Office Manager employer: NES Fircroft
Contact Detail:
NES Fircroft Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office 365. Being tech-savvy will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing multiple tasks simultaneously. Prepare examples from your past roles where you successfully juggled various responsibilities, as this is crucial for the fast-paced environment described.
✨Tip Number 3
Showcase your ability to foster team spirit and motivate others. Think of instances where you have successfully rallied a team together or improved team dynamics, as this aligns perfectly with the company culture they are looking for.
✨Tip Number 4
Prepare to discuss your approach to maintaining confidentiality and handling sensitive information. This is a key aspect of the role, so having a clear understanding of how you manage such situations will be beneficial.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administration and office management. Emphasize your ability to manage multiple tasks, attention to detail, and any experience you have in a manufacturing or corporate environment.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Office Manager role and how your skills align with the job description. Mention specific examples of how you've successfully managed office operations and supported teams in previous roles.
Showcase Your Communication Skills: Since excellent communication is key for this role, consider including examples in your application that demonstrate your ability to effectively communicate with team members, manage diaries, and coordinate meetings across time zones.
Highlight Your Tech Savviness: Mention your proficiency with Microsoft Office 365 and any other relevant software tools. If you have experience with finance systems or project management tools, be sure to include that as well.
How to prepare for a job interview at NES Fircroft
✨Showcase Your Organisational Skills
Prepare examples from your past experience that demonstrate your ability to manage multiple tasks and keep everything running smoothly. Highlight specific situations where your organisational skills made a significant impact.
✨Emphasize Team Spirit
Discuss how you foster a positive team environment and motivate others. Share anecdotes that illustrate your ability to connect with colleagues and create a collaborative atmosphere.
✨Demonstrate Attention to Detail
Be ready to discuss how you ensure accuracy in your work, especially when managing schedules or handling sensitive information. Provide examples of how your attention to detail has helped prevent issues in the past.
✨Familiarize Yourself with Microsoft Office 365
Since the role requires proficiency in Microsoft Office 365, make sure you can confidently discuss your experience with these tools. Consider preparing a brief demonstration of how you've used them effectively in previous roles.
