At a Glance
- Tasks: Coordinate projects and support leaders in a dynamic tech environment.
- Company: Join a diverse team at a leading technology firm.
- Benefits: Hybrid work, competitive pay, and opportunities for growth.
- Other info: Embrace a culture of inclusivity and continuous learning.
- Why this job: Make an impact while developing your skills in project coordination.
- Qualifications: Experience in project coordination and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Location: Hybrid 60/40 – Sunbury-On-Thames, UK
Start Date: ASAP
Contract Length/End Date: 6-months
Working hours: 40 hrs/week
Role Overview
We are looking for a Project Coordinator to provide coordination, planning and administrative support for three leaders in Technology. This role blends hands-on project coordination with exec-level support, ensuring our leaders and their teams operate effectively across a complex, global landscape.
Key Responsibilities
- Coordinate and manage schedules across three leaders’ diaries, ensuring meetings are planned, sequenced and aligned to key milestones and deliverables, including identifying optimal dates for internal and external engagements.
- Coordinate daily stand-ups as part of ongoing transformations, scheduling and tracking outcomes from these daily stand-ups.
- Drive project meeting effectiveness by managing attendance, preparing and distributing pre-read materials, tracking actions when required and circulating meeting minutes to ensure follow-through and accountability.
- Manage the Leadership calendars with strict confidentiality, ensuring all correspondence is courteous, timely and professional, and proactively flagging conflicts or dependencies.
- Support the coordination of team activities, including team meetings, workshops and planning sessions, ensuring logistics, materials and communications are in place.
- Act as a key liaison between internal and external stakeholders, coordinating across teams, PAs and business functions to ensure alignment and smooth delivery of business arrangements.
- Manage complex global travel logistics, including compiling itineraries, anticipating visa requirements, coordinating with the clients offices internationally and maintaining contingency plans.
- Oversee expense management, including collating receipts, preparing monthly submissions, reconciling and submitting within deadlines.
- Coordinate onboarding activities for new team members, ensuring a seamless and well-organised introduction to the team.
- Handle all work with the highest level of confidentiality and discretion.
General duties
- Build and maintain strong working relationships with peers, colleagues globally and external contacts.
- Provide cross-cover for other coordinators and team assistants during periods of absence.
- Act as a day-to-day point of contact, confident in prioritising activities and acting or escalating as appropriate, often with minimal supervision.
What you will need to be successful
- Proven experience in a project coordination, team coordination or senior administrative role, ideally within a fast-paced, global environment.
- Strong organisational and planning skills, with the ability to manage competing priorities and deliver to deadlines.
- Confident working with senior stakeholders and managing sensitive information with discretion.
- Excellent communication skills, both written and verbal.
- A proactive, positive, self-starting approach with strong attention to detail and problem-solving ability.
- Proficient in using Outlook and SAP Concur. Understanding of MS Copilot, Word and PowerPoint.
Your team & who you will support
You will directly support the Senior Principal Delivery Managers for Talent & Analytics Solutions, Reward and Legal Solutions and Core People Solutions in Technology’s Digital Security & Core, PC&C, Legal and E&C team. Our team is diverse with a global remit, building, maintaining and developing global technologies across PC&C, Legal and Ethics and Compliance portfolios.
Why join our team?
We support our people to learn and grow in a diverse and challenging environment. We believe our team is strengthened by diversity and are committed to crafting an inclusive environment in which everyone is respected and treated fairly.
Key Skills
- Adaptability
- Calendar & Schedule Management
- Communication
- Confidentiality
- Cross-functional Coordination
- Decision Making
- Digital Fluency
- Ethical Judgement
- Event Coordination
- Expense Management
- Global Travel Logistics
- Managing Volatility
- Meeting Facilitation
- Onboarding Coordination
- Organisation
- Prioritisation
- Problem Solving
- Project Coordination
- Relationship Building
- Resilience
- Stakeholder Engagement
- Stakeholder Management
- Time Management
- Writing Skills
Project Coordinator in London employer: NES Fircroft
As a Project Coordinator at our Sunbury-On-Thames location, you will thrive in a hybrid work environment that promotes flexibility and work-life balance. Our company fosters a culture of inclusivity and continuous learning, providing ample opportunities for professional growth while supporting diverse teams in delivering impactful technology solutions. Join us to be part of a dynamic team where your contributions are valued, and you can make a meaningful difference in a global landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their tech landscape and think about how your skills can help them achieve their goals. Show them you’re not just another candidate, but someone who’s genuinely interested in their work!
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to convey information clearly and effectively. Try mock interviews with friends or use online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator role. Highlight your experience in project coordination and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and how you've successfully managed competing priorities in the past.
Showcase Your Communication Skills:Since excellent communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at NES Fircroft
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that demonstrate your organisational skills, ability to manage competing priorities, and effective communication. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it easier for the interviewer to see your capabilities in action.
✨Showcase Your Tech Savvy
Since the role requires proficiency in tools like Outlook and SAP Concur, be ready to discuss your experience with these platforms. If you have used MS Copilot, Word, or PowerPoint, mention how you’ve leveraged these tools to enhance your productivity and support project coordination.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be coordinating, or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
