Logistics and Warehouse Coordinator

Our client, an energy sector service company, are currently hiring a Logistics and Warehouse Co-ordinator in Aberdeen. There may be some business travel to Ågotnes, Bergen but this is not yet confirmed.

The Logistics and Warehouse Co-ordinator reports to the Contracts and Procurement Manager and will be an integral part of the Project Supply Chain & Procurement Team, working collaboratively within the project organisation, in alignment with the supply chain function, using systems, procedures, and established processes. The role is accountable for the management of all logistics activities and warehouse matters related to the project.

Key responsibilities include:

• Support purchasers in expediting activities, ensuring that materials are delivered timely, in a cost-effective and complete condition along with complete documentation in accordance with contract requirements.
• Ensure material received is fully accounted for during the execution phase until handover to operations team.
• Ensure that the day-to-day activities within the team are carried out in accordance with the company HSEQ policies.
• Ensure that all activities are carried out in conformance with laws and regulations, contractual requirements, and our Management Systems.
• Be fully responsible for the safety in their area of authority.
• Ensure all logistic and warehouse activities for the project are carried out according to AP303 Expediting & Logistics Procedure and AP304 Management of Inventory & Warehouses, and other established Supply Chain Processes.
• Further develop and optimise the project logistics processes in association with freight forwarder, the established Logistic and Warehouse function, and project team.
• Co-ordinate suppliers, logistics partners, and freight forwarding agent to ensure all logistics activities, including packing and documentation, comply with laws and regulations and requirements.
• Ensure required documentation is checked before materials are dispatched from suppliers and subcontractors, and that delivery notifications are provided timely to the project team.
• Ensure timely preliminary recording of goods receipt according to delivery note.
• Ensure inspection and final goods receipt of all delivered goods to the project, in close cooperation with counterpart in Operations.
• Report OS & Ds and follow up on discrepancies in close cooperation with purchasing team.
• Co-ordinate with yard, logistic partners and freight forwarder to ensure Customs clearance in a timely manner.
• Keep track and traceability of suppliers and subcontractor materials throughout the procurement cycle until handover to operations.
• Work closely with warehousing counterparts to ensure safekeeping, traceability and adequate preservation of all project materials.
• Support with expediting activities and update systems, and report delays as required.
• Co-ordinate with stakeholders in projects and operations team to ensure spares and supplies for preservation, maintenance, and start-up are available in time manner.
• Keep track of quantity delivered, stock levels, material transactions, transport costs and ensure efficiency for project materials.
• Co-ordinate with freight forwarder to document deliveries and process billing.
• Maintain good working relationship with freight forwarder and internal stakeholders.
• Prepare status report for management, as required.

Skills and Experience:

• Minimum 10 years’ relevant experience within supply chain and logistics management, gained within projects in the offshore industry.
• Experience with handling of international logistics and custom clearance in UK.
• Experienced in coordinating projects across the full procurement and logistics cycle.
• Structured and strong organisational and documentation handling skills.
• Committed to the highest level of business ethics and integrity.
• Good negotiation skills.
• Good communication skills, both written and verbally.
• Strong interpersonal and collaborative skills.

Qualifications:

• Relevant education or business qualification in Supply Chain Management.
• Advanced English language.