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- Tasks: Support executives with scheduling, meetings, and project coordination in a fast-paced environment.
- Company: Join a dynamic team focused on excellence and innovation.
- Benefits: Competitive salary, professional development, and a collaborative work culture.
- Other info: Opportunity to grow in a vibrant and supportive workplace.
- Why this job: Be the backbone of the executive team and make a real impact.
- Qualifications: 5+ years supporting C-Level Executives with strong organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
Our client is seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to their executive team, with additional responsibilities as the Company Secretary Assistance. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Responsibilities, tasks and interactions:
- Manage executive calendars, including scheduling, organizing & preparing for meetings, appointments, and travel arrangements.
- Attend assigned meetings as note taker and follow up agreed actions as appropriate.
- Prepare and organize documents, presentations, and reports for executive meetings.
- Act as the primary point of contact for internal and external stakeholders, including screening calls and emails.
- Coordinate and prioritize incoming requests and ensure timely responses.
- Assist with project coordination and follow-up on action items as needed.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executive team and proactively address them.
- Assist with ad-hoc tasks and projects as assigned.
- Perform Company Secretary duties, including maintaining statutory registers, preparing and filing statutory documents, and ensuring compliance with relevant regulations.
- Organize board and committee meetings, including drafting agendas, taking minutes, and facilitating resolutions.
- Assist in the preparation of annual reports, proxy statements, and other corporate governance documents.
- Liaise with internal and external legal counsel and regulatory authorities as necessary.
- Stay updated on relevant laws and regulations affecting the company's operations and governance practices.
Qualifications, knowledge, skills and experience:
- 5+ years administration experience supporting C-Level Executives.
- Experience or knowledge of Company Secretary duties and corporate governance practices.
- Strong organisational skills and ability to prioritise multiple tasks.
- Significant experience in using Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and working knowledge of SAP would be desirable.
- Be highly organised, have excellent attention to detail, be practical and solution-oriented and be able to work effectively both independently, and as part of a team.
- Confident in dealing with clients and employees at all levels.
- Excellent communication (written and verbal) and interpersonal skills.
- A professional manner both in person and on the telephone.
- A solutions-orientated approach to situations.
- Energetic, personable and a team player.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Very strong interpersonal skills and the ability to build relationships with key members of the team.
- Ability to maintain the confidentiality of information related to the company and its employees.
- Familiarity with travel booking and expense management systems.
Executive Assistant in Liverpool employer: NES Fircroft
Contact Detail:
NES Fircroft Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Liverpool
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its executives, and be ready to discuss how your skills align with their needs. Practise common interview questions and prepare some thoughtful ones of your own to show you're genuinely interested.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks efficiently in fast-paced environments. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for the perfect Executive Assistant position. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-Level Executives and any relevant Company Secretary duties. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your exceptional communication skills and attention to detail. Let us know why you're the perfect fit for our fast-paced environment.
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks efficiently in previous roles. We love candidates who can juggle responsibilities like a pro, so don't hold back on sharing your experiences!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us. We can't wait to hear from you!
How to prepare for a job interview at NES Fircroft
✨Master the Calendar Game
As an Executive Assistant, managing calendars is key. Before your interview, practice discussing how you would handle scheduling conflicts and prioritising meetings. Be ready to share specific examples of how you've successfully managed busy schedules in the past.
✨Show Off Your Communication Skills
Since communication is crucial for this role, prepare to demonstrate your verbal and written skills. Bring along a sample of a report or presentation you've created, and be ready to discuss how you tailor your communication style to different stakeholders.
✨Be the Organisational Wizard
Highlight your organisational skills by preparing a mock agenda for a meeting or a project plan. This will show your potential employer that you can think ahead and manage multiple tasks efficiently, just like they need you to.
✨Know Your Governance Stuff
Brush up on Company Secretary duties and corporate governance practices. Be prepared to discuss relevant laws and regulations, as well as how you would ensure compliance. Showing that you’re knowledgeable in this area will set you apart from other candidates.