At a Glance
- Tasks: Coordinate projects and support senior leaders in a dynamic global environment.
- Company: Join a leading global energy company focused on innovation and transformation.
- Benefits: Competitive salary, professional development, and exposure to senior stakeholders.
- Other info: Fast-paced role with opportunities for growth and international exposure.
- Why this job: Be the glue that keeps operations running smoothly while making a real impact.
- Qualifications: Experience in project coordination and strong organisational skills required.
The predicted salary is between 45000 - 55000 £ per year.
We are partnering with a global energy leader to recruit a highly organised Project Coordinator to support senior leadership within their Technology function. This is a fantastic opportunity for someone who thrives in a fast-paced, global environment and enjoys blending project coordination with executive-level support.
As Project Coordinator, you will support three senior leaders across a complex international technology landscape. You will play a critical role in ensuring the smooth coordination of projects, leadership schedules, and team activity—acting as the glue that keeps operations aligned, efficient and moving forward. This is a high-impact role offering exposure to senior stakeholders, global teams, and transformation-driven initiatives.
Key Responsibilities- Calendar & Scheduling Management: Coordinate complex, global diaries across three leaders, ensuring meetings align with key milestones and priorities.
- Project & Meeting Coordination: Drive meeting effectiveness by organising agendas, preparing materials, tracking actions, and distributing minutes to maintain accountability.
- Stand-Up Management: Coordinate daily transformation stand-ups, ensuring sessions are scheduled, outcomes tracked, and momentum maintained.
- Executive Support: Provide high-quality administrative support with discretion, managing communications and flagging conflicts proactively.
- Stakeholder Liaison: Act as a central coordination point between internal teams, external stakeholders, and executive assistants.
- Team & Event Coordination: Support team meetings, workshops, and planning sessions—handling logistics, materials, and communications.
- Global Travel Management: Organise complex international travel, including itineraries, visa considerations, and contingency planning.
- Expense Management: Manage expenses end-to-end, ensuring timely submission, reconciliation, and compliance.
- Onboarding Support: Coordinate onboarding for new team members to ensure a seamless experience.
- Confidentiality: Handle all tasks with the utmost professionalism and discretion.
- Proven experience in project coordination, team coordination, or senior administrative roles.
- Background in fast-paced, global organisations preferred.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Experience working with senior stakeholders and confidential information.
- Excellent communication skills (written & verbal).
- Proactive, solutions-focused mindset with strong attention to detail.
- Proficiency in Outlook and SAP Concur (Microsoft 365 tools including Word & PowerPoint essential; familiarity with Microsoft Copilot advantageous).
Global Executive Project & Schedule Coordinator employer: NES Fircroft
As a global energy leader, we pride ourselves on fostering a dynamic and inclusive work environment that empowers our employees to excel. Our culture promotes collaboration and innovation, offering extensive growth opportunities through exposure to senior stakeholders and transformative projects. Located in a vibrant international setting, we provide competitive benefits and a supportive atmosphere that values work-life balance, making us an exceptional employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Global Executive Project & Schedule Coordinator
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and engage on platforms like LinkedIn. We can’t stress enough how important it is to make those personal connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and having your own questions ready. This shows you’re genuinely interested and helps you stand out from the crowd.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can go a long way. It keeps you fresh in their minds and shows your enthusiasm for the role. We believe this small gesture can make a big difference.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Global Executive Project & Schedule Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Project Coordinator. Highlight your experience in project coordination and working with senior stakeholders, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed complex schedules or projects in the past.
Show Off Your Organisational Skills:In your application, give us a glimpse of your organisational prowess. Mention any tools or methods you use to keep things running smoothly, especially if you have experience with Outlook or SAP Concur.
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at NES Fircroft
✨Master the Calendar Game
Since you'll be managing complex diaries for senior leaders, show your understanding of calendar management. Bring examples of how you've successfully coordinated schedules in the past, and be ready to discuss tools you use, like Outlook, to keep everything organised.
✨Showcase Your Project Coordination Skills
Prepare to talk about specific projects you've coordinated. Highlight your ability to drive meeting effectiveness by organising agendas and tracking actions. Use real-life examples to demonstrate how you’ve kept teams accountable and on track.
✨Communicate Like a Pro
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've managed communications with stakeholders and handled conflicts proactively in previous roles.
✨Be Ready for Global Challenges
This position involves international travel and coordination. Brush up on your experience with global teams and travel logistics. Share any challenges you've faced in these areas and how you overcame them, showcasing your proactive and solutions-focused mindset.
