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- Tasks: Support executives with scheduling, meetings, and project coordination in a fast-paced environment.
- Company: Join a dynamic team focused on excellence and innovation.
- Benefits: Competitive salary, professional development, and a collaborative work culture.
- Other info: Opportunity to grow in a vibrant and supportive workplace.
- Why this job: Be the backbone of the executive team and make a real impact.
- Qualifications: 5+ years admin experience, strong organisational skills, and excellent communication.
The predicted salary is between 45000 - 55000 £ per year.
Our client is seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to their executive team, with additional responsibilities as the Company Secretary Assistance. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Responsibilities, tasks and interactions:
- Manage executive calendars, including scheduling, organizing & preparing for meetings, appointments, and travel arrangements.
- Attend assigned meetings as note taker and follow up agreed actions as appropriate.
- Prepare and organize documents, presentations, and reports for executive meetings.
- Act as the primary point of contact for internal and external stakeholders, including screening calls and emails.
- Coordinate and prioritize incoming requests and ensure timely responses.
- Assist with project coordination and follow-up on action items as needed.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executive team and proactively address them.
- Assist with ad-hoc tasks and projects as assigned.
- Perform Company Secretary duties, including maintaining statutory registers, preparing and filing statutory documents, and ensuring compliance with relevant regulations.
- Organize board and committee meetings, including drafting agendas, taking minutes, and facilitating resolutions.
- Assist in the preparation of annual reports, proxy statements, and other corporate governance documents.
- Liaise with internal and external legal counsel and regulatory authorities as necessary.
- Stay updated on relevant laws and regulations affecting the company's operations and governance practices.
Qualifications, knowledge, skills and experience:
- 5+ years administration experience supporting C-Level Executives.
- Experience or knowledge of Company Secretary duties and corporate governance practices.
- Strong organisational skills and ability to prioritise multiple tasks.
- Significant experience in using Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and working knowledge of SAP would be desirable.
- Be highly organised, have excellent attention to detail, be practical and solution-oriented and be able to work effectively both independently, and as part of a team.
- Confident in dealing with clients and employees at all levels.
- Excellent communication (written and verbal) and interpersonal skills.
- A professional manner both in person and on the telephone.
- A solutions-orientated approach to situations.
- Energetic, personable and a team player.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Very strong interpersonal skills and the ability to build relationships with key members of the team.
- Ability to maintain the confidentiality of information related to the company and its employees.
- Familiarity with travel booking and expense management systems.
Executive Assistant employer: NES Fircroft
Contact Detail:
NES Fircroft Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Show us that you understand their needs and how you can support them as an Executive Assistant. Tailor your responses to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be confident and articulate. Consider doing mock interviews with friends or using online resources to refine your pitch and ensure you come across as personable and professional.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people. Get your application in and let’s get you that dream job!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-Level executives and any relevant Company Secretary duties. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your exceptional communication skills and attention to detail. Let us know why you're the perfect fit for our fast-paced environment.
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks efficiently in previous roles. We love candidates who can juggle responsibilities like pros, so don't hold back on sharing your experiences!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at NES Fircroft
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Company Secretary. Familiarise yourself with the key tasks mentioned in the job description, such as managing calendars, preparing documents, and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses. Highlight your experience with tools like Microsoft Office and any project management software you've used to keep things organised.
✨Communicate Effectively
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly and confidently. Prepare to discuss how you've handled communication with various stakeholders in the past, whether it's screening calls or liaising with legal counsel. Remember, your ability to communicate well can set you apart from other candidates.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll often deal with sensitive information. Be prepared to discuss how you've maintained confidentiality in previous roles. Share examples that showcase your professionalism, especially when interacting with C-Level executives or external partners. This will reassure the interviewers that you can handle the responsibilities of the position with integrity.