Project Admin Assistant

NES Fircroft are delighted to be partnering with a Construction industry giant on their Energy Transition journey, supporting the development of a Clean Energy project in Wales. The client are looking for an experienced Project Admin Assistant to join the project on a contract basis to work Monday to Friday on site full time 5 days per week. In return candidates will be offered strong day rates of pay and the chance to work on a flagship client project progressing the UK’s journey to a cleaner energy industry.

Job Purpose:

• To provide administrative and secretarial support to the Project Team including but not limited to:
• Managing and coordinating all administrative tasks for the Project: Aiding the Project team in maintaining the Project documentation including printing, copying, collating information, data input and filing.
• Updating existing Project registers and maintaining Project tracking databases with accuracy.
• Ensuring that all visitors and external parties are fully inducted and hosted throughout their visit.
• Taking minutes at various meetings on behalf of the Project Team.
• Liaising with vendors and external parties with matters relating to the Project.
• Supporting the Project Team in drafting presentations, collating reports and plans.
• Assist in managing the written correspondence with various external and internal parties on behalf of the Project Manager, when required. This may involve drafting letters/emails and obtaining signatures where required.
• Assisting with the organisation of events, meetings, refreshments, meeting room set-up and coordinating travel arrangements relating to the Project.
• Assist the Project team in the monitoring and ordering of equipment and consumables within set budget limits.
• Assisting other members of the Project Team as required in their daily activities.
• Undertaking any other tasks commensurate with skills, qualifications and experience effectively and efficiently.

Key Responsibilities:

• Internally - Working primarily with the Project Team and numerous departments across the organisation.
• Externally - Assisting the Project Team in liaising with Visitors, Contractors and other 3rd party organisations.

Qualifications & Experience:

• Previous successful experience within a similar Administration role is essential.
• Experience in providing administrative support to Project teams would be advantageous.
• Experience within the Oil and Gas industry, Engineering disciplines and a mixed office team is desirable.
• NVQ3 Business Administration or equivalent (or equivalent).
• GCSE English (or equivalent).
• Excellent standard of English language, exemplary verbal and written communication skills.
• Proficiency in Microsoft Office Packages including, (but not limited to): Word, Access, Power Point, Outlook and Excel.
• Has high levels of attention to detail and accuracy with the ability to proofread for grammar, spelling, and punctuation.
• Ability to manage business correspondence with efficiency and accuracy.
• Excellent organisational, interpersonal and communication skills.
• Pragmatic and flexible approach is essential, demonstrates a professional approach and has a proactive attitude with the ability to sustain high levels of performance.
• Demonstrates high levels of enthusiasm and has a positive outlook.
• A team-player with the ability to self-motivate, use own initiative and work independently.
• Excellent planning skills with the ability to effectively prioritise their workload to meet agreed deadlines, sometimes under pressure.

Special Features:

• This role may require occasional travel to Vendors, Suppliers and Contractors.
• There may be the need on occasions to work additional hours to suit Project requirements.