Process and systems adviser

Contract until End of March 2027

Location: Aberdeen

Purpose of Role:

• Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems.
• Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement.
• Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention.
• Provide ad-hoc facilitation/support for other Supply Chain requirements as appropriate.
• Provide day to day support to the Contracting and Procurement Supply Chain sub teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba.
• Support in enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics.
• Manage the provision and interpretation of accurate and timely data analysis, business information, and tools so that Supply Chain is in a position to manage across the categories to identify opportunities and achieve delivery targets.

Areas of Accountability, Responsibility and Competence:

• Ensure the SAP/Maximo access and approval authorisation is correct.
• Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems are used in accordance with policies and procedures, and ensure such requirements are communicated appropriately.
• Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities.
• Ensure Supply Chain metrics related to R2P and electronic invoicing are achieved.
• Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g. Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain.
• Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details.
• Provide training materials and knowledge for onboarding new vendors.
• Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba.
• Ensure Policies, Procedures, Work Instructions and Training materials are up to date for all Supply Chain processes and systems and are complied with.
• Focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system.
• Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP/ERP guidance.
• Owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems such as FPAL, Actian or Winshuttle.
• Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records – required to support R2P, Purchasing, Contracting and Materials Management processes.
• Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration across the organisation.
• Support the Contracting teams in ensuring Ariba and OLAs are used effectively and to ensure alignment between existing contracts and OLAs.
• Enablement of as many relevant suppliers as possible for electronic invoicing.
• Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes, including integration activities related to legacy systems (e.g., Sun, Maximo) and any new ERP technologies.
• Data Management – Be an expert in the acquisition of data across the organisation.
• Data manipulation and aggregation – managing, aligning and aggregating large volumes of data.
• Data Insights and Analytics – working with large data sets to draw insights for both tactical and strategic supply chain decision-making.
• Craft ad-hoc queries and reports to capture and present information effectively to support resolution of urgent supply chain challenges.
• Category data analysis: Undertake supply base and market research to support sourcing activities and understanding of categories.
• Provide support to category management by conducting competitive reviews.
• Financial analysis: Understand how trading accounts work and the impact on the P/L of different types of spend and accounting practice.
• Business modelling: Design and create computer-based models to assist problem solving and supply chain decision making.
• Rate card management: Manage and update any specific category rate card calculators and associated details to ensure correct prices are applied for call-off contract purchasing.
• Report design and delivery: Develop and document the business reporting and dashboard requirements for the supply chain to ensure performance is accurately managed, monitored and reported.
• Data reporting: Be available and capable to do any priority ad hoc reporting that is required within the supply chain.
• Project work: Work on/manage the planning and development of ad hoc projects relating to sourcing processes, and contractors.
• Benefits monitoring: develop and maintain an operating framework that enables supply chain managers to capture, monitor and measure activity-based benefits.
• Prepare presentation materials and deliver awareness training sessions for Purchase Requisitioners and Demand Managers.

Critical Skills, Qualifications, Experience, etc.:

• Qualifications: Educated to degree level in a relevant discipline and/or extensively proven and successful Supply Chain Management track record. Membership of Chartered Institute of Procurement & Supply (MCIPS), or demonstration of working towards this, is preferred.
• Experience: Good working knowledge of ERP systems; SAP, Ariba and Maximo. Good working knowledge of MS Office programs. Knowledge of Contract Creation and Management. An excellent knowledge of Procurement/R2P processes and procedures.
• Skills: Intellectual curiosity and drive to deliver genuine insight through drawing on superior business knowledge and data analysis from various sources. Strong understanding of Supply Chain, Logistics and processes and key interfaces. Strong analytical and reporting skills. Interpersonal skills that result in teamwork, influence, trust and relationships. Accuracy attention to detail and ability and desire to work to tight deadlines. Be proactive, use initiative, self-driven and result orientated. Strong communication, presentation, networking, collaboration and well-developed team-working skills. Ability to interface with both internal and external clients at all levels.