Accounts Payable Clerk

NES Fircroft are recruiting an Accounts Payable Clerk on an initial 12-month contract, with a possibility of long-term extension. Our client is a major Oil & Gas operator based in Norwich.

Overview: Reporting to the Treasury and Accounts Payable Team Leader, this role is a core part of the Finance team that works closely with the wider Finance function in Norwich, including Cost Controllers and Joint Venture Accountants. The position also involves working with stakeholders across the wider business and external suppliers to support accurate invoice processing and timely resolution of queries. The role is responsible for processing a high volume of invoices (in excess of 45,000 per year), ensuring accuracy, correct coding, and appropriate approval. The successful applicant will process invoices through an electronic approval system in line with agreed terms and internal controls, supporting timely payment & effective cost management. This is a 12-month contract position based in Norwich, working hours are 37.5 hours a week, Monday to Friday.

Key Responsibilities Include:

• Process supplier invoices and credit notes in accordance with agreed terms, conditions & Internal financial controls.
• Ensure all invoices are processed accurately and efficiently through the electronic approval system.
• Process invoices relating to goods received, including matching to purchase orders as well as complex service invoices.
• Ensure all supporting documentation is complete, attached and reviewed to support the audit and approval requirements.
• Ensure accurate coding of service invoices to the correct cost centres, working with cost controllers/budget holders where required.
• Take ownership of high-value and large contract invoices, including meeting with key suppliers to build and maintain strong working relationships.
• Respond to supplier queries promptly and professionally via telephone, email, or in person escalating issues where appropriate.
• Liaise with the Procurement team where necessary to resolve invoice and supplier issues.
• Work closely with internal departments to ensure processes are followed and queries are minimised.
• Complete supplier statement reconciliations and investigate discrepancies and resolve outstanding items in a timely manner.
• Participate in a daily rota with the Accounts Payable team to manage the shared Accounts mailbox, ensuring all emails are responded to and invoices are uploaded correctly.
• Contribute to the continuous improvement of Accounts Payable processes, identifying opportunities to improve efficiency and reduce query volumes.
• Provide cover and support for colleagues within the Accounts Payable team during periods of high workload or absence.

Key Skills / Experience:

• Proven, in-depth knowledge of the Accounts Payable function.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience using SAP or a similar accounting system (desirable but not essential, as training will be provided).
• Strong written and verbal communication skills with the ability to build effective working relationships.
• Ability to work independently using initiative, as well as collaboratively within a team.
• Ability to work effectively under pressure in a fast-paced environment.
• Confident and professional approach when dealing with supplier queries and calls.
• Strong sense of ownership and responsibility when resolving issues.
• Understanding of cost centres and financial coding structures.
• Adaptable, flexible, and open to change within team processes.
• Excellent attention to detail and accuracy.