At a Glance
- Tasks: Generate export documentation and ensure smooth international shipments.
- Company: Join a mission-driven company focused on food safety and animal healthcare.
- Benefits: Standard benefits package and opportunities for professional growth.
- Other info: Dynamic role in a supportive environment, perfect for organised individuals.
- Why this job: Make a real impact in global logistics while working with experienced teams.
- Qualifications: Experience in export documentation and strong attention to detail required.
The predicted salary is between 27000 - 33000 £ per year.
It's fun to work in a company where people truly believe in what they are doing!
This role involves generating commercial invoices, coordinating approvals, and ensuring accurate documentation for customs clearance, working closely with internal teams, 3PL partners, and regulatory authorities.
Join our logistics team in Ayr as an Export Documentation Specialist and play a key role in ensuring international shipments move efficiently, accurately and in line with regulatory requirements.
This mid-level position is ideal for a highly organised professional with export documentation experience who can manage competing priorities, build effective relationships with internal and external partners, and maintain exceptional attention to detail.
Key Responsibilities
- Prepare, verify and issue commercial invoices, packing lists, bills of lading, proforma invoices and other documentation required for export shipments.
- Review daily export order lists, identify orders requiring additional documentation, and produce required documents within agreed timescales.
- Coordinate specialist export documentation, including veterinary certificates, certificates of origin, ATRs and EUR1s, working with relevant competent authorities and ensuring documents are promptly shared with the appropriate parties.
- Work closely with Trade Compliance, customs brokers, freight forwarders, 3PL partners and internal logistics teams to support customs clearance and resolve documentation queries.
- Maintain accurate export order trackers and shipment records, following up on staged shipments, approvals, product expiry information, missing documentation and applicable shipping costs.
- Attend regular reviews with 3PL partners to assess open orders, identify priority actions and ensure agreed actions are completed within required timeframes, while identifying opportunities to improve document flow and reduce delays.
- Job Requirements
- Experience in export documentation, international shipping, trade compliance or a comparable logistics-focused role.
- Strong working knowledge of commercial invoices, customs processes and export documentation requirements.
- Experience working with 3PL providers, customs brokers and freight forwarders.
- Proficiency in ERP, WMS and/or export tracking systems, with confidence maintaining accurate records and trackers.
- Excellent attention to detail, problem-solving ability and a proactive approach to identifying and resolving documentation discrepancies.
- Experience of exports within a regulated sector, along with knowledge of Incoterms, HS codes, country-specific documentation or multi-country shipments, would be advantageous.
What We Offer
- A full-time, mid-level role based in Ayr within the 3PL Distribution & Logistics function.
- The opportunity to contribute directly to the efficient and compliant movement of international shipments.
- Close collaboration with experienced logistics, trade compliance and external supply-chain partners.
- A standard benefits package.
- A workplace that welcomes applications from suitably qualified individuals of all backgrounds.
We'd love to hear from you if you are a detail-focused export documentation professional looking to make a meaningful contribution to a busy international logistics operation.
Join our team and help ensure our export shipments reach their destinations smoothly and compliantly.
Come Be Part Of A Mission that Matters!
From inside the farm gate to our dinner plates, Neogen protects the world’s food supply.
Through a variety of animal healthcare products, to food safety solutions for dangerous bacteria, allergens, toxins, drug residues and much more, Neogen is there — and you can be too.
Export Documentation Specialist in Ayr employer: Neogen Corporation
Neogen Corporation is an exceptional employer that fosters a culture of innovation and collaboration, particularly in the dynamic field of SAP EWM optimization. With a strong commitment to employee growth, we offer comprehensive training programs and opportunities for advancement, ensuring that our team members thrive in their careers. Located in a vibrant area, our workplace promotes a healthy work-life balance and encourages continuous improvement, making it a rewarding environment for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Export Documentation Specialist in Ayr
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Neogen Corporation and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Neogen Corporation!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Neogen Corporation keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Export Documentation Specialist in Ayr
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Neogen Corporation:This is your chance to really connect with the team at Neogen Corporation. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Neogen Corporation
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Neogen Corporation.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Neogen Corporation that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Neogen Corporation. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
