Payroll Administrator (Part Time - 20 hours per week)

What makes Neg Earth different and what we can offer you: Founded in 1983 by Dave & Pip Ridgway, Neg Earth Lights is a family-owned lighting and rigging equipment supplier for the entertainment industry. We are based at our purpose-built state-of-the-art facilities in Park Royal, London. Every day is different and brings new and exciting challenges. We have a commitment to a sustainable live events and touring industry, one that sparks real emotions and long-lasting memories whilst creating a sense of belonging for our team.

With over 40 years' experience of investing in the latest equipment, in our people, and in our relationships, we encourage ingenuity, creativity, and the exploration of new ways to collaborate. From concept to delivery, our team wear our reputation for innovation, quality, and reliability as a badge of honour. We seek to invest in the latest and best equipment and ensure everything, from flight cases to truss is maintained to the highest standard. We are forward thinking and flexible, making the complex, simple and the simple, exceptional. No matter the size or scale of the project we take pride in our consistency and customer focused approach.

For us, your training and development takes centre stage, from your first day to your last we will encourage and support you throughout your career development. Our NELL Academy training programmes support your wellbeing and ensure you have the skills and knowledge to excel in your role. Our Leadership programmes enable our managers to help you succeed and our competencies guide your development and realise your full potential. We create an inspirational environment rewarding employees for their hard work. With us, everything is possible, and we strive to ensure every member of our team can take pride in their delivery of projects and promoting creative solutions.

About You & the Role: The purpose of this role is to manage and process the organisation’s payroll accurately and on time using Sage 50 Payroll, ensuring compliance with UK legislation. The role includes handling overtime, statutory and company sick pay, and maintaining employee payroll records.

Your Duties: You’ll play an essential part in your team and company success story by efficiently and effectively carrying out duties including:

• Payroll Processing
  • Process weekly/monthly payroll for all employees using Sage 50 Payroll
  • Ensure accurate calculation of wages, salaries, and deductions
  • Process starters, leavers, and employee changes
• Overtime & Variable Pay
  • Accurately calculate and input overtime payments
  • Verify overtime claims against approved timesheets
  • Ensure correct application of pay rates and enhancements
• Sick Pay Administration
  • Calculate and process Statutory Sick Pay (SSP) and company sick pay schemes
  • Maintain sickness records and ensure compliance with absence policies
  • Liaise with HR regarding long-term absence cases
• Compliance & Reporting
  • Ensure compliance with HMRC regulations and payroll legislation
  • Submit RTI (Real Time Information) reports to HMRC
  • Process pensions in line with auto-enrolment requirements
  • Prepare payroll reports for finance and management
• Record Keeping & Administration
  • Maintain accurate employee payroll records
  • Handle payroll queries from employees in a timely manner
  • Ensure confidentiality of sensitive employee data
  • Liaising with Managers to ensure timesheet approvals are completed to schedule

Standard Companywide Responsibilities: Any other duties as required / authorised by your Line Manager / Line Management reporting line. Comply with all Health and Safety requirements. Comply with all Policies and Procedures. Ensuring that work areas are kept in a clean and tidy manner at all times.

Your Skills, Qualifications and Experience:

• Essential
  • Proven experience in payroll administration
  • Strong working knowledge of Sage 50 Payroll
  • Understanding of UK payroll legislation (including SSP, tax, NI, and pensions)
  • Experience in handling overtime and variable pay structures
  • High level of accuracy and attention to detail
  • Good organisational and time management skills
  • Ability to work autonomously whilst being a real team player
  • Willingness to take ownership and accountability
  • Ability to plan ahead, organise, prioritise, delegate and oversee workload
  • Ability to work under pressure and to tight deadlines, demonstrating resilience, flexibility and ability to maintain positive relationships
  • Can-do positive attitude
  • Great communication skills
  • Advanced MS Office applications skills– Outlook, Excel, Word
• Desirable
  • Payroll qualification (e.g., CIPP or equivalent)
  • Experience in a similar role within a small to medium-sized business