At a Glance
- Tasks: Support project delivery by managing documentation, schedules, and financial processes.
- Company: Join a dynamic educational institution focused on improving its estate.
- Benefits: Enjoy generous leave, flexible working, student discounts, and a government pension scheme.
- Other info: Collaborative team culture with opportunities for personal and professional growth.
- Why this job: Be part of impactful projects that enhance the educational environment.
- Qualifications: Experience in project administration with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an organised and proactive Project Administrator to provide essential support to our Estates and Capital Projects team. This role is key to the successful delivery of capital, refurbishment and maintenance projects across the College estate. You will work closely with Project Managers and Building Surveyors to ensure project information, documentation and financial processes are well managed, enabling projects to run smoothly, compliantly and efficiently. This is an excellent opportunity for an experienced administrator who enjoys working in a fast‑paced project environment and wants to contribute to improvements across an educational estate.
Key Responsibilities
- Provide administrative support across a portfolio of capital and refurbishment projects
- Maintain accurate project documentation, trackers, schedules and correspondence
- Organise project meetings, prepare agendas, take minutes and follow up actions
- Support financial administration including raising purchase orders, processing invoices and updating cost trackers
- Act as a central point of contact between internal teams, consultants and contractors
- Support procurement and contractor administration processes in line with procedures
- Maintain health & safety documentation and compliance records
- Update project databases and spreadsheets, tracking actions, progress, costs and key dates
- Work collaboratively across the Estates function to support the successful delivery of projects
What We're Looking For
- Previous experience in project administration, coordination or a similar role
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Excellent written and verbal communication skills
- Good IT skills, particularly Microsoft Word, Excel and data tracking tools
- Experience supporting financial processes such as invoices, orders or budgets
- A proactive, flexible and team focused approach
Benefits
- Generous Annual Leave
- Flexible Working
- Student Discount
- Government Pension Schemes
- Cycle to Work
- Employee Assistance Programme
Project Administrator in Newcastle upon Tyne employer: NCG Corporation
Join our dynamic team as a Project Administrator, where you will play a vital role in supporting the Estates and Capital Projects team within an educational environment. We pride ourselves on fostering a collaborative work culture that values flexibility and employee well-being, offering generous annual leave, a government pension scheme, and opportunities for professional growth. Located in a vibrant academic setting, this position not only allows you to contribute to meaningful projects but also provides access to student discounts and a supportive employee assistance programme.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Project Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent work and think about how your skills can contribute to their success. This will show that you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you’ll need to convey information clearly and effectively. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the job.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of standing out. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Project Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in project administration and showcases your organisational skills. We want to see how you've managed multiple tasks and supported financial processes in previous roles.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Estates and Capital Projects team. Share specific examples of how you've contributed to project success in the past.
Show Off Your IT Skills:Since good IT skills are essential, mention your proficiency with Microsoft Word, Excel, and any data tracking tools you've used. We love seeing candidates who can hit the ground running with tech!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at NCG Corporation
✨Know Your Projects
Before the interview, take some time to research the types of capital and refurbishment projects the company has undertaken. Familiarise yourself with their recent projects and be ready to discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your strong organisational skills. Think about times when you successfully managed multiple tasks or maintained accurate documentation. Be specific about the tools you used, like Excel trackers or project management software.
✨Communicate Clearly
Since excellent communication is key for this role, practice articulating your thoughts clearly. You might want to prepare a brief overview of your previous roles and how they required effective communication with various stakeholders.
✨Be Proactive in Your Approach
During the interview, highlight your proactive nature. Share instances where you took the initiative to improve processes or solve problems in past roles. This will show that you’re not just reactive but also forward-thinking, which is crucial in a fast-paced project environment.
