Assistant to SVP, Film Operations (12 Month FTC)

This Personal Assistant role, supporting the SVP, Film Operations, plays a central part in ensuring the smooth and efficient day-to-day running of the SVP’s office, with exposure to international stakeholders and a broad range of theatrical operations activity. You will also coordinate a varied portfolio of projects and events spanning servicing, dubbing, technical delivery, and international post-production, working closely with international colleagues.

Key Responsibilities

• Act as a trusted partner and right-hand support to the SVP, Theatrical Operations.
• Liaise confidently with senior stakeholders including L.A. executives, international directors, producers, and company leadership.
• Manage the SVP’s diary, prioritising internal and external meetings and appointments.
• Coordinate meetings end-to-end, including booking rooms, preparing agendas, and taking minutes.
• Build and maintain strong working relationships with internal teams and external partners.
• Support key projects by creating presentations and supporting materials (e.g. Localisation and delivery of materials timelines, slides for presentations to different stakeholders, organise data into charts/excels).
• Manage complex international travel arrangements including flights, ground transport, visas, itineraries, and coordination with territory offices.
• Process and reconcile expenses and corporate credit card submissions accurately and in a timely manner.
• Monitor and manage email communications, escalating priorities and responding where appropriate.
• Raise and approve purchase orders for the SVP office.
• Screen, organise, and prioritise calls.
• Draft and distribute professional correspondence.
• Coordinate gifting and thank-you initiatives.

Additional Responsibilities

• Provide administrative support to the wider team, while also leading on individual projects and end-to-end event delivery.
• Source venues and manage end-to-end delivery of team events (Away Days, Summer Events, Christmas Parties, Farewell Events).
• Manage event schedules, guest lists, and vendor coordination.
• Coordinate international meetings, including territory delegate schedules and offsite logistics.
• Organise and coordinate group dining for internal and external stakeholders.
• Organise and coordinate test screenings, charity screenings, Friends and Family screenings, Cast & Crew, etc.
• Provide support at major London Premiers.
• Liaise with the Dubroom on any content we need or special edits and raise DRF’s.

Qualifications

• Proven experience working as a Personal Assistant.
• Excellent verbal and written communication skills, with the confidence to engage professionally and effectively across all levels of the organisation.
• Highly organised with exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
• Proactive and self-sufficient, able to work independently while also being a collaborative and reliable team contributor.
• Flexible, adaptable, and solutions-focused, with a consistently professional approach.
• Strong interpersonal skills with the ability to build trusted relationships quickly and across diverse stakeholder groups.
• Brings warmth, resilience, and a positive, good-humoured approach while maintaining professionalism and discretion.
• Proficient in Microsoft Office (including PowerPoint and Excel), with the ability to support the preparation of presentations and supporting materials.
• Passion for film.

Desired Characteristics

• Previous experience within the film, media, or entertainment industry.
• Experience supporting leaders within a matrixed, international organisation.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation.