Responsibilities
- Calendar & Diary Management: Busy diary management across multiple time zones; schedule and prioritise meetings, appointments and events; anticipate clashes and ensure executives are prepared.
- Travel & Expenses: Organise international travel, including flights, hotels, visas and transfers; prepare detailed itineraries and manage last‑minute changes; prepare expense claims.
- Communication & Gatekeeping: Act as the first point of contact for internal and external stakeholders; draft responses and protect the executive’s time; liaise with offices of visiting execs to ensure smooth logistics.
- Meetings & Event Support: Prepare agendas and presentations; coordinate logistics for quarterly events; take actions, distribute notes and track actions.
- Document Management: Edit and format documents, including track‑changes and PowerPoint presentations; maintain effective online filing systems, including emails and team distribution lists; safeguard sensitive information.
- Financial & Administrative Support: Raise purchase orders in liaison with vendors and finance; process invoices in cooperation with vendors and finance.
- Provide executive support to multiple executives in a fast‑paced company, specifically the Chief Legal Counsel, International, the SVP, Legal and Business Affairs (Intl. Networks) and the VP, Legal and Business Affairs (Hayu).
- Self‑motivated, organised with a proven ability to prioritise and multitask.
- A calm and professional manner.
- A proactive and flexible attitude.
- Strong communication skills.
- Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
Executive Assistant in London employer: NBC Universal, Inc.
At NBC Universal, Inc., we pride ourselves on being an exceptional employer that values innovation and collaboration. Our IT Support Analysts enjoy a dynamic work culture that fosters professional growth through continuous learning opportunities and hands-on experience with cutting-edge technology. Located in a vibrant environment, our team members benefit from a supportive atmosphere that prioritises employee well-being and encourages a healthy work-life balance.
