At a Glance
- Tasks: Manage busy calendars, organise travel, and support executives in a fast-paced environment.
- Company: Dynamic company with a focus on legal and business affairs.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Join a vibrant team and develop your career in a supportive environment.
- Why this job: Be the backbone of executive operations and make a real difference in a thriving company.
- Qualifications: Strong organisational skills, proactive attitude, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 45000 £ per year.
Responsibilities
Calendar & Diary Management : Busy diary management across multiple time zones; schedule and prioritise meetings, appointments and events; anticipate clashes and ensure executives are prepared.
Travel & Expenses : Organise international travel, including flights, hotels, visas and transfers; prepare detailed itineraries and manage last‑minute changes; prepare expense claims.
Communication & Gatekeeping : Act as the first point of contact for internal and external stakeholders; draft responses and protect the executive’s time; liaise with offices of visiting execs to ensure smooth logistics.
Meetings & Event Support : Prepare agendas and presentations; coordinate logistics for quarterly events; take actions, distribute notes and track actions.
Document Management : Edit and format documents, including track‑changes and Power Point presentations; maintain effective online filing systems, including emails and team distribution lists; safeguard sensitive information.
Financial & Administrative Support : Raise purchase orders in liaison with vendors and finance; process invoices in cooperation with vendors and finance.
Provide executive support to multiple executives in a fast‑paced company, specifically the Chief Legal Counsel, International, the SVP, Legal and Business Affairs (Intl.
Networks) and the VP, Legal and Business Affairs (Hayu).
Qualifications
Self‑motivated, organised with a proven ability to prioritise and multitask.
A calm and professional manner.
A proactive and flexible attitude.
Strong communication skills.
Proficiency in Microsoft Word, Outlook, Power Point and Excel. #J-18808-Ljbffr
Executive Assistant employer: NBC Universal, Inc.
At NBC Universal, Inc., we pride ourselves on being an exceptional employer that values innovation and collaboration. Our IT Support Analysts enjoy a dynamic work culture that fosters professional growth through continuous learning opportunities and hands-on experience with cutting-edge technology. Located in a vibrant environment, our team members benefit from a supportive atmosphere that prioritises employee well-being and encourages a healthy work-life balance.
