HR Coordinator - 11 months FTC in City of Westminster

The Operations & Technology HR team is looking for a motivated, highly organised and detail-driven HR Coordinator to join the team on a 12-month fixed term contract. This is a hands‑on, fast‑paced role that plays a vital part in keeping the HR team running smoothly. It will suit someone who enjoys a hands‑on role at the heart of the HR team and who brings strong experience in HR administration, payroll data entry, HR systems, and reporting.

You will act as a central point of coordination for the HR team—ensuring employee data is accurate, payroll inputs are timely, and HR systems are maintained to a consistently high standard. Supporting a diverse employee population across Operations and Technology, you will work closely with colleagues in Payroll, HR Operations, Talent Acquisition and Global Mobility, while gaining exposure to broader HR initiatives across the employee lifecycle.

• Process and manage all monthly UK payroll changes, including starters, leavers, contractual changes, and data amendments, ensuring accuracy and timely submission.
• Act as a key point of contact for payroll inputs, working closely with Payroll to resolve queries and discrepancies.
• Maintain and audit employee data within HRIS systems (SAP experience preferred), ensuring data integrity, accuracy, and compliance.
• Produce regular and ad‑hoc HR reports and metrics, supporting headcount tracking, audits, and management reporting.
• Ensure organisational charts, employee records, and HR system data remain accurate and up to date across multiple business units.

• Own and coordinate onboarding activities for new hires, from role advertising through to HR and benefits induction, ensuring a smooth and welcoming start.
• Prepare and issue employment documentation and letters for new and existing employees, maintaining accurate and compliant employee records.
• Coordinate leaver processes, including exit interviews and data tracking.
• Track and maintain visa and immigration documentation in line with compliance requirements.

• Leverage strong systems expertise to support day‑to‑day HR operations, confidently working across HRIS, ATS, and related HR platforms.
• Support HR programme rollouts such as performance reviews, salary planning, benefits enrolment, and early careers initiatives.
• Support Global Mobility activities, including relocations and remote working requests.

• Act as a first point of contact for HR queries, delivering accurate, timely, and customer‑focused support.
• Respond to policy queries (e.g. family‑friendly policies, absence management), escalating issues appropriately.
• Act as a liaison between HR teams to help resolve day‑to‑day employee issues efficiently and professionally.

• Support wider HR project initiatives as required.
• Review, check, and process invoices.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.

• Strong experience in HR administration, with a particular focus on payroll data entry, HR systems, and reporting.
• Experience working with HRIS platforms (SAP preferred) and Applicant Tracking Systems (ATS).
• Confidence working with HR data, spreadsheets, and reports.
• Strong proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams.

• Highly organised, with excellent attention to detail and strong follow‑through.
• Systems‑savvy and comfortable working across multiple HR platforms.
• Analytical, with a strong eye for accuracy and the ability to spot inconsistencies in data.
• Clear and confident in both written and verbal communication.
• Able to prioritise tasks effectively and manage multiple competing priorities in a fast‑paced environment.
• Discreet and professional, with the ability to handle sensitive information and maintain confidentiality at all times.
• Service‑minded, with a professional approach and a strong focus on delivering a high‑quality employee experience.