The Trustees of the Royal Navy Rugby Union invite applications for the post of Events & Administration Coordinator, a key role supporting the planning and delivery of RNRU events and the smooth operation of the Union’s administrative functions.
This position is offered as a two‑year fixed‑term contract with the potential to become permanent, reflecting the organisation’s continued growth and the ongoing need for high‑quality operational support.
- The role is primarily based at HMS Temeraire, Portsmouth, which offers a vibrant working environment with access to outstanding onsite facilities, including a fully equipped fitness suite, swimming pool, and opportunities to participate in a range of sporting activities as part of daily life.
- The role requires a flexible approach, including occasional evening and weekend work with advance notice, as well as travel to support events.
Salary:
£28,000 – £31,000 (dependent on experience) + Benefits
Contract:
Fixed‑term for two years, with potential to become permanent
Closing Date:
Friday 27 th February
Qualifications, Skills and Experience
Ideal
- Strong organisational and planning skills
- Experience in event coordination, logistics, or administrative support
- Excellent communication and stakeholder‑management abilities
- Confident using Microsoft Office and digital platforms
- Ability to work flexibly, including some evenings and weekends with notice
- Full UK driving licence (vehicle access preferred)
Desirable
- Experience supporting sporting, military, or large‑scale public events
- Awareness of safety, compliance, or protocol requirements
- Familiarity with media, PR, or basic social media content creation
Job Description for the Postof Events & Administration Co-ordinator
Event Planning & Delivery
- Plan, coordinate, and deliver a wide range of RNRU events, including home fixtures, hospitality functions, and sponsor tailgates.
- Manage logistics, including accommodation, travel, transport, venue liaison, catering, and equipment.
- Produce detailed event plans, ensuring safety, professionalism, and compliance with the RNRU Safety Management Plan (SMP).
- Maintain the RNRU Master Fixtures List and Calendar, and coordinate monthly planning meetings with Fixtures Secretaries.
- Support the Business Manager with major events such as Army v Navy and Navy v RAF.
VIP & Stakeholder Management
- Produce and manage VIP guest lists, issue invitations, track RSVPs, and coordinate on‑the‑day protocol and hosting.
- Work closely with sponsors, venues, and internal teams to support stakeholder engagement.
Media & Communications Support
- Identify promotional opportunities for planned events and collaborate with the Director of Communications on media and PR activity.
- Monitor social media channels for urgent messages and create basic social media content when required.
Safety & Compliance
- Implement safety processes for all events, including safety briefs, incident logs, and compliance with MOD and RFU policies.
- Escalate risks and issues where appropriate.
Office & Administrative Support
- Provide administrative support across the RNRU Office, including scheduling, correspondence, reporting, and document preparation.
- Assist with coordination for away fixtures, logistics for Executive Committee travel, and general office communications.
Experience, Skills & Attributes
- Proven organisational and planning skills
- Experience in event management, logistics, or operational delivery
- Strong communication and stakeholder‑management capability
- Proficiency in Microsoft Office and digital communication tools
- Ability to work flexibly, including evenings and weekends with notice
- Full UK driving licence (vehicle access preferred)
- Experience within a sporting, military, or high‑profile event environment
- Knowledge of rugby events or military protocol
- Awareness of compliance, contracts, and safety management
- Basic content‑creation or social media experience
- Health insurance
- 30 days annual leave
- Access to HMS Temeraire facilities (fitness suite, swimming pool, and sports activities)
The closing date is Friday 27 February.
Further information can be obtained by contacting the Company Secretary:email:ruth.stanbridge100@mod.gov.uk
Website: www.navyrugbyunion.co.uk Registered Charity Number: 1165153
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