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- Tasks: Support the Contracts Team with accurate documentation and project tracking.
- Company: Join a not-for-profit organisation dedicated to supporting the Armed Forces community.
- Benefits: Enjoy a competitive salary, hybrid working, and a generous company discount scheme.
- Why this job: Be part of a growing team making a real difference in the community.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Great opportunity for career growth in a supportive environment.
The predicted salary is between 27803 - 27803 £ per year.
The core purpose of this role is to provide structured administrative support to the Contracts Team. The focus of the role is to support live contracts and capital projects by maintaining accurate contract registers, documentation and project tracking records. The postholder will ensure documentation is accurate, appropriately controlled and readily accessible, while maintaining high standards of communication with internal and external stakeholders. To demonstrate integrity, accountability and professionalism at all times in the performance of duties.
Responsibilities
- Responsible for providing structured administrative support to the Contracts Team, ensuring accurate, compliant and well-controlled information management systems.
- Responsible for producing high quality, accurate and appropriately version-controlled documentation and reports as required by the Management Team.
- Support the preparation, collation and control of contractual documentation for live contracts, extensions, renewals, variations and new business submissions.
- Assist in the coordination and tracking of supplier quotations, purchase orders and related documentation in accordance with internal commercial procedures.
- Support the Accounts Team by providing accurate contract and project information to enable timely and accurate monthly reporting and reconciliation.
- Ensure contract and project documentation is maintained in accordance with agreed filing structures, supporting audit readiness and internal governance requirements.
- Proactively communicate with NAAFI outlets, suppliers and internal departments regarding ongoing live projects, ensuring information is shared accurately and in a timely manner.
- Undertake any other duties as may be appropriate and required from time to time.
Key Information & Benefits
- Salary £27,803.88
- Full time, 39 hours per week
- Cash health plan
- Company pension scheme
- 15% Company discount scheme and access to Blue Lights Discount
- Hybrid working (after probationary period)
- An opportunity to be part of an expanding not-for-profit organisation that proudly supports and gives back to the Armed Forces community.
Contracts Administrator in Alton employer: Navy, Army & Airforce Institute (NAAFI)
Contact Detail:
Navy, Army & Airforce Institute (NAAFI) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in Alton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can show how you fit into their team. We want you to shine!
✨Tip Number 3
Practice your communication skills! As a Contracts Administrator, clear communication is key. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contracts Administrator in Alton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience with contract management, documentation, and communication skills. We want to see how you can support our Contracts Team effectively!
Showcase Your Attention to Detail: In this role, accuracy is key! Use examples in your application that demonstrate your attention to detail, especially when it comes to managing documentation and records. We love candidates who take pride in their work!
Communicate Clearly: Since you'll be liaising with various stakeholders, it's important to showcase your communication skills. Make sure your written application is clear, concise, and free of jargon. We appreciate straightforwardness!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Navy, Army & Airforce Institute (NAAFI)
✨Know Your Contracts Inside Out
Before the interview, make sure you understand the basics of contract management and the specific responsibilities of a Contracts Administrator. Familiarise yourself with common terms and processes, as well as any relevant legislation. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Organisational Skills
Since this role involves maintaining accurate documentation and project tracking records, be prepared to discuss your organisational strategies. Bring examples of how you've managed information in previous roles, and be ready to explain how you ensure accuracy and compliance in your work.
✨Communicate Effectively
Effective communication is key in this role, so practice articulating your thoughts clearly. Think about how you would communicate with various stakeholders, both internal and external. During the interview, demonstrate your ability to convey information succinctly and professionally.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team, the projects you'll be working on, and the company culture. This shows your genuine interest in the role and helps you assess if it's the right fit for you.