Workforce Payroll Administrator in Grimsby

An exciting opportunity has arisen to join ourfriendly workforce team as a PayrollAdministrator.

Are you agreat administrator with excellent organisation skills ?

Dealt withpayroll previously ?

Are you able to use digital skills to change work processes?

Experienced in rolling out or implementing digital admin systems?

Ifyou can answer 'yes' to any of the above then we are keen to hear from you and see how you can use your skills and experience within our great and supportive team!

Please note the earliest start date for this position is 1st February 2026.

Main duties of the job

The role of the Workforce Payroll Administrator willbe to maintain accurate, confidential employee information within theElectronic Staff Record (ESR) to facilitate precise payroll calculations withinstrict deadlines.

You will collaborate with the wider Workforce team to collateand deliver efficient administrative services, ensuring high quality support.

About us

Hello!

Weare Navigo. We look after North East Lincolnshire's mental health andwell-being, an award-winning social enterprise that provides mental healthservices to the NHS and beyond.

Thewhole basis of our work is to deliver services that we would be happy for ourown family to use.

Weoffer a range of mental health services, including acute and communityfacilities as well as specialist support such as outstanding older adultsinpatient services, rehabilitation and recovery community mental health and anoutstanding specialist eating disorder facility.

Rankedas one of the top UK companies to work for, we feature in the Best Companiestop 100 large company list.

Asa social enterprise, we do things a little bit differently and have alsodeveloped income-generating commercially viable businesses that providetraining, education and employment opportunities including Grimsby GardenCentre.

Workingat Navigo is not like working anywhere else. Lots of places say that, but wereally mean it.

Welike to work with forward-thinking people who want to make a difference.

Comeand Join us !

Pleasenote: Whilst we value all applications, if we believe an application to be AIgenerated, we will use a checking tool and may reject any application that hasbeen automatically generated.

Shouldyou require any assistance in completing this application due to a disabilityor other needs please contact navigo.recruitment@nhs.net

Job responsibilities

Assist managers and employees with the completion ofworkforce/payroll documentation.

Daily monitoring of the payroll inbox, ensuring all queriesare dealt with in a timely manner.

To identify and propose process improvements to improveefficiency

To ensure that all relevant adjustments are entered withindeadlines and within correct authorisation and audit controls

To ensure accurate and authorised contracts, salaries andworking patterns are recorded within strict deadlines

To ensure production and analysis of monthly reports andsupport managers in robust audit as needed

To perform regular data audits of employee data held in allsystems, identifying and resolving discrepancies.

To support managers to resolve staff queries, working closelywith service based Workforce & Management Secretaries and Line Managers

To ensure accurate information to enable payment of salarieswithin deadlines

To ensure all relevant policies and procedures are understoodand correctly applied, specifically around Agenda for Change

To enter data relevant to pay into ESR system

Produce regular and ad hoc reports on request, either fromESR directly or via Excel.

Assisting Navigo departments e.g. Performance, in collationand input of monthly data requests.

To ensure controls and audits are undertaken to assureaccurate records are maintained

To ensure staff changes are correctly reflected in ESR andcommunicated to our payroll provider

To support with ensuring accurate attendance records forsickness and absence are maintained

To manage and maintain data within the ESR system andelectronic employee files

To ensure information held on staff is up to date, accurateand complies with the Data Protection Act

To establish a work pattern to ensure pre-determineddeadlines are met.

To identify and act upon priorities to ensure the accuracy ofthe ESR system, Workforce documentationand payroll inputs

To resolve all queries and ensure answers are communicated,liaising between the Workforce team toresolve any employee concerns

Send out Inter-Authority Transfers via ESR to request theverification of previous NHS continuous service dates.

Inputting accurate employee and candidate personalinformation onto ESR verifying and monitor its compliance with equalopportunities and best practice.

Be conversant with pay scales and annual leave entitlementand be able to calculate and explain these to managers and staff.

To undertake any other tasks linked to payroll, which arecommensurate with the level and responsibilities of the post such as salarysacrifice and lease car authorisations.

Plan own workload in order to meet ongoing and regularpriorities in the role and able to respond to ad hoc demands within thedepartment and for colleagues

General

To provide general HR information to managers, staff and thegeneral public on request.

To provide consistent, accurate and timely response to allrequests for HR service, either by telephone, email or face to face.

Contribute to the development and continual improvement ofthe HR Service.

Prepare and collate paperwork in line with Navigo policiesand procedures and current legislation.

Maintain and input on databases for all areas of HRadministration / record keeping.

Ensure all correspondence is accurate and timely.

Be familiar with relevant employment law issues and be awareof changes to the law.

Assisting managers and employees with the completion ofworkforce documentation.

Dealing with ad hoc queries from managers, staff and widerorganisation

Develop constructive working relationships with staffmembers and promote effective communications at all levels.

Person Specification

Qualifications

• NVQ III or equivalent in Administration (or able to demonstrate equivalent competencies acquired over time)
• Functional skills level 2 (maths and English) or GCSE 9-4 (maths and English)
• CIPD qualification or willing to work towards

Experience

• 1 years payroll administration experience or use of electronic staff record (ESR) system
• Experience of working in a fast paced role
• Ability to prioritise, work on own initiative and work to tight deadlines to meet competing demands
• 1 years admin experience with a history of maintaining accurate data information
• Previous experience of working in administrative role
• Previous experience of payroll administration

Knowledge

• Electronic staff records systems (ESR)
• Computer literacy with experience of MS Office, particularly Word, Excel and Outlook, Internet.
• Work to high degree of accuracy
• High standard of written and verbal communication skills in line with legislation, policies and procedures
• Skills and experience in a large multi-faceted organisation

Additional Criteria

• Evidence of managing conflicting priorities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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