At a Glance
- Tasks: Support the team with day-to-day operations and administrative tasks in the shipping industry.
- Company: Join a dynamic company focused on commercial operations and vessel management.
- Benefits: Gain hands-on experience, develop skills, and kickstart your career in a fast-paced environment.
- Other info: No prior shipping experience needed; just bring your enthusiasm and positive attitude!
- Why this job: Perfect for recent graduates eager to learn and grow in the maritime sector.
- Qualifications: University degree, fluent in Portuguese and English, strong organisational skills.
The predicted salary is between 24000 - 27000 £ per year.
We are looking for a highly motivated and proactive graduate to join our team as a Commercial Operations Assistant. This is an excellent opportunity for someone looking to start a career in the shipping industry and gain hands-on experience in commercial operations, vessel operations and the Brazilian market. No previous shipping experience is required. We are primarily looking for someone with a positive attitude, strong attention to detail, excellent organisational skills and a genuine willingness to learn and take ownership of responsibilities in a fast-paced environment.
Key Responsibilities
- Provide day-to-day administrative, commercial and operational support to the Commercial Operations Manager and the wider team.
- Assist with the day-to-day management of vessel operations and voyage administration activities.
- Liaise with third parties and Brazilian business partner on operational matters.
- Assist with the preparation, review and administration of charter parties, contracts and other documentation.
- Support invoicing processes, payment follow-ups, reconciliations and the maintenance of accurate financial records.
- Assist with foreign exchange settlements and other finance-related operational activities.
- Prepare and maintain operational reports, trackers, records and databases.
- Support the preparation, collection and maintenance of documentation required for operational, regulatory and tax compliance purposes in Brazil.
- Coordinate and follow up on operational matters and outstanding actions with internal and external stakeholders.
- Assist with document management, filing and maintaining organised records.
- Support with scheduling, meeting arrangements and general correspondence.
- Provide general administrative support and assist with ad hoc projects and tasks as required.
Requirements
- University degree in any discipline.
- Fluent in Portuguese and English, both written and spoken.
- Strong organisational skills and excellent attention to detail.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
- Ability to manage multiple tasks and prioritise competing deadlines.
- Proactive, hands-on and willing to take ownership of responsibilities.
- Positive attitude, enthusiasm and a strong willingness to learn.
- An interest in shipping, logistics or the energy industry would be an advantage.
Experience
- Previous experience in shipping or commercial operations is not required.
- Recent graduates and candidates looking to begin their career in the maritime industry are encouraged to apply.
Operations Commercial Assistant employer: Navig8
Join a dynamic team in the heart of Brazil's shipping industry, where we prioritise employee growth and development. As an Operations Commercial Assistant, you'll benefit from a supportive work culture that values initiative and offers hands-on experience in commercial operations. With opportunities for professional advancement and a commitment to fostering a positive environment, this role is perfect for recent graduates eager to make their mark in a fast-paced industry.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Commercial Assistant
✨Get Involved in Local Logistics Events
Keep an eye out for local logistics conferences and networking events. These are great places to meet professionals in the field, build connections, and hear about entry-level opportunities directly from hiring managers. Plus, they often have guest speakers who can give you inside info on what companies like Navig8 are looking for!
✨Join Online Communities and Forums
Dive into online logistics communities, like LinkedIn groups or industry-specific forums. We can learn a ton from discussions about trends, challenges, and latest technologies. Being an active member can put you on the radar of recruiters from companies like Navig8 who are looking for fresh talent!
✨Utilise Career Services at Uni
If you’re a recent grad or still in school, don’t overlook your university’s career services. They often have connections with local businesses and might know about entry-level roles at places like Navig8 before they hit the job boards. Plus, they can help you polish your interview skills!
✨Keep Your Application Sharp and Ready
When applying for entry-level positions, make sure your application is tailored for each role at Navig8. Highlight any relevant coursework, internships, or part-time jobs that show off your logistics know-how. And remember, applying through our website gives you a better chance of landing that sweet entry-level gig!
We think you need these skills to ace Operations Commercial Assistant
Some tips for your application 🫡
Highlight Relevant Coursework:When applying for an entry-level position in logistics and supply chain, make sure to mention any related coursework or projects from your studies. This could showcase your understanding of key concepts and give us a glimpse of how you've applied your knowledge practically.
Emphasise Attention to Detail:Logistics relies heavily on precision and attention to detail. In your CV or cover letter, share examples of times when your carefulness made a difference — think about any internships or group projects where these skills were essential. It’s a big plus for us at Navig8!
Show Your Eagerness to Learn:As this is an entry-level position, we want to know you’re keen to develop your skills. In your cover letter, express your motivation to grow in the logistics field and mention any relevant online courses, certifications, or workshops you've completed. We love a proactive candidate!
Use Clear and Structured Documents:Make sure your CV and cover letter are clear and well-organised. Logistics involves a lot of process management, so demonstrating your ability to communicate information succinctly can set you apart. Align your documents to be as straightforward and to-the-point as possible to make a great impression on us at Navig8.
How to prepare for a job interview at Navig8
✨Know Your Supply Chain Basics
Brush up on fundamental concepts of logistics and supply chain management. We might get questions about inventory management, distribution channels, and transport methods, so be ready to explain these concepts in simple terms. This will show that you’ve got a solid foundation and are keen to learn more!
✨Familiarise with Relevant Software
Get comfortable with logistics management tools like SAP or Oracle Transportation Management. Even if the role is entry-level, showing that you have a basic understanding of these systems can set you apart from other candidates. We can look up tutorials or demos online to help us get a grip on these platforms!
✨Show Enthusiasm for Learning
As this is an entry-level role, companies like Navig8 are likely looking for potential and passion over extensive experience. Be ready to discuss why you’re excited about starting a career in logistics and how eager you are to learn on the job. Share any relevant coursework or projects from your studies that sparked your interest.
✨Prepare for Scenario Questions
Interviewers in logistics often ask about how we would handle specific challenges, like inventory shortages or delivery delays. Think about scenarios you’ve encountered (even in projects) and how you would solve them. We want to demonstrate our problem-solving skills and ability to manage stress during these discussions!
