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- Tasks: Coordinate bids and manage tender submissions with a dynamic commercial team.
- Company: Join a forward-thinking company that values collaboration and innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be at the heart of exciting projects and make a real difference in the bidding process.
- Qualifications: GCSE English & Maths Level 4, strong admin and IT skills required.
- Other info: Perfect for self-motivated individuals looking to grow in a fast-paced environment.
The predicted salary is between 24000 - 36000 £ per year.
Responsibilities:
- Bid co-ordination of tender submissions and pre-qualifications in collaboration with the Commercial Team.
- Monitor and maintain shared company tender inboxes as required.
- Manage client specific tender portals to access tender documentation; submit and respond to tender queries, clarifications and assumptions in support of the commercial team.
- Ensure timely and accurate communication with all internal teams & external bodies involved in the production of a proposal.
- Management and updating of internal monitoring systems with tender/opportunity information; deadlines; progress and outcomes.
- Set up/maintain electronic tender files; ensure all tender documentation is recorded and logged appropriately.
- Review tender documentation identifying submission requirements; set up technical tender response documentation.
- Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline.
- Completion/communication of the proposal allocation form.
- Liaise with the Bid Manager to co-ordinate bid production activities for EoI; PQQ; ITT and Framework submissions, including gathering responses from proposal contributors such as Estimators, Planners, Operational Managers and wider teams.
- Consolidate content from contributors into the required format in line with business style guidelines & Client requirements; including graphics and style layout.
- Identify any shortfalls to the Bid Manager.
- Ensure Tender documentation submission is accurate and timely.
- Submit documentation in line with Client requirements; via tender portal etc.
- Creation and circulation of daily, weekly and monthly tender reports.
- Communicate reminders and details of tenders due.
- Collate, share and disseminate best practice and lessons learned from bid feedback.
Person Specification:
- A minimum of GCSE English & Maths Level 4.
- Proven Administration experience.
- Strong IT Skills in Microsoft packages eg. Word, Excel, Outlook.
- Strong planning and organisational skills, with the ability to prioritise multiple tasks.
- Fantastic communication skills and ability to liaise comfortably with both clients and suppliers.
- Self-motivation and proactivity to support the Commercial Team.
Commercial Assistant in Leeds employer: Navartis
Contact Detail:
Navartis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in the industry through LinkedIn or local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. Tailor your responses to show how your skills align with their needs, especially in bid coordination and communication.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in managing tender submissions and collaborating with teams.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Commercial Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Assistant role. Highlight your relevant experience in bid co-ordination and administration, and don’t forget to showcase your strong IT skills and communication abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've managed tender submissions or collaborated with teams in the past.
Showcase Your Organisational Skills: Since this role involves managing multiple tasks and deadlines, make sure to highlight your planning and organisational skills. Share any tools or methods you use to stay on top of your work!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Navartis
✨Know Your Tender Stuff
Make sure you understand the tender process inside out. Familiarise yourself with bid co-ordination, submission requirements, and how to manage client-specific tender portals. This knowledge will help you answer questions confidently and show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since this role involves liaising with various teams and clients, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially when managing multiple stakeholders or resolving queries. This will demonstrate your fantastic communication skills.
✨Get Organised
Highlight your planning and organisational skills by discussing how you prioritise tasks and manage deadlines. Bring up any tools or systems you've used to keep track of projects, as this will show that you can handle the fast-paced nature of bid production.
✨Be Proactive and Self-Motivated
Prepare to discuss instances where you've taken the initiative in previous roles. Whether it was streamlining a process or taking on additional responsibilities, showcasing your self-motivation will resonate well with the interviewers and align with their expectations for supporting the Commercial Team.
