Stores & PT Procurement Administrators

Navantia UK is a new force in British industry, supporting the UK’s defence, security and energy transition ambitions. We’re doing this by creating state‑of‑the‑art sovereign defence capabilities, investing in the UK to modernise industrial facilities, and bolstering the nation's energy security. Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state‑owned company with over 300 years of naval shipbuilding history. In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil and Arnish. By combining heritage and global expertise, Navantia UK is well positioned to strengthen Britain’s defence, maritime and energy industrial capabilities and support economic growth across the UK.

Job Description

To support Central Stores administrative operations in relation to paperwork and data inputting completion and to assist in certain Procurement administration tasks for a portion of time.

Job Purpose

Provide administrative support for goods in‑wards and out‑wards, material control, quality and health & safety documentation, and procurement-related tasks, ensuring accurate data in SAP and timely communications with Finance, Procurement, Warehouse and suppliers.

Key Responsibilities & Accountabilities

• Admin support to goods in‑wards and goods out‑wards in line with Navantia UK processes and procedures.
• Provide support to various departments/stakeholders in relation to material control.
• Assist with Quality and H&S documentation and protocols.
• Deal with queries from Finance, Procurement, Warehouse and suppliers.
• Raise Supplier Non‑Conformance Reports (NCRs) in support of projects.
• Input and maintain inventory on SAP (e.g., Stock Levels, Descriptions, Cost Centres).
• Run overdue and incomplete order reports for status escalation.
• Assist with stock control and maintaining electronic records.
• Assist the stores team with scheduled cycle counting, stock takes and audits.
• Complete timesheet uploads for all stores personnel.
• Generate stores requisitions for inventory replenishment.
• Support with work orders to Steel Stock Yard to ensure on‑time delivery of materials to operations.
• Assist in generating KPI’s for stores activities.
• Complete timesheet uploads for all Procurement personnel.
• Assist in processing any Procurement SAP requirements (PRs, reports, data inputting).
• Assist with vending machine administration management – reports, invoicing and project codes.

Knowledge, Skills and Abilities

• Strong organisational and planning skills.
• Good communication, interpersonal and team collaboration abilities.
• Good attention to detail and capable of multitasking with minimal errors.
• Good IT proficiency in MS Office (Word, Excel) and ERP systems such as SAP.
• Good problem‑solving and numeracy skills.
• Ability to work under pressure and adapt to changes.

Qualifications

Desirable experience – previous experience working in a similar administrative role within a Stores or Procurement function.

Additional Information – Why Join Us?

• The chance to work on complex, cutting‑edge naval projects.
• Competitive salary.
• Company pension.
• Learning & development opportunities to keep building your career.
• A collaborative and supportive working environment.

Equal Opportunity

We are dedicated to fostering an inclusive and diverse workplace. To ensure equal opportunities for all candidates, we commit to a fair and unbiased recruitment process at every stage, provide reasonable accommodations for candidates with disabilities, and actively work to eliminate discrimination based on race, gender, age, religion, sexual orientation or any other protected characteristic. We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, focuses on removing barriers and recognising potential. We actively work to eliminate discrimination and provide reasonable adjustments where needed. If you experience difficulties or are unable to apply for a role online please contact us at people.skills@harland-wolff.com and one of our team members will assist you.