At a Glance
- Tasks: Support production with accurate timesheet administration and data analysis.
- Company: Join Navantia UK, a leader in defence and maritime innovation.
- Benefits: Enjoy competitive salary, hybrid working, and career development opportunities.
- Other info: Inclusive workplace committed to equal opportunity and personal growth.
- Why this job: Be a key player in optimising production and making a real impact.
- Qualifications: Strong Excel skills and attention to detail required.
The predicted salary is between 30000 - 40000 € per year.
Navantia UK is a new force in British industry, supporting the UK’s defence, energy and maritime ambitions. We’re doing this by creating state‑of‑the‑art sovereign defence capabilities, investing in the UK to modernise industrial facilities, and bolstering the nation’s energy security. Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state‑owned company with over 300 years of naval shipbuilding history. In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil, and Arnish. By combining Harland & Wolff’s proud heritage and facilities with Navantia’s global expertise, Navantia UK is well‑positioned to strengthen Britain’s defence, maritime and energy industrial capabilities, supporting jobs and economic growth across the UK.
We’re looking for a detail‑driven Administrator to support our production function with accurate timesheet administration, labour reporting and data analysis. This role is all about precision, pace and problem‑solving. You’ll ensure production hours and labour costs are recorded correctly, deadlines are met, and decision‑makers have reliable data to plan, review and improve performance. If you’re confident with Excel, comfortable challenging discrepancies, and enjoy working with data that directly impacts operational success, this role could be a great fit.
What you’ll be doing:
- Collecting, checking and processing production timesheets
- Allocating labour hours to the correct jobs and cost centres
- Preparing accurate timesheet data for payroll and management reporting
- Managing Excel spreadsheets covering hours, overtime, absence and productivity
- Producing labour cost, utilisation and efficiency reports
- Supporting production teams with data for planning and performance reviews
- Acting as the first point of contact for timesheet queries
- Maintaining accurate, confidential records in line with compliance requirements
What you’ll bring:
- Strong Excel skills (formulas, pivot tables, lookups)
- Experience processing timesheets or labour data
- High attention to detail and confidence working with numbers
- Ability to work to tight deadlines with minimal supervision
- Clear communication skills and confidence chasing missing or incorrect data
- A methodical, organised and proactive approach
Nice to have:
- Experience in a manufacturing or production environment
- Knowledge of payroll, labour costing or time & attendance systems
Why join:
You’ll play a key behind‑the‑scenes role in keeping production running smoothly, with visibility across operations and the opportunity to improve how data supports performance. Interested? Apply now or get in touch to find out more.
Additional Information:
What We Offer:
- Competitive salary and benefits package
- Hybrid working, typically three days per week in the office
- Career development opportunities within a global organisation
- The chance to lead ILS activities on strategically important naval and government programmes
- A collaborative and inclusive workplace where expertise makes a direct impact
- Company pension
- 31 days holiday
- Life assurance
We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination. We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.
If you experience difficulties or are unable to apply for a role online please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you.
Administrator in Belfast employer: Navantia UK
Navantia UK is an exceptional employer, offering a dynamic work environment that champions innovation and collaboration in the defence, energy, and maritime sectors. With a commitment to employee growth through career development opportunities and a competitive benefits package, including hybrid working and generous holiday allowances, you will be part of a forward-thinking team that values your contributions and fosters inclusivity. Join us in Belfast, where you can make a meaningful impact while enjoying a supportive workplace culture that prioritises fairness and diversity.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Navantia UK and understanding their values and goals. Tailor your answers to show how your skills align with their mission in defence and energy sectors.
✨Tip Number 3
Practice your Excel skills! Since this role requires strong Excel abilities, brush up on formulas, pivot tables, and data analysis techniques. Being confident with these tools will set you apart.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the team at Navantia UK.
We think you need these skills to ace Administrator in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your Excel skills and any experience with timesheets or data processing. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills can contribute to our production function. Keep it concise but impactful!
Show Off Your Attention to Detail:Since this role is all about precision, make sure to showcase your attention to detail in your application. Whether it's through your CV formatting or examples of past work, we want to see that you take pride in accuracy.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at Navantia UK
✨Master Your Excel Skills
Since this role requires strong Excel skills, brush up on your knowledge of formulas, pivot tables, and lookups. Practise using these features to analyse data effectively, as you might be asked to demonstrate your proficiency during the interview.
✨Know Your Timesheet Processes
Familiarise yourself with how timesheets are processed and the importance of accuracy in labour reporting. Be ready to discuss any relevant experience you have in this area, as it shows you understand the core responsibilities of the role.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail and problem-solving skills. You could mention a time when you identified discrepancies in data and how you resolved them, demonstrating your proactive approach.
✨Communicate Clearly and Confidently
As the first point of contact for timesheet queries, clear communication is key. Practise articulating your thoughts and be prepared to discuss how you would handle challenging conversations about missing or incorrect data.
