At a Glance
- Tasks: Support project management by tracking deliverables and coordinating reporting cycles.
- Company: Join Navantia UK, a pioneering force in British defence and maritime industry.
- Benefits: Enjoy competitive pay, pension, life assurance, and onsite parking.
- Other info: Inclusive workplace committed to equal opportunities and career growth.
- Why this job: Be part of a team making a real impact on the UK's defence and energy sectors.
- Qualifications: GCSEs in Maths and English, plus 1-2 years in administration.
The predicted salary is between 30000 - 40000 € per year.
Navantia UK is a new force in British industry, supporting the UK’s defence, energy and maritime ambitions. We’re doing this by creating state-of-the-art sovereign defence capabilities, investing in the UK to modernise industrial facilities, and bolstering the nation's energy security. Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state-owned company with over 300 years of naval shipbuilding history. In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil, and Arnish. By combining Harland & Wolff’s proud heritage and facilities with Navantia’s global expertise, Navantia UK is well-positioned to strengthen Britain’s defence, maritime and energy industrial capabilities, supporting jobs and economic growth across the UK.
RESPONSIBILITIES & DUTIES
- Programme / Project Support (Primary Focus)
- Own and maintain the CDRL tracker as a live control document
- Ensure all CDRL deliverables have clear owners, dates, and status
- Proactively chase inputs and manage deadlines
- Align deliverables to the CMS (working with Scheduling) and reporting milestones
- Provide weekly/monthly reporting on deliverables status and risks
- Maintain central action and decision logs from leadership meetings
- Capture and track actions, owners, and deadlines
- Actively follow up and close out actions
- Governance & Reporting
- Coordinate inputs to monthly MoD / GSO / programme reporting cycles
- Ensure submissions are complete and aligned
- Support preparation for reviews, boards, and governance gates
- Document Control
- Manage document systems (SharePoint / Windchill, for the FSS Programme – POC for access etc.)
- Ensure version control, naming conventions, and auditability
- Control transmittals (uploads to Windchill for Monthly Submission, BMT transmissions etc.) and formal submissions to GSO
- Maintain records of approvals and issue history
- Flag risks linked to late or poor-quality CDRL deliverables
- Support updates to risk/issue logs where relevant
- Administrative Support (Secondary Scope)
- Schedule and organise meetings, reviews, and governance forums
- Manage agendas, minutes, and action logs
- Maintain distribution lists and communications
- Support document formatting, pack collation, and issuing
QUALIFICATIONS, SKILLS & EXPERIENCE
- Mathematics and English GCSEs (or equivalent) at Grade C or above
- Between 1-2 years’ experience in a busy administration role
- Strong attention to detail
- Be strong with MS Excel, MS PowerPoint, MS Word
- Good organisational skills and the ability to work on own initiative
- Good communication skills with ability to deal with enquiries
- Ability to multi-task, manage deadlines and workload
- HNC in Engineering (or similar)
Additional Information
The Package: Competitive base pay, Company pension, Life Assurance, Onsite parking.
We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination. We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.
If you experience difficulties or are unable to apply for a role on-line please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you.
Project Administrator in Belfast employer: Navantia Group
Navantia UK is an exceptional employer, offering a dynamic work environment that champions innovation and inclusivity in the defence, energy, and maritime sectors. With a commitment to employee growth and development, we provide competitive benefits including a company pension and life assurance, alongside opportunities to engage in meaningful projects that contribute to national security and economic growth. Our collaborative culture, rooted in values of service and excellence, ensures that every team member feels valued and empowered to make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Navantia UK and its projects. Show that you’re genuinely interested in their work and how you can contribute to their mission in defence and energy.
✨Tip Number 3
Practice your responses to common interview questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Navantia UK.
We think you need these skills to ace Project Administrator in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail. We want to see how you can contribute to our mission!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our goals at Navantia UK. Keep it concise but impactful – we love a good story!
Show Off Your Skills:Don’t forget to showcase your proficiency in MS Excel, PowerPoint, and Word. If you have any examples of how you've used these tools in previous roles, share them! We’re looking for someone who can hit the ground running.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team at Navantia UK!
How to prepare for a job interview at Navantia Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Project Administrator. Familiarise yourself with terms like CDRL tracker, document control, and governance reporting. This will help you speak confidently about how your skills align with what Navantia UK is looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised deadlines and maintained attention to detail, as these are crucial for the position.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with MS Excel, PowerPoint, and Word, as these tools are essential for the job. Consider doing a quick refresher on any specific functions or features that might be relevant, especially those related to project tracking and reporting.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, the types of projects you'll be working on, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
