At a Glance
- Tasks: Coordinate projects, manage documents, and support governance processes in a dynamic environment.
- Company: Join Navantia UK, a leader in defence and maritime innovation.
- Benefits: Competitive pay, pension, life assurance, and onsite parking.
- Other info: Inclusive workplace focused on equal opportunities and career growth.
- Why this job: Be part of a team shaping the future of UK defence and energy sectors.
- Qualifications: GCSEs in Maths and English, plus 1-2 years in administration.
The predicted salary is between 30000 - 40000 £ per year.
Navantia UK is a new force in British industry, supporting the UK’s defence, energy and maritime ambitions. We’re doing this by creating state-of-the-art sovereign defence capabilities, investing in the UK to modernise industrial facilities, and bolstering the nation's energy security. Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state-owned company with over 300 years of naval shipbuilding history. In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil, and Arnish. By combining Harland & Wolff’s proud heritage and facilities with Navantia’s global expertise, Navantia UK is well-positioned to strengthen Britain’s defence, maritime and energy industrial capabilities, supporting jobs and economic growth across the UK.
RESPONSIBILITIES & DUTIES
- Programme / Project Support (Primary Focus)
- Own and maintain the CDRL tracker as a live control document
- Ensure all CDRL deliverables have clear owners, dates, and status
- Proactively chase inputs and manage deadlines
- Align deliverables to the CMS (working with Scheduling) and reporting milestones
- Provide weekly/monthly reporting on deliverables status and risks
- Maintain central action and decision logs from leadership meetings
- Capture and track actions, owners, and deadlines
- Actively follow up and close out actions
- Governance & Reporting
- Coordinate inputs to monthly MoD / GSO / programme reporting cycles
- Ensure submissions are complete and aligned
- Support preparation for reviews, boards, and governance gates
- Document Control
- Manage document systems (SharePoint / Windchill, for the FSS Programme – POC for access etc.)
- Ensure version control, naming conventions, and auditability
- Control transmittals (uploads to Windchill for Monthly Submission, BMT transmissions etc.) and formal submissions to GSO
- Maintain records of approvals and issue history
- Flag risks linked to late or poor-quality CDRL deliverables
- Support updates to risk/issue logs where relevant
- Administrative Support (Secondary Scope)
- Schedule and organise meetings, reviews, and governance forums
- Manage agendas, minutes, and action logs
- Maintain distribution lists and communications
- Support document formatting, pack collation, and issuing
QUALIFICATIONS, SKILLS & EXPERIENCE
- Mathematics and English GCSEs (or equivalent) at Grade C or above
- Between 1-2 years’ experience in a busy administration role
- Strong attention to detail
- Be strong with MS Excel, MS PowerPoint, MS Word
- Good organisational skills and the ability to work on own initiative
- Good communication skills with ability to deal with enquiries
- Ability to multi-task, manage deadlines and workload
Additional Information
The Package:
- Competitive base pay
- Company pension
- Life Assurance
- Onsite parking
We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination. We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.
If you experience difficulties or are unable to apply for a role on-line please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you.
Programme Coordinator & Document Control in Belfast employer: Navantia Group
Navantia UK is an exceptional employer, offering a dynamic work environment that champions innovation and inclusivity in the heart of the UK's defence and maritime sectors. With a commitment to employee growth, competitive benefits including a company pension and life assurance, and a culture that values diversity and equal opportunity, we empower our team members to thrive while contributing to meaningful projects that bolster national security and economic growth.
StudySmarter Expert Advice🤫
We think this is how you could land Programme Coordinator & Document Control in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Navantia UK and its projects. Show that you’re genuinely interested in their work and how you can contribute to their goals. Tailor your answers to reflect their values and mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Programme Coordinator & Document Control in Belfast
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Programme Coordinator & Document Control role. Highlight your relevant experience and skills that align with the responsibilities mentioned in the job description. We want to see how you can contribute to our mission!
Showcase Your Attention to Detail:Since this role requires strong attention to detail, be sure to demonstrate this in your application. Use clear formatting, check for typos, and ensure all information is accurate. We appreciate candidates who take pride in their work!
Highlight Your Organisational Skills:In your application, emphasise your organisational abilities and experience managing multiple tasks. Share examples of how you've successfully juggled deadlines and priorities in previous roles. We love a candidate who can keep things running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Navantia Group
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing, like CDRL trackers and version control systems. Being able to discuss your experience with document management tools like SharePoint or Windchill will show that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep track of deadlines and maintain clear communication, as these are crucial for the Programme Coordinator role.
✨Be Ready to Discuss Reporting
Since reporting is a key part of the job, brush up on how to present data clearly and concisely. Think about how you would report on deliverables status and risks, and be prepared to share any relevant experiences you have.
✨Ask Insightful Questions
Prepare thoughtful questions about Navantia UK's goals and how the Programme Coordinator role fits into their vision. This shows your genuine interest in the company and helps you understand how you can contribute to their mission.
