1016-357 Operations Support - Central Highland - B Grade - April 2026 in Dingwall

We are recruiting a post based in the Central Highland Operational Area. We anticipate the successful post holder to be office based with regular attendance in the Dingwall Office, with some attendance at other locations including Aviemore and Great Glen House in Inverness and occasional home‑based working. This role will provide administrative support on a broad range of activities to support:

• the Central Highland Operational Area Team
• the Scottish Beaver Advisory Group (approximately 1/5 of the role)

Areas of Responsibilities

• Responsible for the effective day‑to‑day running of the local office Dingwall, liaising with contractors, coordination of building maintenance.
• Local admin support and reception duties, including for colleagues in other NatureScot teams and co‑located partner organisations (including SEPA and Cairngorms National Park Authority).
• Administrative support for managers of National Nature Reserves for example Ben Wyvis, Knockan Crag and Loch Fleet.
• Administrative support for the Scottish Beaver Advisory Group, setting up meetings, coordinating agendas and taking minutes.
• Co‑ordinate attendance at quarterly meetings and workshops of the group. Sending out agendas, papers. Taking minutes and track meeting actions and changes in group membership/mailing lists. Linking to sub‑groups. Assisting with reporting against Scotland’s Beaver Strategy.
• Manage all information and data in accordance with corporate policy as Record Liaison Officer for the local offices.
• Maintain physical and electronic filing systems using Corporate Records Management guidance.
• Contribute to the management of shared mailboxes.
• Assist with the management of the pool vehicles based locally, ensure monthly vehicle inspections and any repairs, servicing/MOT works to be carried out.
• Assist with the management of local electric charging points.
• Make arrangements and bookings for travel and accommodation and for meetings and hospitality, in accordance with clear instructions on behalf of Central Highland and the Scottish Beaver Advisory Group.
• Procure items as required, assist with letting contracts throughout the year and liaise with Procurement Section, ensuring sustainability and best value.

Specific Requirements

Essential Skills

• Experience of office administration, including day to day office running, vehicle management, reception duties.
• Good organisational and time‑management skills with ability to work independently with initiative and as part of a team.
• Experience of maintaining electronic files, records management, need to use naming conventions etc.
• Being flexible, with ability to prioritise workloads and identify and resolve issues, referring to the line manager as necessary.
• Experience of organising meetings and minute taking or willingness to learn.
• Well‑developed IT skills, including MS Office, Outlook, Teams.
• Experience of organising travel/accommodation booking.
• Driving licence to get to other NatureScot locations and take vehicles for servicing etc.
• Understanding the importance of Health & Safety responsibilities.

Desirable

• Experience of managing electronic filing systems, understanding of GDPR.
• Experience of managing shared mailboxes.
• Experience of financial processing and purchasing.

Prerequisites Required

• Candidates must be eligible to live and work in the UK and resident in Scotland for the duration of the job contract.
• To undertake a Disclosure Scotland application.
• Although Gaelic language is not a prerequisite it is a desirable skill in support of our commitment to our Gaelic Language Plan.

Working for NatureScot – what we offer you

NatureScot offers some great benefits to reward and support you whilst you are working for us. Our benefits package includes the civil service pension scheme, a generous holiday leave allowance plus flexi time, and employee discount scheme. An environment with flexible working options. A Civil Service Pension with an employer contribution of 28.97% (7.35% employee contributions). 41.5 days of annual leave, including 5 fixed public holidays on St Andrews Day, Christmas Day, Boxing Day, New Year’s Day and 2nd January. Equivalent of 2 days paid volunteering leave. A focus on wellbeing with access to an employee assistance programme. Job satisfaction from contributing proactively to the twinned nature and climate crisis. Death in service benefits. Cycle to work and electric vehicle salary sacrifice schemes. Access to an employee discounts scheme. Learning and development tailored to your role. A culture encouraging inclusion and diversity.

EEO and Diversity Statement

We particularly encourage applications from people from Minority Ethnic (ME) backgrounds and people with a disability.

Contact Information

For information regarding the vacancy please contact: Stuart Fraser, Team Administrator – Central Highland Email: Stuart.Fraser@nature.scot