At a Glance
- Tasks: Lead workplace management, ensuring compliance and overseeing projects for a dynamic work environment.
- Company: Join Natixis, a forward-thinking company committed to sustainability and innovation in workplace services.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant workplace culture.
- Why this job: Be part of a team that values sustainability and innovation while making a real impact on workplace efficiency.
- Qualifications: Ideal for candidates with project management skills and a passion for data analytics and sustainability.
- Other info: Opportunity to collaborate across departments and enhance your career in a supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
Overall purpose of the position: Management and co-ordination of workplace, facilities, access management and H&S activities. The Workplace Manager ensures that, at all times, Natixis demonstrates best practice in Workplace Management and is compliant with (and can evidence) Statutory Inspections, British Standards and ACOP.
Main responsibilities of the role:
- Project and change management: Development and management of projects to support the workplace environment. From initial concepts through to project planning, resource management, risk management, communication management and overall project delivery. Manage projects in accordance with governance framework. Lead change management initiatives that facilitate the transition to new workplace models ensuring effective communication and stakeholder engagement throughout the process.
- Technology, Data Analytics and Data driven decision making: Proficiency in data analytics to assess space utilisation, asset management, operational efficiency and employee satisfaction enabling informed decision making that enhances workplace productivity. Leverage technology for smart building and asset management and integrated workplace management systems e.g. CAFM, energy management software, BMS. Implement KPIs to measure effectiveness of Statutory Inspections and PPMs. Collate, analyse and produce KPIs on areas such as Workplace occupation, Accident/ Near Miss, Waste Management, Energy to identifying trends and opportunities to reduce demand.
- Supply Chain Management and procurement: Contract negotiation (terms and conditions, scope and pricing). End to end management of contract renewals process. Review and develop Scope of Works (per contractor) along with associated KPIs. Conduct performance management reviews with supply chain ensuring contractual agreements are met and performance in line with KPIs. Identification and assessment of potential suppliers and development of RFPs. Management of RPF process through to appointment and onboarding of successful bidder. Raise purchase orders, receipt and ensure appropriate financial management of contracts.
- Technical Services Subject Matter Expert (SME): SME providing technical expertise and thought leadership. Identify and manage MEP assets. Forward plan maintenance and replacement schedule. Lead MEP assets replacement projects. Share hard services knowledge and experience across the team to enhance overall departmental understanding. Management of subcontractor service report sheets including chasing work completed, identifying additional or remedial works in the report, requesting quotes, raising purchase orders, scheduling works, receipt of completed service records and close out of works. Utilise the Building Management System (BMS) to identify potential failings in equipment and/or adjust local temperature management. Ensure contractors and visitors uphold Natixis safety policies. Implement sustainable practices in facilities operations including waste management, energy efficiency. Promoter of sustainability within organisation. Co-operate with the landlord, managing agent and fellow tenants regarding the requirements of safety legislation. Collaborate cross departmentally with teams such as IT and HR to achieve business wide objectives.
- General Facilities Management Including H&S: Schedule, co-ordinate and oversee regular facility inspections, maintenance, and repairs to ensure compliance Statutory Inspections and PPMs are completed promptly and in line with requirements. Collaborate with supply chain - contractors and service providers - to obtain quotes and oversee work performed. Inspection of completed works to ensure the scope of activities is delivered and to an acceptable standard. Review Risk Assessments and Method Statements (RAMS) from contractors, permits to work and liaise with various stakeholders to ensure safe working practices are always maintained. Submission of Permit to works / any relevant licences to facilitate contractor works. Utilise departmental and company tools to co-ordinate activities associated to the supply chain (e.g. CAFM). Ensure compliance with environmental, health, and safety regulations, and implement sustainable practices where applicable.
- Workplace: Co-ordinate any space utilisation requirements including move management processes (furniture changes, desk moves etc). Manage the access control database and ensure proper access for employees, contractors and visitors in line with Natixis policies and information barriers. Manage CCTV and other security systems with prompt reporting and escalation of issues as required. Assist with H&S activities such as co-ordination of First Aiders and Fire Marshals. Review Desk Screen Equipment (DSE) self-assessments and ensure remedial actions are documented and closed out. Organise logistics around deliveries, outgoing post/couriers and archiving. Self-delivery of internal post and parcels. (incl manual handling of deliveries). Order management and distribution of office supplies (paper/stationery etc). Co-ordinate events set ups and logistics. Maintain good and open communication lines with stakeholders to capture departmental requests.
- Documentation (policies/procedures): Identify critical departmental procedures which could open Natixis up to Operational Risk and work with colleagues to identify opportunities to reduce risk. Ensure documentation to evidence statutory compliance, British Standards and ACOP are categorised and available to support internal and external audit/reviews. Contribute to the policy and procedure review process, offering valuable input and feedback.
Workplace Manager employer: Natixis Corporate & Investment Banking
Contact Detail:
Natixis Corporate & Investment Banking Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Manager
✨Tip Number 1
Familiarise yourself with the latest trends in workplace management and sustainability practices. This will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the facilities management sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your data analytics skills, particularly in relation to space utilisation and operational efficiency. Being able to demonstrate your proficiency in these areas can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with project management and change initiatives. Be ready to share specific examples of how you've successfully led projects or managed transitions in previous roles.
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in workplace management, project coordination, and facilities management. Use specific examples that demonstrate your expertise in managing projects and implementing sustainable practices.
Craft a Compelling Cover Letter: In your cover letter, express your passion for workplace management and how your skills align with the responsibilities outlined in the job description. Mention your familiarity with data analytics and technology in enhancing workplace productivity.
Showcase Relevant Skills: Emphasise your proficiency in managing relationships with service providers and contractors. Highlight your experience with compliance and safety regulations, as well as your ability to implement KPIs and monitor performance effectively.
Proofread and Edit: Before submitting your application, carefully proofread your documents for any spelling or grammatical errors. Ensure that your application is clear, concise, and free of jargon, making it easy for the hiring team to understand your qualifications.
How to prepare for a job interview at Natixis Corporate & Investment Banking
✨Understand the Role Thoroughly
Before the interview, make sure you have a solid grasp of the responsibilities and expectations of a Workplace Manager. Familiarise yourself with workplace management best practices, statutory inspections, and relevant British Standards to demonstrate your knowledge.
✨Showcase Your Project Management Skills
Be prepared to discuss your experience in managing projects, especially those related to workplace changes and MEP infrastructure. Highlight specific examples where you successfully led a project from concept to delivery, focusing on your communication and stakeholder engagement skills.
✨Demonstrate Data-Driven Decision Making
Since the role involves leveraging data analytics for decision making, be ready to talk about your proficiency in this area. Share examples of how you've used data to improve operational efficiency or employee satisfaction in previous roles.
✨Emphasise Sustainability Practices
Given the importance of sustainability in this role, prepare to discuss your experience with implementing sustainable practices in facilities management. Be specific about any initiatives you've led or contributed to that align with environmental regulations and promote a culture of sustainability.