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For Companies At a Glance
- Tasks: Manage invoicing and reporting for completed works, ensuring clarity and accuracy.
- Company: Join NSS Maintenance, a growing contractor focused on building maintenance across the UK.
- Benefits: Enjoy free parking, refreshments, 25 days holiday, and a birthday day off!
- Why this job: Be part of a vibrant team with clear career progression and opportunities to innovate.
- Qualifications: Strong PC skills, attention to detail, and excellent communication are essential.
- Other info: Work in a friendly office environment with a monthly reward scheme for top performers.
The predicted salary is between 20316 - 28376 £ per year.
Sales Invoicing Administrator at NSS Group
Part of the NSS Finance team
£26,436.80 per annum
The Business
NSS Group is a specialist property services provider offering a wide range of self-delivered solutions across the UK — from building maintenance and high-level window cleaning to platform hire and equipment testing.
Proudly holding Platinum accreditation from Investors in People, we’re committed to empowering our people, continuously improving our operations, and delivering dependable, safe, and high-quality services for our clients nationwide
What You’ll Do
- Deliver customer invoicing accurately and on time, ensuring appropriate supporting information is provided.
- Upload invoices to third-party customer portals as required.
- Ensure purchase order (PO) compliance across the business, identifying and reporting missing POs regularly.
- Take ownership of issues that may delay invoicing and coordinate with internal teams to resolve them.
- Minimise work completed but not yet invoiced to help optimise cash flow.
- Maintain accurate system records to track invoiced and non-invoiced work, ensuring alignment with financial records.
- Handle first-line invoicing queries and resolve them promptly to the customer’s satisfaction.
- Support the Finance Manager with invoice and credit note uploads to Sage.
- Contribute to continuous improvement by identifying and implementing system and process enhancements.
What We’re Looking For
- Experience in invoicing or billing, ideally within the property or facilities management sector.
- Strong organisational skills with the ability to manage your own workload and priorities.
- A methodical and proactive approach to problem-solving, with strong attention to detail.
- Excellent communication skills – confident liaising with customers and internal teams.
- A team player who enjoys contributing to shared goals in a growing business.
- Proficient in Excel and experienced with business software systems.
IMPORTANT INFORMATION
To ensure a fair and unbiased recruitment process, we’re partnering with Hubert.ai for this role.
After submitting your application, you’ll receive an invitation to complete a chat-based virtual interview with Hubert. The process takes around 15–20 minutes.
For guidance, check out this article before your interview: 👉 https://www.hubert.ai/insights/advice-before-your-first-hubert-interview
What NSS will give to you:
- Free onsite parking and refreshments in a friendly, sociable office.
- An opportunity to progress and develop within the company
- 25 days annual holiday + bank holidays
- Monthly Reward and Recognition Scheme – earn vouchers for top performance
- Trade Point Card which will enable you to get 10% off at any B&Q
- Day off for your birthday after length of service
- Eye care vouchers
- Referral bonus scheme
- Medicash health cash plan (covering dental, gym, store discounts, and more)
- Hybrid working arrangement (4 days office based, 1 days working from home) available upon successful completion of probation period.
- Life Assurance Policy
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Invoicing Administrator employer: Nationwide Specialist Services
Contact Detail:
Nationwide Specialist Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Administrator
✨Tip Number 1
Familiarise yourself with the in-house CRM and job management systems mentioned in the job description. Understanding how these systems work will give you a significant advantage during the interview process, as you'll be able to discuss your familiarity with similar tools.
✨Tip Number 2
Highlight your attention to detail by preparing examples of how you've successfully managed invoicing or reporting tasks in previous roles. Being able to demonstrate this skill will show that you're well-suited for the responsibilities of the Invoicing Administrator position.
✨Tip Number 3
Research NSS Maintenance and their values thoroughly. During your conversation with us, refer to specific aspects of the company that resonate with you, showing that you're genuinely interested in being part of our team and contributing to our mission.
✨Tip Number 4
Prepare to discuss how you handle prioritising tasks and managing workloads effectively. Think of scenarios where you've successfully balanced multiple responsibilities, as this will demonstrate your ability to thrive in a fast-paced environment like ours.
We think you need these skills to ace Invoicing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Invoicing Administrator role. Emphasise your attention to detail, communication skills, and any experience with CRM or job management systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific aspects of NSS Maintenance that appeal to you, such as their growth and commitment to employee development.
Highlight Relevant Experience: In your application, focus on any previous roles where you handled invoicing, customer queries, or administrative tasks. Use examples to demonstrate how you resolved issues and supported team leaders.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Invoicing Administrator role.
How to prepare for a job interview at Nationwide Specialist Services
✨Know the Company
Before your interview, take some time to research NSS Maintenance. Understand their mission, values, and recent growth. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Highlight Relevant Skills
Make sure to emphasise your strong PC skills and attention to detail during the interview. Prepare examples of how you've successfully used these skills in previous roles, especially in invoicing or administrative tasks.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, particularly regarding invoicing queries. Think of specific situations where you've resolved issues independently or collaborated with others to achieve a solution.
✨Show Enthusiasm for Growth
NSS Maintenance is looking for forward-thinking individuals. Express your eagerness for career progression and share any ideas you have that could contribute to the company's expansion plans. This will demonstrate your commitment to their future.