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- Tasks: Support project management by ensuring smooth execution of activities and managing communications.
- Company: Join a dynamic team in a fast-paced project delivery environment.
- Benefits: Competitive salary, flexible holidays, and a range of employee perks.
- Why this job: Be a key player in exciting projects and develop your organisational skills.
- Qualifications: Experience in project delivery or organisational roles; strong communication skills required.
- Other info: Great opportunities for career growth and professional development.
The predicted salary is between 28800 - 43200 £ per year.
The Contracts Coordinator will play a vital role in driving and supporting the Project Management team by ensuring the smooth execution of project activities through exceptional organisational and office-based activities. This position is ideal for a proactive, detail-oriented individual with excellent communication, multi-tasking skills, and strong organisational qualities who thrives in a fast-paced environment.
The role involves:
- Initial introduction of Project Delivery Team (Commercial Lead, Site Contact, Office Contact, Design Contact) to client, sending a ‘welcome’ email containing project pack to set out our expectations
- Gain project programme from client and prepare project plan to identify key dates and potential lead-time issues
- Review of design against the contracted scope of works and equipment list, and any Variations against the initial design
- Raise RFI’s from the Design Team
- Prompt Project Managers to order equipment based on the programme
- Procurement of equipment from Project Managers purchase requisitions and quotes obtained by the Design Team
- Ensuring Contract Budget Sheets are kept updated in relation to purchase order values versus budget allowed
- Ensure RAMS are provided to client by Project Managers before site works commence
- Manage and chase supplier delivery dates to allow Project Managers to book in site deliveries
- Proactively manage progress against programme throughout the project life cycle
- Ensure progress of site works is provided by the Project Managers to the Project Finance and Quality Manager to allow Applications to be completed accurately and in a timely manner
- Monitor the “Project Admin” email inbox and take action where necessary
- Add actions to project plan and file site reports in correct folders
- Send Commissioning Notices along with final site reports to client
- Produce Subcontractor particulars – contract details and our expectations regarding invoicing for their works
- Conduct final credit checks before allowing Commissioning to be carried out
- Issue formal close-out packs to clients upon project completion (O&M manuals, IFC Certification, Commissioning Certification)
- Maintain a calendar for all PM’s movements
- Pre-planning and booking of commissioning labour within the Engineering Labour calendar
- Support Project Quality Officer and Compliance Team with pre and post commissioning audits
Key experience / Qualifications:
- Previous experience in a project delivery environment or time critical organisational role
- Exposure to budget tracking and procurement processes
- Experience within the construction, HVAC or fire alarm industry would be advantageous
Knowledge and Skills:
- Excellent organisational skills with the ability to manage multiple tasks and delegate time critical tasks with confidence
- Comfortable working both independently and as part of a team and taking initiative to follow up with stakeholders
- Strong communication and interpersonal skills
- Strong numeracy and accuracy in data entry
- Proactive and self-motivated
- Ability to multitask, prioritise workload and work to tight deadlines
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
We will offer the following package:
- Working hours: Monday – Friday, 8.30am – 5.00pm
- Salary: Competitive dependant on skills, experience, and qualifications
- Benefits: Commitment to annual inflation increase in salary, Difference Maker Awards, Salary Sacrifice Pension Scheme, Holiday Buy Scheme, Life and Accident Insurance, Medical Cash Plan, Cycle to Work, 23 days holiday increasing to 27 days plus 8 bank holidays, Birthday holiday, Perks and Employee Assistance Program
To apply:
please send your CV to careers@nspsystems.co.uk
TIS Group, Hamilton Way, Oakham Business Park, Mansfield, Nottinghamshire, NG18 5BU
#J-18808-Ljbffr
Contracts Coordinator – Ref: N016 employer: Nationwide Specialist Projects Limited
Contact Detail:
Nationwide Specialist Projects Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Coordinator – Ref: N016
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking insightful questions shows that you’re engaged and serious about the role. Plus, it gives you a chance to find out if the company is the right fit for you.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the position and keeps you on their radar.
We think you need these skills to ace Contracts Coordinator – Ref: N016
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Coordinator role. Highlight your organisational skills and any relevant experience in project delivery or procurement processes. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed multiple tasks or projects in the past.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t hesitate to showcase any experience you have in liaising with clients or stakeholders.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Nationwide Specialist Projects Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Contracts Coordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing project plans and procurement processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires exceptional organisational abilities, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your proactive approach.
✨Communicate Clearly and Confidently
Strong communication skills are essential for a Contracts Coordinator. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common interview questions about teamwork and stakeholder management, as these will likely come up during your chat.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, project management tools they use, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
