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- Tasks: Manage appointments, travel arrangements, and coordinate special projects in a dynamic healthcare environment.
- Company: Join a leading healthcare organisation dedicated to excellence and innovation.
- Benefits: Enjoy a competitive salary, professional development, and a supportive team culture.
- Other info: Great opportunity for career growth and learning in a fast-paced setting.
- Why this job: Make a real difference in healthcare while developing your administrative skills.
- Qualifications: High school diploma required; 3 years of administrative experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
40 hours per week, Monday – Friday. Start time each day will be between 7am and 8am.
Job Description Summary
Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.
Essential Functions
- Schedules appointments and meeting locations; coordinates business events.
- Manages travel arrangements including air reservations, scheduling options, hotel and car rental.
- Develops travel itineraries in alignment with NCH standards.
- Responsible for completion of reimbursement requests.
- Provides excellent service to both internal and external customers by applying best practices and standard operating procedures.
- Anticipates problems and proposes solutions in advance.
- Coordinates special projects within assigned department.
- May provide assistance in training and orientation of colleagues.
- Creates moderately complex correspondence, spreadsheets and visual presentations for projects.
Education Requirement
High School Diploma or Equivalent; business-related or professional development coursework preferred.
Skills
Must complete Ambassador Program within first 12 months of employment.
Experience
3 years administrative experience preferred. Experience in a healthcare environment may be desired.
Physical Requirements
OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs.
FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking.
CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting.
Statement of Duties
The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision.
EOE Statement
EOE M/F/Disability/Vet
Administrative Support III- General Surgery in Livingston employer: Nationwide Children's Hospital
Contact Detail:
Nationwide Children's Hospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support III- General Surgery in Livingston
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job that’s perfect for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about how your experience aligns with the responsibilities of the Administrative Support III position, and be ready to share specific examples.
✨Tip Number 3
Showcase your organisational skills! During interviews, highlight your ability to manage schedules, coordinate events, and handle travel arrangements. These are key aspects of the role, so make sure they shine through.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Support III- General Surgery in Livingston
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Support III role. Highlight your relevant experience, especially in scheduling, travel arrangements, and customer service, to show us you’re the perfect fit!
Show Off Your Skills: Don’t forget to mention any specific skills that align with the job description, like your ability to create spreadsheets or manage complex correspondence. We love seeing how you can bring value to our team!
Be Professional Yet Personable: While we want to see your professional side, don’t hesitate to let your personality shine through. A friendly tone in your application can help us get a sense of who you are beyond just your qualifications.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role!
How to prepare for a job interview at Nationwide Children's Hospital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the essential functions like scheduling appointments and managing travel arrangements. This will help you demonstrate how your experience aligns with their needs.
✨Showcase Your Problem-Solving Skills
Since the role requires anticipating problems and proposing solutions, prepare examples from your past experiences where you've successfully navigated challenges. This will highlight your proactive approach and ability to think on your feet.
✨Prepare for Practical Scenarios
Be ready to discuss how you would handle specific tasks mentioned in the job description, such as creating spreadsheets or coordinating special projects. Practising these scenarios can give you confidence and show that you're ready to hit the ground running.
✨Emphasise Customer Service Excellence
The role involves providing excellent service to both internal and external customers. Think of instances where you've gone above and beyond in customer service. Sharing these stories will illustrate your commitment to maintaining high standards.