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- Tasks: Coordinate compliance inspections and manage documentation in a busy estates environment.
- Company: Join the Science Museum Group, the largest museum estate in the UK.
- Benefits: Enjoy 27 days annual leave, health insurance, and flexible work options.
- Why this job: Make a real impact in a mission-driven organisation that inspires futures.
- Qualifications: Experience in Facilities or Estates management is preferred but not essential.
- Other info: Great career growth opportunities and a supportive, inclusive workplace culture.
The predicted salary is between 25000 - 35000 ÂŁ per year.
Location: Manchester, Greater Manchester
Category: Buildings and facilities
Salary: Up to ÂŁ30,369 per annum + 35 hours per week
Contract type: Permanent contract
Hours: Full time
Do you thrive in a busy estates environment where detail, prioritisation and proactive thinking really matter?
About us
The Science Museum Group (SMG) is the largest and most complex museum estate in the country which also houses a scientific collection of international significance. The Estate Operations team has responsibility for ensuring that the SMG Estate meets all legislative and operational requirements, is consistently well maintained, efficiently run and delivers a high-quality customer experience to staff and visitors alike.
We are about to embark into a new period for the Science and Industry Museum site, that will see significant investment made which builds on the standout developments already completed and further conserves and expands on an incredible portfolio of building assets.
About the role
Engaging and delivering an efficient Estates service with great customer service, you will co‑ordinate effective compliance focused site inspections with all relevant paperwork needed and financial administration within a busy department. Overall, this will be ensuring that our Estate operations align with best practice, meet the expectations of stakeholders and satisfy all relevant legislation and guidance.
This will include supporting the Estates Manager and Site Engineers in overseeing all contractor documentation and compliance including RAMS, procurement paperwork, contracts, permits, work orders, and job sheets. This will also involve conducting risk assessments, and management reporting of the museum's defect reporting system ensuring all requests are processed in a timely manner.
This is a full‑time role working 35 hours per week on a permanent contract, based at the Science and Industry Museum in Manchester. You will be working Monday to Friday, 3 days on site and 2 days from home.
About you
We’re keen to hear from candidates with experience in a Facilities, Estates or Contractor Management role who are confident operating in a busy, service‑led environment. You’ll be highly organised and detail‑focused, able to manage several systems and priorities while keeping compliance records, inspections and documentation (including RAMS) accurate and up to date.
We’re looking for someone proactive who understands the operational impact of estates risks, for example, recognising how a lift outage affects safety, accessibility and events on site, and who can prioritise accordingly during busy periods. You’ll be comfortable reviewing processes and suggesting improvements, managing quotations and financial administration, and coordinating contractors with a good understanding of health and safety practice. Clear communication skills are essential, as you’ll liaise with a wide range of stakeholders including staff, volunteers, contractors and the public, ensuring stakeholder buy‑in when works intersect with live environments or events.
A values‑driven mindset and commitment to contributing to an open and inclusive organisation are important, and while qualifications such as IOSH, NEBOSH or a Level 3 Facilities Management certification would be advantageous, practical experience and sound judgement are what matter most.
Don’t feel you meet all the criteria? We welcome you to apply even if your experience doesn’t match directly. With your transferable skills, you could be the right candidate for this, or other opportunities that we have.
Applying
View the Vacancy Information Pack listed under 'Attachments' on the vacancy listing on our website for more details about the role and the application process or click 'Apply Online' to submit an application.
What we offer
- Working with a world‑leading museum group that offers access to truly unique environments and collections.
- Meaningful work. We’re a mission‑led organisation where the work you do supports us in Inspiring Futures.
- Career growth. We offer enhanced support with personal and professional development.
- Work/life balance. We offer 27 days annual leave in addition to bank holidays, along with flexible policies which support you and your home life.
- Health & Dental Insurance. Extra peace of mind, from day one.
- All our colleagues can access an employee assistance programme, access to the Unmind app, and other wellbeing support.
- Colleague networks. Our colleague‑led networks are an informal forum for colleagues to come together to discuss topics of shared interest and lived experience.
- Enhanced contributory pension.
- Interest‑free loans. When you need a little extra cash for life events or home improvements.
- Great discounts. Free entry to exhibitions, discounts in our shops, cafes, and access to other museums in the NMDC network.
Open for All is one of the Science Museum Group's five core values and sets out our important aspiration to be a place for everyone. We are working hard to understand our organisation better and to develop a culture that recognises and values different backgrounds, mindsets, skills, experience, knowledge, and expertise. By having greater diversity, we believe that we will be a stronger and better organisation, capable to continue to Inspire Futures.
Estate Coordinator in Manchester employer: Nationalmuseums
Contact Detail:
Nationalmuseums Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Coordinator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at the Science Museum Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the museum's recent projects and initiatives. Show us you’re genuinely interested in the role by discussing how your skills can contribute to their ongoing success.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with various stakeholders, being clear and confident in your responses will set you apart. Consider mock interviews with friends or family to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Science Museum Group and contributing to our mission.
We think you need these skills to ace Estate Coordinator in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in facilities or estates management. We want to see how your skills align with the role of Estate Coordinator, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills: Since this role is all about detail and prioritisation, give us examples of how you've successfully managed multiple tasks or projects. We love seeing candidates who can juggle responsibilities while keeping everything compliant and up to date.
Communicate Clearly: Your written communication should be clear and concise. Whether it’s your cover letter or your CV, make sure it’s easy to read and free from jargon. We appreciate straightforwardness, especially when you’re liaising with various stakeholders.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, you’ll find all the info you need about the application process there.
How to prepare for a job interview at Nationalmuseums
✨Know Your Stuff
Before the interview, make sure you understand the role of an Estate Coordinator inside out. Familiarise yourself with compliance requirements, risk assessments, and contractor management. This will help you answer questions confidently and show that you're proactive about the responsibilities.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple priorities or systems. Highlight how you kept documentation accurate and up to date, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Clearly
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly and concisely. Think about how you can demonstrate your communication skills during the interview, perhaps by explaining a complex situation in simple terms or discussing how you’ve engaged with different teams in the past.
✨Emphasise Your Values
The Science Museum Group values inclusivity and community. Be prepared to discuss how your personal values align with theirs. Share experiences that reflect your commitment to creating an open and inclusive environment, and how you can contribute positively to their mission of Inspiring Futures.