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- Tasks: Support exhibition planning and delivery, manage loans, and coordinate collection information.
- Company: Join the ARTIST ROOMS team at Tate Modern and National Galleries Scotland.
- Benefits: Gain hands-on experience in a dynamic art environment with opportunities for travel.
- Why this job: Be part of a creative team that inspires engagement with contemporary art.
- Qualifications: Knowledge of museum standards and experience in documentation and cataloguing.
- Other info: Collaborate with diverse teams and develop your skills in a supportive atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
To support and coordinate across all aspects of registrarial procedures relating to loans out, long loans in, documentation, movement, and collection information management, including exhibition planning and delivery in accordance with National Galleries Scotland and Tate policies and to national museum standards. The role holder will be based at Tate Modern with a minimum time commitment of 1 week every other month spent working in Edinburgh at National Galleries Scotland, and on occasion, travel to partner venues to conduct site visits and support exhibition installation.
ARTIST ROOMS is managed by a programme team jointly responsible to National Galleries of Scotland and Tate, headed by the Senior Curator, ARTIST ROOMS. The Assistant Collection Registrar is line managed by the Registrar and Collections Manager and will support across the planning and delivery of the national touring exhibition programme. The role works closely with collection management departments, including registrars, art handling, photography and collection information teams, at National Galleries of Scotland and Tate to ensure the planning and realisation of the national touring programme and to maintain standards for collections care and documentation.
The ARTIST ROOMS team initiate and develop partnership projects and curate exhibitions with and for a wide range of partner museums, galleries, visual arts and other organisations. We share expertise and networks to support exhibition planning and delivery, alongside development of creative learning and engagement programmes. Through our partners’ public programmes developed with and for local audiences, we aim to support wider enjoyment and deeper engagement with contemporary art and inspire the next generation, giving young people the chance to get involved in creative projects, discover more about art and artists, and learn new skills. We want to champion the importance of making art and encourage people to explore the many ways in which art is created and develop their own creative potential.
The ARTIST ROOMS national programme and collection is managed by National Galleries of Scotland and Tate with the support of Art Fund, Henry Moore Foundation and the National Lottery through Arts Council England and Creative Scotland. You can find further information about ARTIST ROOMS on the National Galleries of Scotland and Tate websites: www.nationalgalleries.org and www.tate.org.uk
What you will do
- Support the Registrar and Collection Manager in the delivery of national exhibition programme across all aspects of loans out procedures, including arranging transport logistics, assessing environmental data, evaluating facilities and security information.
- Liaise with collections teams to clarify install and display requirements to inform exhibition planning for national programme partners.
- Liaise with collections teams to ensure that artworks are packed, moved and installed safely and in accordance with National Galleries of Scotland and Tate policy and procedures.
- Co-ordinate internal job requests and schedule transport for the movement of objects between National Galleries of Scotland sites, Tate sites and external locations.
- Provide support to national programme partners throughout exhibition planning to develop works lists, layouts, and installation schedules and guide logistics planning.
- Make arrangements for couriers and act as a courier as required.
- Manage and maintain documentation workflows and data entry in line with National Galleries of Scotland and Tate process for loans out.
- Prepare and issue security approval requests in liaison with Arts Council England.
- Be responsible for managing long loans in processes including government indemnities.
- Work closely with conservation and collection care teams at National Galleries of Scotland and Tate to support planning and delivery of collection care programmes.
- Support the procedure and documentation for acquisitions into the ARTIST ROOMS collection.
Documentation and Inventory
- Create and update exhibition and object records in National Galleries of Scotland’s and Tate’s collection management systems (Axiell and TMS respectively).
- Monitor the quality of data in National Galleries of Scotland’s and Tate’s collection management systems, including undertaking regular audits, to ensure that object location, valuations, component and other cataloguing information for artworks is up-to-date, accurate and complete.
Standards and Procedures
- Safeguard works of art in National Galleries of Scotland’s and Tate’s care by applying institutional policies, ensuring that all relevant legal requirements and international conventions are complied with, as well as non-legislative guidelines.
What you will bring to the team
- Knowledge of national and international museum standards for transportation, packing, handling and environmental requirements, including practical application of the government indemnity scheme standards in exhibition and loan contexts, and commercial insurance as applicable.
- Experience of auditing, documentation and cataloguing, including using a collection management database and supporting applications.
- Good team working skills, with an open, collegiate approach, and the ability to work collaboratively with a diverse range of colleagues, treating all colleagues with dignity and respect.
- Proven organisational and planning skills, with the ability to remain calm and focused while working under pressure, and to solve problems pragmatically, creatively, and through negotiation.
- Experience of working within a museum or gallery.
- Able to work accurately, pay attention to detail and apply judgement with a commitment to quality control.
- A flexible approach, able to work as part of a multi-disciplinary team and on your own initiative.
- Strong interpersonal skills.
Assistant Collection Registrar, ARTIST ROOMS employer: Nationalmuseums
Contact Detail:
Nationalmuseums Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Collection Registrar, ARTIST ROOMS
✨Tip Number 1
Network like a pro! Reach out to people in the art and museum sector, especially those connected to National Galleries Scotland and Tate. Attend events, join online forums, and don’t be shy about asking for informational interviews – you never know who might have the inside scoop on job openings!
✨Tip Number 2
Show your passion for art! When you get the chance to chat with potential employers, share your enthusiasm for contemporary art and exhibitions. Talk about your favourite artists or exhibitions you've seen – it’ll help you stand out as someone who genuinely cares about the field.
✨Tip Number 3
Be prepared for interviews! Research the ARTIST ROOMS programme and understand their mission. Think about how your skills align with their needs, especially in areas like documentation and collection management. Practice common interview questions so you can confidently showcase your experience.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that match your skills. Keep an eye on our listings and don’t hesitate to submit your application – the perfect opportunity could be just a click away!
We think you need these skills to ace Assistant Collection Registrar, ARTIST ROOMS
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Assistant Collection Registrar. We want to see how you can support our national exhibition programme and contribute to the ARTIST ROOMS team.
Showcase Your Experience: Don’t forget to mention any relevant experience you have in museum or gallery settings, especially around documentation and collection management. We love seeing candidates who understand the ins and outs of the industry!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured applications that make it easy for us to see your qualifications and enthusiasm for the role.
Apply Through Our Website: Remember to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at Nationalmuseums
✨Know Your Museum Standards
Familiarise yourself with national and international museum standards, especially those related to transportation, packing, and handling of artworks. Be ready to discuss how you’ve applied these standards in previous roles or how you would approach them in this position.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and planning skills. Think of situations where you successfully managed multiple tasks under pressure, particularly in a museum or gallery context, and be ready to share these stories during the interview.
✨Demonstrate Teamwork and Collaboration
This role requires working closely with various teams. Be prepared to talk about your experience collaborating with diverse colleagues. Share specific instances where you treated team members with respect and contributed to a positive working environment.
✨Be Detail-Oriented
Attention to detail is crucial in this role. Bring examples of how you've ensured accuracy in documentation and cataloguing in past positions. Discuss any experience you have with collection management databases, as this will show your familiarity with the tools used in the industry.
