Senior PA to Chief Information and Digital Officer

As the living, growing home of our national story, The National Archives is a special place to work. We're an institution nearly 200 years old with a collection spanning 1,000 years of history.

We've set ourselves the challenge of becoming the 21st Century national archive - a different kind of cultural and heritage institution: Inclusive, Entrepreneurial, Disruptive. We won't become this overnight. It will take time, focus, effort and daring.

That's where you come in. Because we can't do this without you.

Job Overview

Salary: £33,000 - £38,000 per annum

Contract type: Permanent

Band: E / Higher Executive Officer

Closing date: Friday 30th October 2026 at midnight

The National Archives is looking for a Senior Personal Assistant to provide a full range of professional executive support services to the Chief Digital and Information Officer, an Executive Director at The National Archives.

The Personal Assistant will work proactively to manage the Director's time, to maximise their ability for focus on leadership and strategic activity. They will use their discretion to manage Director's diaries, monitoring and respond appropriately to email inboxes, organising meetings and appointments, as well as controlling demands on Director's time.

We are looking for an exceptionally organised, adaptive and confident communicator, ready to handle all kinds of situations with sound judgment and discretion.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department.

A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

Sponsorship

We are unable to offer sponsorship for this role.

Job Description

• Department CEO's Office
• Reports to Chief Digital and Information Officer
• Line manages None
• Band Band E
• Location Kew

Job Purpose

Provide a full range of professional executive support services to the Chief Digital and Information Officer, an Executive Director at The National Archives.

The Personal Assistant will work proactively to manage the Director's time, to maximise their ability for focus on leadership and strategic activity. They will use their discretion to manage Director's diaries, monitoring and respond appropriately to email inboxes, organising meetings and appointments, as well as controlling demands on Director's time.

Role and Responsibilities

• Manage the Director's diary - liaising with other PAs, managers and meeting requestors (internally and externally) to ensure timings and workload are realistic, ensuring the Director does not become over committed using discretion to decline, and prioritize appointments and advise in response to requests for director input and involvement, so that they can manage their time effectively.
• Making travel arrangements - provide options for travel, making required travel arrangements and compiling the necessary travel packs of supporting information.
• Prioritising and managing commitments - taking the initiative, ensure that the Director is able to attend to important actions, tasks and meet deadlines, enabling them to deliver these through good diary management and planning. And, where unexpected events require urgent director attention, reacting quickly, reorganizing plans and communicating changes promptly and diplomatically.
• Minute taking - accurately minute meetings, including regular decision maki

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