At a Glance
- Tasks: Support HR operations, manage recruitment, and ensure compliance with HR procedures.
- Company: Join a dynamic HR team in a collaborative office environment.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Great opportunity for career advancement in a supportive team.
- Why this job: Be the first point of contact in HR and make a real difference in employee experience.
- Qualifications: Strong communication skills, attention to detail, and a passion for HR.
The predicted salary is between 30000 - 40000 £ per year.
Main purpose of the role
Responsible for facilitating HR administration activity across the HR function to ensure a smooth and efficient service, that is compliant with HR procedures and SOX requirements.
Scope of Role
- Key business stakeholders: HR Team, Employees, Team Leaders, Supervisors, Managers bands A - F
- Business escalation points: Managers, Operational Leadership Team
- HR escalation points: HRA’s/HRBPs/HRD
- Geography: Primarily office-based
Key Responsibilities
- First point of contact for queries coming into HR, either in person, via the HR Inbox/postbox/incoming calls/voicemail, responding or redirecting as necessary to the appropriate person.
- Ensure internal and external recruitment processes are carried out in a professional, structured, and consistent manner and compliant with regulatory and legal requirements (including ensuring RTW documentation is received, processing all new starter paperwork and issuing ID cards as necessary).
- Send offer letters, contracts of employment and welcome emails.
- Provide guidance to line managers on the recruitment process.
- Carry out DBS checks for starters and rechecks in accordance with the DBS policy, escalating issues where necessary.
- Administer Flexible Working applications.
- Processing changes to T&C.
- Managing expiry of right to work evidence, escalating as necessary.
- Administer HR related benefits and schemes, such as Bupa, Telus, Recommend a Friend, Specsavers, Sharesave, Life Assurance and any other benefits programmes/schemes that are in operation.
- Ensure the relevant HR Databases are up to date and maintain HR records/personal files.
- Administer the Long Service Award scheme, retirement awards and any recognition schemes in place (as relevant).
- Monitor sickness absence, escalating issues to managers/HR Advisers as appropriate.
- Process invoices and liaise with Accounts accordingly.
- Manage stationery supplies and place orders as necessary.
- Produce regular and ad-hoc reports as required.
- Respond to reference requests, escalating any issues as necessary.
- Administer Onboarding and Training course requirements.
- Process ‘Leave’, such as maternity, paternity, Jury Service etc.
- Processing leavers.
- Ensure WI are kept up to date, obtaining approval prior to changing any HR process.
- Any other reasonable requests/ad-hoc duties, as required.
Personal attributes: Qualifications, experience, skills, knowledge and competencies required to fulfil the role
Essential
- A good team player who achieves positive outcomes.
- Strong attention to detail ensuring correct information is recorded.
- Resilient to setbacks.
- Excellent written and oral communication skills.
- Ability to effectively interface with all levels of employees from entry level to senior management.
- Excellent customer service skills.
- High level of organisational skills.
- Proficient with technology and confident with HR Software and Tools.
- Ability to effectively manage multiple priorities and be flexible to changing priorities.
- Drive to learn and expand skill set, motivated to achieve results.
- Able to work autonomously and efficiently to ensure the end-to-end running of HR activity.
- Discretion with confidential information.
Desirable
- Knowledge of Dayforce HR System (or similar).
- CIPD Level 3.
Human Resources - Human Resources Administrator in Stoke-on-Trent employer: National Veternary Service
As an HR Administrator at our company, you will thrive in a supportive and dynamic work environment that prioritises employee well-being and professional growth. We offer comprehensive benefits, including health schemes and recognition programmes, alongside opportunities for career advancement within our collaborative HR team. Located in a vibrant office setting, we foster a culture of inclusivity and innovation, making us an exceptional employer for those seeking meaningful and rewarding employment.
Contact Details:
National Veternary Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources - Human Resources Administrator in Stoke-on-Trent
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. We recommend practising common HR scenarios to show off your skills and knowledge.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can make a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Human Resources - Human Resources Administrator in Stoke-on-Trent
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Administrator role. Highlight relevant experience and skills that match the job description, like your attention to detail and customer service skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how your background makes you a great fit for us. Keep it professional but let your personality come through!
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your excellent written skills. Use clear and concise language, and double-check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at National Veternary Service
✨Know Your HR Basics
Make sure you brush up on the fundamental HR processes and compliance regulations. Familiarise yourself with SOX requirements and how they relate to HR administration. This will show that you understand the importance of compliance in the role.
✨Showcase Your Communication Skills
As an HR Administrator, you'll be the first point of contact for queries. Practice articulating your thoughts clearly and confidently. Consider preparing examples of how you've effectively communicated with different levels of staff in previous roles.
✨Demonstrate Attention to Detail
Since this role requires a high level of accuracy, prepare to discuss how you ensure precision in your work. Bring examples of how you've managed sensitive information or maintained records meticulously in past positions.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle multiple priorities. Think of scenarios where you've had to manage conflicting tasks or resolve HR-related issues, and be ready to share those experiences.
