Materials Coordinator in Southampton

About NVD Founded in 1980 as a family‑owned business, NVD UK was established to support vehicle manufacturers by ensuring the timely and incident‑free distribution of their products. Over the years we have become a trusted one‑stop solution, delivering all three core pillars of outbound logistics: transporting, storing and enhancing our customers’ vehicles before final delivery. Since our inception, NVD UK has led the way in pioneering the digitisation of the Finished Vehicle Logistics (FVL) industry, introducing efficiencies that save customers both time and money. Our commitment to progress, innovation and continuous service improvement remains central to our business ethos.

The Role To manage the daily flow of materials, components and supplies required for each vehicle conversion project. To ensure the control and distribution of materials to support production schedules, minimising downtime and maintaining cost efficiency. The ideal candidate will be highly organised, detail‑focused and experienced in inventory control within a manufacturing or automotive environment.

Key Responsibilities

• Inventory Management
  • Maintain accurate stock records of all parts, components and consumables on site.
  • Monitor stock levels to prevent shortages or production delays.
  • Be responsible for monthly stock counts and provide quality information of stock inventory to accounts.
  • Organise and optimise warehouse storage for efficiency and accessibility.
  • Ensure the quality of each part, component or supply when checking parts through goods receipting.
• Production Support
  • Issue materials line‑side to fitting operatives as per production schedule requirements.
  • Coordinate material staging for upcoming vehicle builds.
  • Work closely with operations staff and procurement team to anticipate material needs.
  • Liase with fitters and auto‑electricians to ensure reduced production downtime.
• Documentation & Systems
  • Maintain accurate receiving and distribution transactions using the company software systems.
  • Prepare reports on inventory levels and material usage.
  • Ensure compliance with company procedures and quality standards.
• Compliance & Safety
  • Ensure proper handling and storage of all conversion parts, tools and hazardous materials (if applicable).
  • Maintain a clean, organised and safe warehouse/stores environment.
  • Follow all workplace health and safety regulations.

Behavioural Skills

• Communicating and Influencing
  • Adapt your communication style to different situations/audiences while presenting a professional image.
  • Build and maintain effective working relationships with your peers.
  • Explain/present your requirements clearly to gain buy‑in.
  • Oversee difficult situations confidently.
  • Reason with information in response to questioning and present answers convincingly.
• Innovation and Initiative
  • Generate new ideas, processes and practices to make the company more efficient.
  • Continuously review processes and suggest potential improvements.
  • Maintain a sense of pace and urgency so that new initiatives do not stagnate.
• Teamwork
  • Actively build relationships.
  • Promote team decision‑making through participation.
  • Support and coach other team members.
  • Confront issues and resolve conflict within the team.

Performance Measures

• Operational Efficiency
  • On‑time delivery rate: Parts delivered to lineside on time and accurately.
  • Stock accuracy: stock levels match system‑guided figures minimizing lost stock value.
• Quality and Assurance
  • Audit compliance score: Results from internal/external quality or 5S audits.
  • Error/defect rate: Number of shortages per build or incorrect stock.
  • Monitor quality: Record reject parts and inform the team within a timeframe to receive replacement parts.
• Resources and Material Management
  • Parts availability rate: Instances of line stoppage due to missing components.
• Continuous Improvement
  • 5S adherence: Frequency and outcome of workplace organisation audits.
  • Issue resolution lead time: Time taken to resolve reported material issue.

Essential Skills for Role

• A full FLT licence for the movement of materials.
• Experience in audits such as 5S to drive continuous improvement.
• Knowledge of material‑based software such as Sage.
• High organisational skills.
• Quality focused to identify any part defects.

Equal Opportunities National Vehicle Distribution is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees in accordance with Irish and UK equality legislation. In Ireland and the UK, the logistics and transport sector has traditionally seen lower representation of women and minority groups. NVD actively encourages applications from all backgrounds to help us build a team that reflects the diverse communities we serve.