Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide high-level support to the Executive Team and manage complex schedules.
- Company: Join a leading organisation championing women's reproductive choice.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Why this job: Make a real impact while developing your professional skills in a dynamic setting.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills.
- Other info: Opportunity for career growth and to contribute to meaningful causes.
The predicted salary is between 36231 - 36231 £ per year.
NUPAS is recruiting for an Executive Assistant to provide high‑level professional and administrative support to the Executive Team. This role requires an exceptionally organised, practical and proactive individual who can manage competing priorities with discretion, efficiency and professionalism. The successful candidate will bring an enthusiastic and solutions‑focused approach, enabling seamless executive support, coordinating governance and operational activity, and maintaining robust administrative systems across the organisation.
In addition to supporting the Executive team, the role includes structured business and marketing administration responsibilities, including stakeholder communications and coordinated mail‑outs. It is essential that the postholder shares our commitment to patient‑centred care and the right to choose, demonstrating professionalism, integrity and alignment with our values in all aspects of their work.
Key Responsibilities
- Manage complex, dynamic diaries, prioritising competing demands and ensuring strategic alignment of time.
- Coordinate internal and external meetings, including preparation of agendas, briefing documents and minutes.
- Draft high‑quality correspondence, reports and presentations.
- Act as the first point of contact for executive‑level communications, screening and prioritising appropriately.
- Maintain confidential records and handle sensitive information with discretion.
- Track distribution metrics and maintain records of engagement activity.
- Support website content updates and internal communications distribution (where appropriate).
- Assist in organising promotional events, stakeholder engagement sessions or service launches.
- Provide structured administrative support across departments as required.
- Develop and maintain effective electronic filing and document control systems.
- Manage the archiving of patient records.
- Coordinate travel, events and stakeholder visits.
- Maintain organisational templates and standardised documentation.
- Identify inefficiencies in executive and administrative processes and propose improvements.
- Support implementation of digital tools to improve workflow and communication.
- Contribute to developing professional administrative standards across the organisation.
Qualifications
Essential
- Proven experience as an Executive Assistant or senior administrator supporting senior leadership (3+ years).
- Experience coordinating communications or structured mail-outs.
- Strong organisational and prioritisation skills.
- Excellent written communication skills.
- Professional discretion.
- Advanced Microsoft Office proficiency (Outlook, Word, PowerPoint, Excel).
- Ability to manage confidential and sensitive information.
- Understanding of GDPR principles relating to contact databases and communications.
Desirable
- Experience within healthcare, public sector or regulated environments.
- Experience supporting marketing or stakeholder engagement activity.
- Familiarity with email marketing platforms (e.g., Mailchimp).
- Experience supporting board governance processes.
Key Information
- Salary: £36,231 per year (Monday to Friday, 7.5 hours per day)
- Contract: Permanent
- Working pattern: Full‑time
- Reference number: E0169-26-0013
- Location: 5 Arthur Road, Edgbaston, Birmingham, B15 2UL
Executive Assistant in Birmingham employer: National Unplanned Pregnancy Advisory Service (NUPAS)
Contact Detail:
National Unplanned Pregnancy Advisory Service (NUPAS) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Birmingham
✨Tip Number 1
Get your networking game on! Reach out to people in your industry, especially those who work at NUPAS or similar organisations. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview like it’s a big presentation. Research the company, understand their values, and think about how your skills align with their mission. Show them you’re not just another candidate, but someone who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your experience and demonstrate your organisational skills, which are key for an Executive Assistant role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team.
We think you need these skills to ace Executive Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior leadership, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and the organisation. Mention your commitment to patient-centred care and how you can contribute to our values. Remember, we love a solutions-focused approach!
Showcase Your Communication Skills: Since excellent written communication is essential, make sure your application is clear and professional. Use proper formatting and check for any typos or errors. We appreciate attention to detail, so let your writing reflect that!
Apply Early!: Don’t wait until the last minute to submit your application. This advert may close early if we receive a lot of applications, so get your application in through our website as soon as you can. We can't wait to hear from you!
How to prepare for a job interview at National Unplanned Pregnancy Advisory Service (NUPAS)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing complex diaries and drafting high-quality correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your ability to maintain confidentiality and handle sensitive information, as this is crucial for the role.
✨Demonstrate Your Communication Prowess
Since excellent written communication skills are essential, prepare to discuss your experience in drafting reports, presentations, and correspondence. Bring along samples if possible, or be ready to talk about how you ensure clarity and professionalism in your communications, especially when dealing with executive-level stakeholders.
✨Align with Their Values
NUPAS is looking for someone who shares their commitment to patient-centred care and women's reproductive choice. Be prepared to discuss why these values resonate with you and how you can contribute to their mission. Showing that you align with their ethos will set you apart from other candidates.