At a Glance
- Tasks: Support the FM team with admin tasks and streamline operations for a smooth hospital experience.
- Company: Alexandra Hospital, committed to quality healthcare and efficient facilities management.
- Benefits: Competitive salary, professional development, and a chance to make a difference in healthcare.
- Other info: Great opportunity for growth in a supportive and collaborative environment.
- Why this job: Join a dynamic team and play a key role in enhancing hospital operations.
- Qualifications: Bachelor's degree and 3 years of relevant experience in facilities or business management.
The predicted salary is between 30000 - 40000 € per year.
Overview
Reporting to the FM HOD, you will provide administrative and office support to the FM team for the smooth-running of the Facilities Management operations in the hospital. You will propose and implement the administrative strategies, priorities and streamline work processes in compliance with prevailing hospital policies and audit requirements.
Job Responsibilities
- Oversees Administrative processes for FM department (procurement processing, filing, payments, billings, etc)
- Plan and lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes (Prepare data/KPIs, etc)
- Administrative liaison for IHAM system matters (accounts management, asset registry, etc) with MOHH representatives
- Assist FM HOD to organise meetings and briefings, providing administrative support.
- Organize office records, files, memorandums, etc. in an effective manner.
- Upkeep the FM department shared information folders and FM assets (minor/IT, etc)
- Quality check to incoming documents, e.g. Operation Maintenance Manuals and As-built Drawings received from Project team.
- Oversees the currency of master list of quality records, master document for SOPs, inventory, etc
- Participate and support in audits that the hospital subscribes to e.g. IT/DP & FM CSA, MOH Licensing and Inspection, MOH ESS, ISO45K audit, etc.
- Work closely with FM’s Contract Management Team for audit compliance needs.
Requirements
Qualification Required and Area of Discipline
Bachelor degree preferably in Facility Management, Engineering or Business Management.
Required Competencies and Capabilities (Skills, Experiences, Professional Licences, etc)
- Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.
- Good verbal and written communication skills
- Experience with contracts, financial, quality and facilities management principles.
- Possess good communication and written skills, problem-solving and critical thinking skills
- Proficient in office software
- Ability to multi-task and work under tight timelines
- Good analytical and organization skills
Senior Assistant Manager(9746) - Alexandra Hospital employer: National University Health System
At Alexandra Hospital, we pride ourselves on being an exceptional employer that fosters a collaborative and supportive work environment. Our commitment to employee growth is evident through continuous training opportunities and a culture that values innovation and teamwork. Located in a vibrant community, we offer competitive benefits and a chance to make a meaningful impact in healthcare, ensuring that our staff feel valued and empowered in their roles.
Contact Detail:
National University Health System Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Assistant Manager(9746) - Alexandra Hospital
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the hospital's values and recent projects. Tailor your responses to show how your experience aligns with their needs, especially in administrative processes and compliance. We want to see that you’re not just a fit, but the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in managing administrative tasks and your problem-solving skills, as these are key for the Senior Assistant Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that dream job!
We think you need these skills to ace Senior Assistant Manager(9746) - Alexandra Hospital
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Senior Assistant Manager role. Highlight your administrative experience and any relevant qualifications in Facility Management or Business Management to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the FM team at Alexandra Hospital. Share specific examples of how you've streamlined processes or improved operations in your previous roles.
Showcase Your Communication Skills:Since good communication is key for this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your written communication skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at National University Health System
✨Know Your Stuff
Make sure you understand the key responsibilities of the Senior Assistant Manager role. Familiarise yourself with facilities management principles, procurement processes, and the specific administrative tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare examples from your past work that highlight your relevant experience, especially in administrative roles within large organisations. Be ready to discuss how you've successfully managed multiple tasks, met deadlines, and contributed to compliance and audit processes. This will demonstrate your capability to handle the responsibilities of the role.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready about the FM team's operations or the hospital's goals. This shows that you're engaged and thinking critically about how you can contribute. For instance, you might ask about the current challenges the team faces or how they measure success in the role.
✨Dress the Part
Even if the workplace has a casual vibe, it's important to dress professionally for the interview. Aim for smart business attire that reflects your seriousness about the role. First impressions matter, and looking polished can set a positive tone for the conversation.
