At a Glance
- Tasks: Support the FM team with admin tasks and streamline operations for a smooth hospital experience.
- Company: Join a leading hospital committed to excellence in facilities management.
- Benefits: Competitive salary, career growth, and a supportive work environment.
- Other info: Dynamic role with opportunities to participate in audits and improve processes.
- Why this job: Make a real difference in healthcare by ensuring efficient facilities management.
- Qualifications: Bachelor's degree and 3 years of relevant experience in a large organisation.
The predicted salary is between 30000 - 36000 £ per year.
Reporting to the FM HOD, you will provide administrative and office support to the FM team for the smooth-running of the Facilities Management operations in the hospital. You will propose and implement the administrative strategies, priorities and streamline work processes in compliance with prevailing hospital policies and audit requirements.
Job Responsibilities:
- Oversees Administrative processes for FM department (procurement processing, filing, payments, billings, etc).
- Plan and lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes (Prepare data/KPIs, etc).
- Administrative liaison for IHAM system matters (accounts management, asset registry, etc) with MOHH representatives.
- Assist FM HOD to organise meetings and briefings, providing administrative support.
- Organize office records, files, memorandums, etc. in an effective manner.
- Upkeep the FM department shared information folders and FM assets (minor/IT, etc).
- Quality check to incoming documents, e.g. Operation Maintenance Manuals and As-built Drawings received from Project team.
- Oversees the currency of master list of quality records, master document for SOPs, inventory, etc.
- Participate and support in audits that the hospital subscribes to e.g. IT/DP & FM CSA, MOH Licensing and Inspection, MOH ESS, ISO45K audit, etc.
- Work closely with FM’s Contract Management Team for audit compliance needs.
Requirements:
Qualification Required and Area of Discipline: Bachelor degree preferably in Facility Management, Engineering or Business Management.
Required Competencies and Capabilities (Skills, Experiences, Professional Licences, etc):
- Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.
- Good verbal and written communication skills.
- Experience with contracts, financial, quality and facilities management principles.
- Possess good communication and written skills, problem-solving and critical thinking skills.
- Proficient in office software.
- Ability to multi-task and work under tight timelines.
- Good analytical and organization skills.
Senior Assistant Manager(9746) - Alexandra Hospital in London employer: National University Health System
The National University Health System is an exceptional employer, offering a collaborative work culture that values autonomy and professional growth. Located in Newcastle upon Tyne, employees benefit from comprehensive training in advanced treatment methods, ensuring they stay at the forefront of podiatric care. With a focus on high-risk foot care and wound therapy, this role provides meaningful opportunities to make a significant impact on patient health while working alongside a dedicated multidisciplinary team.
Contact Details:
National University Health System Recruitment Team
