At a Glance
- Tasks: Support the Facilities Management team with administrative tasks and streamline operations.
- Company: Join a leading hospital committed to excellence in facilities management.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Opportunity to participate in audits and enhance compliance knowledge.
- Why this job: Make a difference in hospital operations while developing your skills in a dynamic setting.
- Qualifications: Bachelor's degree and 3 years of relevant experience in facilities or business management.
The predicted salary is between 30000 - 40000 € per year.
Reporting to the FM HOD, you will provide administrative and office support to the FM team for the smooth-running of the Facilities Management operations in the hospital. You will propose and implement the administrative strategies, priorities and streamline work processes in compliance with prevailing hospital policies and audit requirements.
Job Responsibilities:
- Oversees Administrative processes for FM department (procurement processing, filing, payments, billings, etc).
- Plan and Lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes (Prepare data/KPIs, etc).
- Administrative liaison for IHAM system matters (accounts management, asset registry, etc) with MOHH representatives.
- Assist FM HOD to organise meetings and briefings, providing administrative support.
- Organize office records, files, memorandums, etc. in an effective manner.
- Upkeep the FM department shared information folders and FM assets (minor/ IT, etc).
- Quality check to incoming documents, e.g. Operation Maintenance Manuals and As-built Drawings received from Project team.
- Oversees the currency of master list of quality records, master document for SOPs, inventory, etc.
- Participate and support in audits that the hospital subscribes to e.g. IT/DP & FM CSA, MOH Licensing and Inspection, MOH ESS, ISO45K audit, etc.
- Work closely with FM’s Contract Management Team for audit compliance needs.
Requirements:
- Bachelor degree preferably in Facility Management, Engineering or Business Management.
- Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.
- Good verbal and written communication skills.
- Experience with contracts, financial, quality and facilities management principles.
- Possess good communication and written skills, problem-solving and critical thinking skills.
- Proficient in office software.
- Ability to multi-task and work under tight timelines.
- Good analytical and organization skills.
Facilities Admin Lead — Hospital Operations & Compliance in London employer: National University Health System
As a Facilities Admin Lead in our hospital operations, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. Our commitment to compliance and quality assurance ensures that you will play a vital role in enhancing healthcare services while enjoying comprehensive benefits and a collaborative culture that values your contributions. Join us in making a meaningful impact in the community while advancing your career in a reputable institution.
Contact Detail:
National University Health System Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Admin Lead — Hospital Operations & Compliance in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the hospital's operations and compliance standards. Show them you’re not just another candidate; you’re someone who understands their specific needs and can hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administrative processes and compliance. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Admin Lead — Hospital Operations & Compliance in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your administrative experience and any relevant qualifications that align with the Facilities Admin Lead role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this position. Share specific examples of how you've successfully managed administrative processes in the past, especially in a healthcare or facilities management context.
Showcase Your Communication Skills:Since good verbal and written communication is key for this role, ensure your application is clear and concise. Avoid jargon and keep it professional yet approachable—just like we do at StudySmarter!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at National University Health System
✨Know Your Stuff
Make sure you understand the key responsibilities of the Facilities Admin Lead role. Familiarise yourself with administrative processes in facilities management, procurement, and compliance requirements. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your skills in managing administrative tasks, especially in a hospital or large organisation setting. Highlight your experience with audits, contract management, and any relevant software tools you've used.
✨Ask Smart Questions
At the end of the interview, don’t shy away from asking insightful questions about the FM team’s current challenges or upcoming projects. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values.
✨Practice Makes Perfect
Conduct mock interviews with a friend or use online resources to practice common interview questions related to facilities management and compliance. This will help you articulate your thoughts clearly and reduce any pre-interview jitters.
