At a Glance
- Tasks: Support the Facilities Management team with admin tasks and streamline operations in a hospital setting.
- Company: Join a leading hospital committed to excellence in facilities management.
- Benefits: Competitive salary, health benefits, and opportunities for professional growth.
- Other info: Dynamic role with a focus on teamwork and career advancement.
- Why this job: Make a difference in healthcare by ensuring smooth operations and compliance.
- Qualifications: Bachelor's degree in Facility Management, Engineering, or Business Management required.
The predicted salary is between 30000 - 40000 £ per year.
Reporting to the FM HOD, you will provide administrative and office support to the FM team for the smooth-running of the Facilities Management operations in the hospital. You will propose and implement the administrative strategies, priorities and streamline work processes in compliance with prevailing hospital policies and audit requirements.
Job Responsibilities:
- Oversees Administrative processes for FM department (procurement processing, filing, payments, billings, etc).
- Plan and Lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes (Prepare data/KPIs, etc).
- Administrative liaison for IHAM system matters (accounts management, asset registry, etc) with MOHH representatives.
- Assist FM HOD to organise meetings and briefings, providing administrative support.
- Organize office records, files, memorandums, etc. in an effective manner.
- Upkeep the FM department shared information folders and FM assets (minor/ IT, etc).
- Quality check to incoming documents, e.g. Operation Maintenance Manuals and As-built Drawings received from Project team.
- Oversees the currency of master list of quality records, master document for SOPs, inventory, etc.
- Participate and support in audits that the hospital subscribes to e.g. IT/DP & FM CSA, MOH Licensing and Inspection, MOH ESS, ISO45K audit, etc.
- Work closely with FM’s Contract Management Team for audit compliance needs.
Requirements:
- Bachelor degree preferably in Facility Management, Engineering or Business Management.
- Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.
- Good verbal and written communication skills.
- Experience with contracts, financial, quality and facilities management principles.
- Possess good communication and written skills, problem-solving and critical thinking skills.
- Proficient in office software.
- Ability to multi-task and work under tight timelines.
- Good analytical and organization skills.
Facilities Admin Lead — Hospital Operations & Compliance employer: National University Health System
As a Facilities Admin Lead in our hospital operations, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. Our commitment to compliance and quality assurance ensures that you will play a vital role in enhancing healthcare services while enjoying comprehensive benefits and a collaborative culture that values your contributions. Join us in making a meaningful impact in the community while advancing your career in a reputable institution.
Contact Details:
National University Health System Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Admin Lead — Hospital Operations & Compliance
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the hospital's operations and compliance standards. Show them you’re not just another candidate; you’re someone who understands their specific needs and can hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administrative processes and compliance. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Admin Lead — Hospital Operations & Compliance
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience in facilities management and any relevant qualifications to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background aligns with our needs. Keep it concise but impactful, and don’t forget to mention your problem-solving skills!
Showcase Your Communication Skills:Since good communication is key for this role, make sure your written application is clear and free of errors. We want to see your ability to convey information effectively, so take your time to proofread everything before hitting send.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at National University Health System
✨Know Your Stuff
Make sure you understand the key responsibilities of the Facilities Admin Lead role. Familiarise yourself with administrative processes in facilities management, procurement, and compliance. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your skills in administration, problem-solving, and compliance. Think about times when you successfully managed multiple tasks or improved a process. This will help you stand out as a candidate who can bring real value to the team.
✨Ask Smart Questions
Come prepared with insightful questions about the FM department's current challenges or upcoming projects. This shows your genuine interest in the role and helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
✨Be Organised
Since this role involves a lot of administrative duties, demonstrate your organisational skills during the interview. Bring a neat folder with copies of your CV, references, and any relevant documents. This not only makes a good impression but also reflects your ability to manage information effectively.
