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- Tasks: Support the Finance team by processing invoices and managing supplier payments efficiently.
- Company: Join the National Space Centre, a hub of innovation and exploration.
- Benefits: Part-time hours with a competitive salary and valuable experience in finance.
- Why this job: Be part of a dynamic team contributing to exciting projects in the space sector.
- Qualifications: Experience in accounts payable and strong organisational skills are essential.
- Other info: Opportunity for professional growth and training in a collaborative environment.
The predicted salary is between 1000 - 1500 £ per month.
The National Space Centre is looking to hire an Accounts Payable Assistant to provide administrative and financial support to the Finance team and the wider organisation ensuring that invoices are processed in an efficient, effective and accurate manner and that suppliers are paid within agreed contractual terms. Part-Time: 20 hours per week. Please note this is a fixed-term contract for 3 months. Salary: 13714 actual (24000 FTE). Closing date for applications is 9am Thursday 4th December. Interviews for shortlisted candidates will be held on the week commencing 8th December at The National Space Centre.
Key Responsibilities
- Day-to-day responsibility for the processing of purchase invoices ensuring that invoices are checked and any discrepancies are dealt with.
- Ensuring the efficient management of the processing of purchase invoices from approved requisition through to the goods receipt of purchase orders and the effective matching of purchase orders to invoices.
- Monitoring of the accounts payable inbox and dealing with any enquiries relating to invoices/payments and liaising with relevant departments and suppliers to ensure queries are dealt with in a professional and timely manner.
- Moving emails with purchase invoices through the AP automation mailboxes into the finance system Iplicit.
- Liaise with department administrators/head to ensure authorisation of requisitions matching POs and ensuring GRNs are completed in a timely manner to meet weekly pay runs/month end deadlines.
- Support the weekly BACs payment runs ensuring completed invoices are posted to the finance system.
- Reconciliation of supplier statements and the investigation of outstanding balances or discrepancies.
- Assist with month end close activities to include reconciliations and accruals.
- Set up and amendment of new supplier accounts in accordance with finance policies.
- Provide cash flow information to the wider finance team.
- Assist with year-end audit preparation by providing documentation and explanations as required.
- Undertake project work as required by the Finance Business Partner or the Finance Director.
- Identify and recommend improvements to the accounts payable processes and collaborate with the team/external system consultants to enhance efficiencies.
- Undertake in-house and external training as necessary.
- Other reasonable tasks as may be designated.
Person Specification
- Proficient in the use of MS Excel and cloud based accounting software (Iplicit Quickbooks SAGE).
- Organisational skills.
- Able to establish effective working relationships with internal and external stakeholders.
- Willing to work flexibly and co-operatively and to contribute to positive team working.
Knowledge / Skills / Qualifications
- Proven experience as an accounts payable assistant or similar role.
- Strong analytical and problem-solving skills.
- Ability to prioritise and manage multiple tasks.
- Effective communication and interpersonal skills.
- Possess excellent planning, organisational and deadline time keeping skills.
Workplace
The National Space Centre offices in Leicester. A Disclosure and Barring Service is required for this role. Information about the Disclosure service can be found at the Directgov website.
Key Skills
- Business Account Payable
- Data Entry
- Customer Service
- GAAP
- QuickBooks
- Office supply
- General Ledger Accounting
- Finance Accounting
- Excel
- ACH Reporting
- Financial statement
- ADP
Employment Type: Part-Time
Department / Functional Area: Finance
Accounts Payable Assistant in Leicester employer: National Space Centre
Contact Detail:
National Space Centre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant in Leicester
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who might know about opportunities at The National Space Centre. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of accounts payable processes and the software mentioned in the job description. We want you to impress them with your expertise and confidence!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or resolved discrepancies in past roles. This will demonstrate that you're the perfect fit for their team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Accounts Payable Assistant in Leicester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in accounts payable and any relevant software skills, like MS Excel or Iplicit. We want to see how your background fits with the role, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the Accounts Payable Assistant position at The National Space Centre. Share specific examples of how you've tackled similar tasks in the past.
Be Clear and Concise: When filling out your application, keep your language straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key skills and experiences stand out!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at National Space Centre
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes and financial terminology. Be ready to discuss how you've handled invoices, reconciliations, and any discrepancies in the past. This will show that you understand the role and can hit the ground running.
✨Excel Skills Are Key
Since proficiency in MS Excel is crucial for this position, make sure you can demonstrate your skills. Prepare to talk about specific functions or formulas you've used in previous roles, and if possible, bring examples of reports or analyses you've created.
✨Communication is Everything
You'll need to liaise with various departments and suppliers, so be prepared to showcase your communication skills. Think of examples where you've resolved issues or improved processes through effective communication. This will highlight your ability to work collaboratively.
✨Show Your Organisational Skills
The job requires managing multiple tasks and deadlines, so come prepared with examples of how you've successfully prioritised and organised your workload in the past. Discuss any tools or methods you use to stay organised, as this will demonstrate your fit for the role.
