At a Glance
- Tasks: Support the team with admin tasks and provide a warm welcome to visitors.
- Company: Join a caring organisation dedicated to supporting children and young people.
- Benefits: Flexible hours, valuable experience, and a chance to make a difference.
- Why this job: Be the friendly face that helps children feel safe and supported.
- Qualifications: Strong communication skills and a willingness to learn.
- Other info: Opportunity to grow in a supportive environment while making an impact.
The predicted salary is between 13 - 16 £ per hour.
Main duties and responsibilities include working alongside the Senior Administrator to provide efficient and effective administrative support to the Partnerships Service Manager, Team Manager and Practitioners, within NSPCC Procedures and Core Standards. This may include providing administrative support to other teams on a virtual basis. Some travel may also be required.
Providing an efficient and effective reception service, which includes acting as the first point of contact for children and young people visiting the centre, looking after them before appointments, accompanying them to meeting rooms, and supervising them on their return to reception.
Administrative Support:
- Audio/copy type letters, memos, case records, and other documents.
- Utilise the NSPCC Children's Information Database to enter referral details and process information/update database as appropriate.
- Deal with incoming/outgoing mail/emails, including opening and distributing mail/emails, responding to basic enquiries, and cross-referencing correspondence received to individual case files.
- Undertake routine administrative tasks such as photocopying, faxing, shredding and filing.
- Organise and minute meetings/events, including co-ordinating dates, booking venues, and organising refreshments.
- Maintain diaries for the team, including making appointments on their behalf.
- Troubleshoot minor computer problems for the team, taking advice from Information Services department as necessary.
Reception / Switchboard:
- Answer calls, take messages or direct calls.
- Pass on answering machine messages.
- Receive clients and visitors to the office, including children and young people, and direct them or inform colleagues of their arrival as appropriate.
- Ensure that appropriate security measures such as signing in and out and wearing visitor passes are followed.
- Ensure that all callers and visitors are dealt with sensitively, courteously and efficiently.
- Ensure that areas where visitors are received are kept tidy at all times.
Any other job-related duties as assigned:
A flexible approach to work is essential. The post holder may be required to adapt the above duties as necessary.
Part Time Administrator in London employer: National Society for the Prevention of Cruelty to Children
Contact Detail:
National Society for the Prevention of Cruelty to Children Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at NSPCC or similar organisations. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio of your past work or examples of how you've managed tasks efficiently. This will demonstrate your capability to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Part Time Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Part Time Administrator role. We want to see how your skills align with the duties mentioned in the job description, so don’t hold back!
Showcase Your Communication Skills: Since you'll be the first point of contact for children and young people, it’s crucial to demonstrate your communication skills. Use clear and friendly language in your application to reflect how you would interact with visitors.
Highlight Your Organisational Skills: This role involves a lot of administrative tasks, so make sure to mention any experience you have with organising meetings, managing diaries, or handling correspondence. We love seeing candidates who can keep things running smoothly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at National Society for the Prevention of Cruelty to Children
✨Know Your NSPCC Procedures
Familiarise yourself with the NSPCC's procedures and core standards. This will not only show your commitment to their values but also help you answer questions related to their practices during the interview.
✨Showcase Your Administrative Skills
Prepare examples of your previous administrative experience, especially tasks like managing diaries, handling correspondence, or organising meetings. Be ready to discuss how you efficiently handled these responsibilities in past roles.
✨Demonstrate Your People Skills
As you'll be the first point of contact for children and young people, it's crucial to convey your ability to interact sensitively and courteously. Think of scenarios where you've successfully managed difficult situations or provided excellent customer service.
✨Be Ready for Flexibility
The job requires a flexible approach, so be prepared to discuss how you've adapted to changing circumstances in previous roles. Share specific examples that highlight your ability to take on varied tasks and support different teams.
