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- Tasks: Support UKTL's leadership team by managing diaries, coordinating meetings, and preparing impactful presentations.
- Company: Join a dynamic team focused on strategic excellence and operational success.
- Benefits: Flexible working options, great work-life balance, and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Experience in executive support, strong organisational skills, and excellent communication abilities.
- Other info: Hybrid role with potential for part-time or flexible working arrangements.
The predicted salary is between 36000 - 60000 £ per year.
Be the Strategic Force Behind UKTL’s Leadership Team
Are you ready to take your executive support skills to the next level? As Executive Assistant to the UKTL leadership team, you’ll be at the heart of strategic coordination and operational excellence. This is more than just diary management — it’s your opportunity to shape how our senior leaders deliver impact across teams and projects.
What You’ll Be Doing
- Own the calendar: Manage diaries and prioritise engagements, ensuring meetings and events reflect a holistic view of leadership commitments.
- Lead coordination: Organise meetings, briefings, and events with internal and external stakeholders.
- Create impact: Prepare presentations and business documentation that drive decisions.
- Streamline operations: Oversee administrative systems, ensuring accuracy and compliance.
- Collaborate cross-functionally: Liaise with Talent Acquisition, Training, and other support teams.
- Drive improvements: Lead or support initiatives that enhance how we work.
- Support strategic alignment: Work closely with the MD’s office to ensure meetings and events are strategically coordinated.
- Capture the details: Attend meetings and produce clear, actionable notes.
- Travel coordination: Plan and book UK and international travel arrangements and associated logistics.
Successful applicants must be able to commute to the office in Solihull, Birmingham or Teddington, London with the possibility of hybrid working. We strive to offer a great work-life balance — if you are looking for full time, part time or flexible options, we will try to make this work where business allows. This will be dependent on the kind of role you do and part of the business you work in.
What You’ll Bring
- You’re someone who thrives in a fast-paced environment and knows how to keep things moving.
- You’re proactive, detail-oriented, and confident working with senior stakeholders.
- Proven experience in executive support, including diary and inbox management for multiple stakeholders.
- Strong organisational skills and the ability to prioritise effectively.
- Excellent communication and interpersonal skills.
- Experience managing UK and international travel logistics.
- Confidence working independently and collaboratively across teams.
- Familiarity with SharePoint and Microsoft packages.
- A passion for continuous improvement and operational excellence.
Please note: Applications will be reviewed, and interviews conducted throughout the duration of this advert; therefore we may at any time bring the closing date forward. We encourage all interested applicants to apply as soon as practical. We actively recruit citizens of all backgrounds, but the nature of our work in this specific area means that nationality, residency and security requirements are more tightly defined than others. To work in this role, you will need to have an SC clearance with no restrictions, or you must have the ability to obtain an SC clearance.
Executive Assistant UKTL in Glasgow employer: National Physical Laboratory
Contact Detail:
National Physical Laboratory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant UKTL in Glasgow
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UKTL on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the leadership team. Knowing their backgrounds and recent projects will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the UKTL team.
We think you need these skills to ace Executive Assistant UKTL in Glasgow
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your executive support experience in your application. We want to see how you've managed diaries and inboxes for multiple stakeholders, so don’t hold back on those details!
Tailor Your Application: Take a moment to customise your CV and cover letter for this role. Use the job description as a guide and align your experiences with what we’re looking for. It shows us you’re genuinely interested!
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, so make sure your points are easy to read and get straight to the point. No need for fluff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it’s super easy to do!
How to prepare for a job interview at National Physical Laboratory
✨Master the Calendar Game
As an Executive Assistant, managing diaries is key. Before your interview, practice discussing how you prioritise engagements and ensure that meetings align with leadership commitments. Be ready to share specific examples of how you've optimised schedules in the past.
✨Show Off Your Coordination Skills
This role involves a lot of coordination with various stakeholders. Prepare to talk about your experience organising meetings and events. Think of a time when you successfully brought together different teams or managed a complex event — this will showcase your ability to lead coordination efforts.
✨Prepare Impactful Presentations
You'll need to create presentations and business documentation that drive decisions. Brush up on your presentation skills and be ready to discuss how you approach creating impactful content. Consider bringing a sample of your work to demonstrate your capabilities.
✨Emphasise Your Detail Orientation
Attention to detail is crucial for this position. During the interview, highlight your organisational skills and how you ensure accuracy in administrative tasks. Share examples of how you've streamlined operations or improved processes in previous roles to illustrate your commitment to operational excellence.
