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For Companies At a Glance
- Tasks: Lead daily admin operations and support financial activities in a dynamic team.
- Company: Join Tuboscope, a leading energy services provider, known for its commitment to safety and efficiency.
- Benefits: Enjoy competitive pay, professional growth opportunities, and a supportive work culture.
- Why this job: Be part of a global family shaping the future of the energy industry with diverse perspectives.
- Qualifications: Experience in admin, finance, and ERP systems is essential; strong organisational skills are a must.
- Other info: This role offers a chance to make a real impact in a high-performing environment.
The predicted salary is between 36000 - 60000 £ per year.
NOV Tuboscope is seeking an experienced and proactive Administration Manager to join our Aberdeen team. This pivotal role ensures the smooth running of our administrative operations, supporting financial activities and coordinating functions across departments. The successful candidate will contribute significantly to maintaining an efficient, compliant, and high-performing site. This role is ideal for someone with a strong background in administrative leadership, financial support, and vendor/facility oversight, particularly within ERP-driven environments.
Tuboscope, a division of NOV (National Oilwell Varco), provides world-class inspection, coating, and related services for the energy industry. Our Aberdeen site supports key operations throughout the UK and Europe. We pride ourselves on maintaining a safe, efficient, and high-performing workplace.
What We Offer
- Competitive salary and comprehensive benefits package
- Opportunities for professional development and career progression
- A supportive and inclusive work environment
- The chance to work with a global leader in the energy services sector
Key Responsibilities
- Manage all daily administrative operations to maintain a safe, organised, and efficient office environment
- Provide executive-level support to the Country Manager and leadership team, including diary management, reporting, and meeting coordination
- Accurately create and process customer invoices using the company ERP system
- Raise and reconcile purchase orders; ensure prompt and accurate processing of vendor invoices
- Assist in monthly financial close processes and support budgeting and forecasting with reliable site-level data
- Oversee vendor relationships, including onboarding, contract oversight, service levels, and resolving issues
- Manage facilities and office services, ensuring continuity of operations and cost-efficiency
- Ensure site compliance with corporate administrative policies and assist with audits and documentation upkeep
- Coordinate travel, accommodation, and expense processing for staff and visitors
- Lead internal communication efforts and team engagement initiatives
- Identify and implement continuous improvement opportunities across administrative processes
Qualifications & Skills
- Experience with administrative, financial, and procurement workflows
- Proficient in ERP systems (e.g., JDE, SAP) for invoicing, purchasing, and financial reporting
- Knowledge of Microsoft Office, especially Excel, Word, and Outlook
- Excellent organisational, communication, and multitasking skills
- Professional, discreet, and effective in both independent and team settings
Desirable Qualifications
- Experience in a senior administrative or office management position
- Demonstrated experience in vendor and facilities management
- Exposure to financial reviews, month-end closing, and forecasting
Soft Skills
- Strong interpersonal and problem-solving abilities
- Proactive and results-oriented mindset
- Ability to handle sensitive information with discretion
Why Join Us
Join our Global Family: At NOV, we are a global family committed to creating a diverse and inclusive workplace where everyone feels respected, valued, and heard. We believe that our differences make us stronger, and we are dedicated to fostering an environment where every team member can thrive. Come be a part of our journey and help us shape the future of the energy industry. Apply today to join our team and play a key role in the continued success of NOV Tuboscope.
Administration Manager employer: National Oilwell Varco
Contact Detail:
National Oilwell Varco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Manager
✨Tip Number 1
Familiarise yourself with ERP systems like JDE or SAP, as these are crucial for the role. Consider taking a short online course or tutorial to boost your confidence and demonstrate your commitment to mastering these tools.
✨Tip Number 2
Network with professionals in the energy sector, especially those who work in administrative roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could help you land the job.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've improved administrative processes in previous roles. Be ready to discuss these during interviews to highlight your proactive approach and problem-solving abilities.
✨Tip Number 4
Research NOV Tuboscope and its operations thoroughly. Understanding their values and recent developments will allow you to tailor your conversations and show genuine interest in contributing to their success.
We think you need these skills to ace Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative leadership, financial support, and vendor management. Use specific examples that demonstrate your proficiency with ERP systems and your ability to manage office operations effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your proactive approach and how your skills align with the responsibilities outlined in the job description. Be sure to express your enthusiasm for contributing to NOV Tuboscope's success.
Highlight Relevant Skills: In your application, emphasise your organisational, communication, and multitasking skills. Provide examples of how you've successfully managed administrative operations or improved processes in previous roles, particularly in ERP-driven environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Administration Manager role.
How to prepare for a job interview at National Oilwell Varco
✨Showcase Your Administrative Expertise
Be prepared to discuss your previous experience in administrative roles, particularly focusing on how you've managed operations and supported financial activities. Highlight specific examples where you improved efficiency or resolved issues.
✨Demonstrate ERP Proficiency
Since the role requires proficiency in ERP systems, be ready to talk about your experience with these platforms. Discuss how you've used them for invoicing, purchasing, and financial reporting, and be specific about the systems you've worked with.
✨Emphasise Communication Skills
As an Administration Manager, you'll need excellent communication skills. Prepare to give examples of how you've effectively communicated with teams, managed vendor relationships, and coordinated meetings. This will show your ability to lead internal communication efforts.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Think of scenarios where you've had to make quick decisions or manage conflicts, and be ready to explain your thought process and outcomes.
