Finance Manager

Are you a dynamic and skilled finance professional looking for your next opportunity?

Principle Accountabilities/Main Functions

• Cash Management / Banking

• Full responsibility for the management of the cashflow and forecasting.
• Manage payment plans.
• Authorise all payments that debit the current/savings accounts.
• Full responsibility for management of the credit cards; ordering new cards, cancelling, sending out credit card statements to clinical resource, ensuring authorised by the relevant department and processed onto Sage and ensuring VAT is analysed accurately.
• Manage the level of unfunded debt, liaise with the invoice discounting provider on how to keep to a minimum, and ensure the monthly reconciliation with the invoice discounting provider is completed by deadlines.
• Manage the annual discounting provider audit.
• Assist in the preparation and submission of the HMRC Quarterly VAT Return.

• Responsible for the management of £7m sales ledger debt, using the most relevant debt recovery tactics/strategies.
• Management of the high-profile clients and key escalation points for queries across all customers.
• Ensure the debt collection forecast is carried out and reported on a weekly basis to FD, reporting status of outstanding debt and forecasting the impact on cash liquidity.
• Responsible for closing off the Sales Ledger by the 15th of the following month, ensuring all relevant transactions have been completed and customer accounts are reconciled. Report to FD if any issues and reasons should there be a delay in closing off by the given deadline.
• Responsible for the management, maintenance and administration of credit limits, new accounts and existing.
• Generating outstanding debt reports for the department to allow the team to be familiar with what needs to be prioritised and targeted.
• Intercompany transactions/recharges.

• Full responsibility for the monitoring and management of Purchase Ledger, £3m processing of invoices, ensure correct nominal coding to ensure costs correlate to budgets and management accounts.
• Manage the financial relationship with external suppliers, and prioritise supplier payments and schedule within the cashflow.
• Analyse the gross profit on the deployment of the Consultants. Ensure that margin levels are monitored and reported back to FD.
• Process employee expenses eg Mileage ensuring the HMRC guidelines are adhered to. Expenses need to be authorised by the relevant Departmental Budget Holder and processed by purchase ledger close off date of 15th of the following month.
• Managing the company credit card system & processes. This is to ensure all coding are posted in the correct month, and all transactions are coded to the correct nominal accounts.
• Full responsibility for management of the credit cards; ordering new cards, cancelling, sending out credit card statements to clinical resource, ensuring authorised by the relevant department and processed onto Sage and ensuring VAT is analysed accurately.

• Assist on the administration of monthly Payroll collation for the outsourced payroll team.

• Manage and lead continuous development of the team, setting SMART objectives, appraisals, workflows which support the efficient running of the Finance Department on a frequent basis.
• Leading the development of the Finance Team and completing quarterly performance reviews.

• Managing the accounting system to ensure consistency, accurate entry, and accurate reporting, ensuring that all financial data is held in a confidential, organised manner and held for the appropriate time period recommended by external financial bodies.
• Regular review of processes and look to improve and streamline.
• Managing the delegation of work from the mailboxes.
• All company Insurance & utility renewals.
• Assist other departments for reporting / setting up new processes.
• Assisting with the ISO 9001 & 45001 certifications on behalf of the finance team.

Preferred Qualifications / Experience:

• Experience in a managerial or supervisory role.
• AAT part or full qualification and excel reporting and all Microsoft Packages.
• Knowledge of Sage 50 or 200, payroll administration experience.