At a Glance
- Tasks: Administer SharePoint Online, manage user access, and support records management.
- Company: Join Tate, one of the world's leading galleries, in a dynamic tech role.
- Benefits: Gain unique cultural insights and professional growth in a creative environment.
- Other info: Champion diversity and inclusion in everything you do at work.
- Why this job: Shape digital records management while collaborating with diverse teams.
- Qualifications: Experience in SharePoint Online and Microsoft 365 administration required.
The predicted salary is between 37800 - 46200 £ per year.
About the role
The role works closely with the business, Technology and Records Management colleagues to ensure compliant, efficient, and sustainable workspace and information management practices, including system administration, storage management, site provisioning, records lifecycle control, and migration activities into T-REC (the new Tate Electronic Document and Records Management System).
The postholder will play a key role in embedding governance, supporting users, delivering efficiencies and continuously improving the Share Point and wider M365 system in conjunction with our third party software provider, Avepoint.
This is a very exciting time to join Tate. We have recently completed the organisational rollout of Share Point Online with Ave Point Opus records lifecycle.
About your team
The Technology Team work to ensure that systems and solutions that are in use at Tate are available and maintained for use across all Tate locations.
What you will gain
- A unique cultural context: The opportunity to shape and manage a modern Share Point Online deployment within one of the world’s leading galleries, supporting teams that bring creativity, research and public engagement to life.
- Professional growth: Exposure to a complex, enterprise-scale Microsoft 365 environment, with opportunities to deepen your expertise in Share Point Online, governance, information architecture and digital workplace strategy, and of Ave Point software.
- Cross-functional collaboration: The chance to work closely with curatorial, operational, digital and corporate teams, gaining insight into diverse business needs and translating them into practical, user-focused solutions.
- Innovation and influence: A platform to introduce best practices, drive continuous improvement and help shape Tate’s evolving digital records management agenda.
What you will do (Main Duties and Responsibilities)
- Adopt primary responsibility for administering Share Point Online environments at Tate, in particular the new Tate Records system based on Share Point and Ave Point software to ensure the system is stable, secure, and sustainable, and maintaining technical documentation.
- Administer user access and permissions in collaboration with Technology teams, maintaining compliance with organisational policies and best practice, and supporting with process improvement where appropriate.
- Provide second-line support and guidance to users across all Tate sites, promoting effective and consistent use of Share Point and contributing to business champion/superuser meetings as required.
- Oversee storage management, monitoring usage and implementing optimisation and lifecycle controls in conjunction with Technology and Records Management.
- Support the Records Manager with the maintenance and development of the Tate Share Point information architecture, ensuring information is structured, discoverable, and aligned to Tate’s record keeping requirements.
- Manage the provisioning of new Share Point sites and libraries within a modern Share Point architecture, ensuring capture of core metadata, retention, and security classification by design and developing provisioning processes in collaboration with relevant stakeholders.
- Become the Product Specialist for Ave Point Opus and Cloud Governance, supporting the Records Manager with the development of Tate’s information and records retention policies and provisioning and lifecycle services, and supporting with change management activities.
- Lead and support post-migration activities, including Phase 2 shared drive migrations and the consolidation and remediation of existing and/or legacy Share Point environments into T-Rec.
- Embed and support governance practices, providing industry insights and feedback to Tate Share Point governance forums and developing governance documentation, standards and policies.
- Collaborate with Technology teams, Records Management colleagues, managed service providers and external consultants to continuously improve and champion Tate’s Share Point environment and wider M365 suite, leveraging software capabilities to streamline processes, ensure consistency, reduce manual interventions and improve the end user experience.
- Collaborate with the Records Manager to implement and update record management policies and procedures as needed.
- Champion principles of diversity and inclusion, and the ability to apply and promote these in everything you do at work.
- What you will bring to the team
- Strong practical experience of administering Share Point Online and Microsoft 365 in a complex organisation, including site management, permissions, configuration, governance and user support.
- Good understanding of information management, records management or data governance principles, with the ability to apply them to digital workspaces in a pragmatic and user-focused way.
- Experience of supporting on delivering data, document or shared drive migrations, including planning, remediation, stakeholder engagement and post-migration support.
- Ability to translate business requirements into clear, sustainable Share Point solutions, balancing user needs with security, compliance, records lifecycle and long-term maintainability.
- Confident communicator with excellent written and verbal skills, able to provide guidance, documentation and training to colleagues with varying levels of technical knowledge.
- Experience of working collaboratively with Technology teams, records or information management colleagues, suppliers and stakeholders to improve services and resolve issues.
- A structured and analytical approach to problem solving.
National Museum Directors' Council, National Museums Liverpool, World Museum, William Brown Street, Liverpool, L3 8EN
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SharePoint Specialist/Manager in London employer: National Museums
As a Building Services Engineer with our client-side Estates team, you will thrive in a dynamic and rewarding environment dedicated to preserving one of the world's finest art collections. Our collaborative work culture fosters innovation and professional growth, offering you the chance to manage complex projects that directly impact the visitor experience and sustainability goals. Located in Liverpool, you will enjoy the unique advantage of working within nationally significant gallery buildings, contributing to the care and conservation of invaluable art while developing your expertise in a supportive setting.
StudySmarter Expert Advice🤫
We think this is how you could land SharePoint Specialist/Manager in London
✨Join the IT Consultancy Buzz
Get involved in local or virtual IT consultancy meetups and forums. This is where we can rub shoulders with industry professionals, get insights into what National Museums values, and even spot unadvertised opportunities. Don't miss out on these chances to make a name for ourselves in the IT world!
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Create a personal project or case study relevant to the challenges National Museums might face. Use platforms like GitHub or Medium to share your findings. This not only demonstrates our consulting skills but shows a proactive attitude, making us stand out from the crowd when applying for that full-time gig.
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Follow and engage with the relevant thought leaders and influencers in IT consultancy on LinkedIn. Share insightful content and join discussions to gain visibility. A well-placed comment or shared article could catch the attention of someone at National Museums!
✨Direct Apply to National Museums
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We think you need these skills to ace SharePoint Specialist/Manager in London
Some tips for your application 🫡
Showcase Your Problem-Solving Skills:In IT consulting, it's all about problem-solving, so make sure your CV highlights your analytical skills and any relevant projects you've tackled. Mention specific technologies or methodologies you've used to resolve issues or improve processes; this shows you can think critically and deliver results, which is vital for us at National Museums.
Highlight Relevant Certifications:Certifications like ITIL, PMP, or even specific tech stack qualifications can really make you stand out. Make sure to include these in your CV, as they not only demonstrate your expertise but also your commitment to staying current in the field. We love seeing candidates who are proactive about their professional development!
Tailor Your Cover Letter:Your cover letter is your chance to connect personally with us at National Museums. Share stories about your experiences in IT consulting, and how they shaped your desire to join our team. Mention why you’re excited about this particular role, and how you see yourself contributing to our projects.
Keep It Clear and Concise:We're all busy, so make sure your application is easy to read. Use bullet points for key achievements, and don’t overload us with jargon. A clean, professional layout goes a long way. Remember, the clearer your application, the more likely we are to invite you in for an interview!
How to prepare for a job interview at National Museums
✨Brush Up on Your Technical Skills
For an IT consulting role, be ready to demonstrate your technical prowess. You might face questions on systems integration, cloud technologies, or even troubleshooting specific software. If you have experience with tools like AWS, Azure, or even specific programming languages, make sure you can talk about them fluently.
✨Showcase Your Problem-Solving Approach
IT consulting is all about solving problems for clients. Think about how you can illustrate your approach to a past challenge using the STAR method (Situation, Task, Action, Result). It's a great way to show how you tackle complex issues and come up with effective solutions.
✨Know the Business Impact of IT Solutions
When discussing your experiences, focus not just on the tech solutions you implemented, but also on their business impact. Employers want to see that you can connect IT with organisational goals. Prep examples that highlight how your tech contributions improved efficiency or reduced costs for past clients or projects.
✨Prepare for Behavioural Questions
Since IT consulting often involves teamwork and client interactions, expect behavioural questions that assess your interpersonal skills. Be prepared with examples that demonstrate your adaptability, communication skills, and how you handle client feedback. Before the interview, think of situations where you worked closely with clients to create effective IT strategies or changes.
