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- Tasks: Manage daily admin tasks for the Treasure Trove Unit and support operations.
- Company: Join the National Museums Scotland, a leading museum group in Europe.
- Benefits: Enjoy generous leave, pension contributions, and free access to museums.
- Why this job: Be part of a creative and inclusive team making a real impact.
- Qualifications: Strong ICT skills and experience in busy administration environments.
- Other info: Flexible part-time role with excellent career development opportunities.
The predicted salary is between 16999 - 18251 £ per year.
Part time | 21 hours
Full Time Salary: £28,332 - £30,419 (pay award pending)
Actual Salary (Pro-rata): £16,999 - £18,251
Hours: 21 hours per week
Location: National Museum of Scotland
National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world. As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking. We are looking for enthusiastic, passionate, honest, service-driven individuals to join the Treasure Trove Unit.
Benefits of joining us as our Treasure Trove Unit Administrator include:
- Annually alongside your salary, National Museums Scotland contributes 28.97% of this towards you being a member of the Civil Service Pension Scheme
- A generous annual leave of 28.5 days - rising to 33.5 after 5 years, plus an additional 8 paid days public holidays. For part time staff annual leave and public holidays will be pro-rated to reflect your normal working hours
- Free access to national (and international) museums and exhibitions
- A range of wellbeing benefits including Employee Assistance Programme 24/7
- Access to all the above and more from day one of employment.
About the Treasure Trove Unit Administrator role:
As Treasure Trove Unit Administrator, you are responsible for the day-to-day administrative tasks of the treasure trove system. As a Treasure Trove Unit Administrator at National Museums Scotland you will:
- Be the main first point of general contact for the unit, internally and externally, triage correspondence and send routine responses where necessary, to ensure good and timely communication
- Support the Head of Treasure Trove Operations in such duties as dealing with correspondence and organising paperwork, to ensure their effectiveness
- Organise appointments and logistics for finds days and excavations - booking venues, travel, accommodation and process expense claims
- Support the administration of SAFAP (Scottish Archaeological Finds Allocation Panel) including meetings paperwork and providing minutes and supporting the organisation of the annual report event
Skills and experience we're looking for in our Treasure Trove Unit Administrator:
- Knowledge and understanding of databases, filing systems, modern office systems and procedures.
- Excellent ICT skills in MS Office, Excel, MS Teams, Outlook, and databases.
- Ability to deal with specialist and non-specialist public.
- Proven work experience in a busy administration environment.
- Experience of maintaining confidentiality and need for discretion.
Please be sure to view relevant attachments for this role for full details of the position. The closing date for this role is 23 February 2026. The Selection Event is likely to take place week commencing 23 March 2026.
Treasure Trove Unit Administrator in Edinburgh employer: National Museums Scotland
Contact Detail:
National Museums Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Treasure Trove Unit Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in the museum sector or those who work at National Museums Scotland. A friendly chat can open doors and give you insider info about the Treasure Trove Unit.
✨Tip Number 2
Prepare for the interview by researching the Treasure Trove Unit's recent projects. Show us your enthusiasm and understanding of what we do, and how you can contribute to our creative and collaborative environment.
✨Tip Number 3
Practice common interview questions, especially those related to administration and communication skills. We want to see how you handle real-life scenarios, so think of examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at National Museums Scotland.
We think you need these skills to ace Treasure Trove Unit Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experience align with the Treasure Trove Unit Administrator role. We want to see your passion for administration and how you can contribute to our creative and collaborative environment.
Show Off Your ICT Skills: Since excellent ICT skills are a must, don’t forget to mention your proficiency in MS Office, Excel, and other relevant tools. We love seeing specific examples of how you've used these skills in previous roles, so get into the details!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, especially since you'll be the first point of contact for the unit. Make sure your application reflects that ability!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly and allows you to explore more about the role and our values at National Museums Scotland.
How to prepare for a job interview at National Museums Scotland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Treasure Trove Unit Administrator. Familiarise yourself with the day-to-day tasks mentioned in the job description, like managing correspondence and organising logistics for finds days. This will help you demonstrate your enthusiasm and suitability for the role.
✨Showcase Your ICT Skills
Since excellent ICT skills are crucial for this position, be prepared to discuss your experience with MS Office, Excel, and databases. Bring examples of how you've used these tools in previous roles to improve efficiency or solve problems. This will show that you're ready to hit the ground running.
✨Demonstrate Your Communication Skills
As the first point of contact for the unit, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully handled correspondence or dealt with the public, showcasing your ability to communicate effectively with both specialists and non-specialists.
✨Emphasise Your Organisational Abilities
The role involves a lot of organisation, from booking venues to processing expense claims. Be ready to share specific examples of how you've managed multiple tasks or projects simultaneously in a busy administration environment. Highlighting your organisational skills will reassure the interviewers that you can handle the demands of the job.
