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- Tasks: Support the Registrar team with loans, acquisitions, and logistics for exhibitions.
- Company: Join National Museums Scotland, a leading museum group with diverse collections.
- Benefits: Enjoy 28.5 days annual leave, hybrid working, and exclusive discounts.
- Why this job: Be part of a creative, inclusive team making an impact in the museum world.
- Qualifications: Strong communication skills and experience in museum collection services required.
- Other info: Flexible working options and access to benefits from day one.
The predicted salary is between 27900 - 34600 £ per year.
Full time | 35 hours | Fixed term for 31 weeks
Full Time Salary: £31,929 to £34,549 per annum
Hours: 35 hours per week
Location: This post is based at the National Museum of Scotland with travel to other Museum sites as required | Hybrid working available
National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world. As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking. We are looking for enthusiastic, passionate, honest, service-driven individuals to join our Registrar team.
Benefits of joining us as our Assistant Registrar will include:
- Annually alongside your salary of £31,929, National Museums Scotland contributes 28.97% of this towards you being a member of the Civil Service Pension Scheme.
- A generous annual leave of 28.5 days – rising to 33.5 after 5 years, plus an additional 8 paid days public holidays.
- Cycle to Work scheme.
- Free access to national (and international) museums and exhibitions.
- Exclusive discounts on both local and national High Street and online retailers.
- A range of wellbeing benefits including Employee Assistance Programme 24/7.
- Flexible working options such as hybrid working, part time working, paid special leave, career breaks and unpaid leave.
- Access to all the above and more from day one of employment.
About the Assistant Registrar role:
Located in the Registrar team, this appointment will play a key role in delivering National Museums Scotland’s loans, acquisitions and disposals programmes in accordance with Museum policy and procedures. As an Assistant Registrar at National Museums Scotland you will:
- Assist the Registrars with delivery of the Museum’s Loans Programme of short and long term loans (incoming and outgoing) for exhibitions, display and other Museum purposes.
- Apply professional knowledge and judgement to the viability of loans, acquisitions and disposal projects, liaising with and advising internal and external stakeholders.
- Arrange insurance/indemnity cover for loans and maintain records of National Museums Scotland’s total indemnity.
- Negotiate and implement transport and courier arrangements with shipping agents and borrowing/lending venues.
- Assist with management of the delivery, installation and de-installation programme for incoming loans for exhibitions and displays in liaison with the Exhibitions and Design department.
Skills and experience we’re looking for in our Assistant Registrar:
- Strong written and verbal communication skills, including being proficient in using databases and Microsoft Word, Excel and Outlook.
- Ability to manage multiple projects, with effective time management skills.
- Strong logistical and project management skills to assist with the management of transport and courier arrangements.
- Experience of delivering collection registration services (such as loans, acquisitions or disposals) in a museum or similar environment.
- Experience of using Museum Collections Information Systems, such as Axiell Collections, Mimsy, TMS.
- Experience of arranging UK Government Indemnity or other collections insurance.
The closing date for this role is 22/06/2025. The Selection Event is likely to take place w/c 30 June 2025.
Contact Detail:
National Museums Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Registrar
✨Tip Number 1
Familiarise yourself with the National Museums Scotland's collections and their current exhibitions. Understanding their mission and values will help you align your responses during interviews, showcasing your enthusiasm for the role.
✨Tip Number 2
Network with professionals in the museum sector, especially those who have experience in registration services. Attend relevant events or join online forums to gain insights and potentially get referrals that could strengthen your application.
✨Tip Number 3
Brush up on your knowledge of Museum Collections Information Systems like Axiell Collections or TMS. Being able to discuss your familiarity with these systems can set you apart from other candidates during the selection process.
✨Tip Number 4
Prepare specific examples from your past experiences that demonstrate your project management and logistical skills. Be ready to discuss how you've successfully managed similar tasks in previous roles, as this will highlight your suitability for the Assistant Registrar position.
We think you need these skills to ace Assistant Registrar
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and skills required for the Assistant Registrar position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in museum registration services, project management, or logistics. Use specific examples to demonstrate your skills in managing loans, acquisitions, and disposals.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure your application is well-written and free of errors. Consider including examples of how you've effectively communicated with stakeholders in past roles.
Follow Application Instructions: Make sure to follow all application instructions provided in the recruitment pack. This includes submitting all required documents and adhering to any specified formats or guidelines.
How to prepare for a job interview at National Museums Scotland
✨Know the Organisation
Before your interview, take some time to research National Museums Scotland. Understand their values—Creative, Inclusive, Collaborative, and Forward-thinking—and think about how your own values align with theirs. This will help you demonstrate your enthusiasm for the role.
✨Showcase Relevant Experience
Be prepared to discuss your previous experience in collection registration services, particularly in loans, acquisitions, or disposals. Highlight specific projects you've managed and the skills you used, such as logistical planning and communication with stakeholders.
✨Demonstrate Communication Skills
As strong written and verbal communication skills are essential for this role, practice articulating your thoughts clearly. You might be asked to explain complex processes, so be ready to break them down in a way that's easy to understand.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the Registrar team, the challenges they face, or the future direction of the museum. This shows your genuine interest in the role and the organisation.
