At a Glance
- Tasks: Provide essential clerical support to the school and assist with administrative processes.
- Company: Join a vibrant nursery school in Derry/Londonderry with a supportive team.
- Benefits: Flexible working hours, competitive pay, and a chance to gain valuable experience.
- Other info: Part-time role with opportunities for growth and learning.
- Why this job: Make a difference in a school environment while developing your organisational skills.
- Qualifications: GCSEs in English and Maths or relevant admin experience required.
The predicted salary is between 13 - 14 € per hour.
Primary Location: Derry/Londonderry-Coleraine-Ballysally Nursery School
Contract Type: Fixed-Term (May be subject to extension or reduced for any valid reason)
Duration of Contract/Contract End Date: 30/06/27
Status: Part-Time
Contract Options: Flexible working arrangements available during school holidays (E.g. Option 1, 2, 3)
Hours per Week: 4 hours
Working Pattern: 2 days per week (2hrs per day)
Grade/Scale: Clerical Officer | NJC pts 5 - 8 | £13.6288 - £14.2897 per hour
JOB DESCRIPTION
REPORTS TO: The Principal
JOB PURPOSE: To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES:
- Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all returns/records as required.
- Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Receive, receipt and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Operate the telephone/switchboard, receive visitors and provide hospitality as required.
- Provide word processing/typing, filing, duplication and photocopying in support of administrative processes.
- Sort, screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
- Service meetings and draft minutes as required.
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the post.
FLEXIBLE WORKING OPTIONS AVAILABLE:
- OPTION 1: You are required to be on duty during school term plus two additional weeks.
- OPTION 2: You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence.
- OPTION 3: To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION:
NOTES TO JOB APPLICANTS: You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted.
SECTION 1 - ESSENTIAL CRITERIA:
- Hold either A or B:
- (A) Hold a minimum of five GCSE passes (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications
- OR
- (B) Have a minimum of two years’ demonstrable experience in an administrative/clerical role.
Skills / Abilities:
- Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook.
SECTION 2 - ESSENTIAL CRITERIA:
- Evidence of knowledge of the requirements of a Clerical Officer.
- General office administrative processes and records.
Skills / Abilities:
- Proven effective time management and organisational skills.
- Evidence of a customer focused approach to work.
- Ability to work effectively as a team member and also independently.
- Evidence of sound interpersonal and communication skills.
Values Orientation:
- Evidence of how your experience and approach to work reflect the school’s values/ethos.
SECTION 3 - DESIRABLE CRITERIA:
- Have previous experience of working in an administrative role within a school environment.
DISCLOSURE OF CRIMINAL BACKGROUND: The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.
Clerical Officer in Derry employer: National Instruments
As a Clerical Officer at Ballysally Nursery School in Derry/Londonderry, you will join a supportive and inclusive work environment that values flexibility and work-life balance, offering part-time hours with options for flexible working arrangements during school holidays. The school fosters a culture of growth and development, providing opportunities for professional advancement while ensuring that all staff contribute to a positive educational experience for children and the community.
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Officer in Derry
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the education sector. A personal recommendation can go a long way in landing that Clerical Officer role.
✨Tip Number 2
Prepare for the interview by researching the school’s values and ethos. Make sure you can demonstrate how your experience aligns with their mission. This shows you're not just looking for any job, but that you genuinely care about contributing to their community.
✨Tip Number 3
Practice common interview questions related to clerical duties. Think about scenarios where you've demonstrated your organisational skills or handled difficult situations. Being ready with examples will help you stand out!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Clerical Officer in Derry
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your experience with computer packages like Microsoft Word and Excel. We want to see how you can bring your skills to the table, so don’t hold back!
Tailor Your Application:Read through the job description carefully and tailor your application to match the essential and desirable criteria. We’re looking for specific examples that show how you meet these requirements.
Be Clear and Concise:When filling out your application form, keep your answers clear and to the point. We appreciate straightforwardness, so avoid fluff and get straight to how you meet the criteria.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly and is considered in the selection process.
How to prepare for a job interview at National Instruments
✨Know Your Stuff
Make sure you understand the role of a Clerical Officer inside out. Familiarise yourself with the job description and think about how your skills match the requirements. Be ready to discuss your experience with administrative processes, as well as your proficiency in Microsoft Office packages.
✨Showcase Your Skills
During the interview, highlight your organisational and time management skills. Prepare examples of how you've effectively managed tasks in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Emphasise Teamwork
The role requires working closely with school staff and the Board of Governors. Be prepared to share experiences where you've successfully collaborated with others. This shows that you can work well in a team, which is crucial for this position.
✨Align with the School's Values
Research the school's values and ethos before your interview. Think about how your personal values align with theirs and be ready to discuss this. Showing that you understand and respect the school's mission can set you apart from other candidates.
