Storeperson - Vehicle Maintenance in Derry, Londonderry

Job Reference: 26007599)Primary Location : Derry/Londonderry-Derry/Londonderry-Transport Depot SpringtownContract Type : PermanentDuration of Contract/Contract End Date : N/AStatus : Full-TimeHours per Week : 36 hours per weekWorking Pattern : Mon - Friday: Start & finish time to be agreed upon appointmentGrade/Scale : Storeperson | NJC Pts 5 - 8 | £25,583 - £26,824 per annumAdditional Allowance(s) : Not ApplicableAnticipated Interview Date(s) : TBCAdditional Information: N/AJOB DESCRIPTIONJOB TITLE: Storeperson - Vehicle MaintenanceJOB PURPOSE:To source, order, and issue parts as required by the vehicle maintenance workshops, to maintain accurate records of all transactions required by the Vehicle Maintenance Service.MAIN DUTIES AND RESPONSIBLITIES:Issue from stock parts requested by mechanics employed in the workshop.Maintain parts stock at an optimum level to ensure maximum availability of vehicles.Order vehicle parts, oils, and equipment in accordance with approved contract arrangements.Maintain and operate a computerised stock control system for all stock items controlled by the parts department.In conjunction with the workshop foreperson, maintain an inventory of all tools and equipment used in the workshop.Receive orders; prepare parts and other equipment for dispatch to other workshops. This will include dealing with queries in relation to vehicle parts from suppliers and workshops.Initiate, complete and cost all necessary documentation to comply with Vehicle Maintenance requirements.Provide information and statistics as required by the Service Manager.Instruct semi-skilled staff, apprentices and other persons in the operation of the stores.Attend training courses on stores or equipment that may be deemed necessary.Use safe working practices and procedures at all times on all necessary occasions including the wearing of protective clothing, and keep a tidy personal appearance.Co-operate in the upgrading of the Fleet Maintenance System.Carry out all duties in the working conditions normally inherent in the job and comply with:The health and safety at work (NI) Order 1978.Acts of Parliament, Statutory Instruments and Regulations and other legal requirements.Codes of Practice.Assist in achieving vehicle availability targets in accordance with agreed manning levels.Undertake any other duties or responsibilities commensurate with the storeperson's experience and ability that may reasonably be required by the foreperson.Provide Store Person absence cover to other EA Vehicle Maintenance Depots subject to operational needs.Driving duties to pick up and deliver parts as necessary, and as required by the needs of the service.Performance Criteria:Complete work consistently to a high standard.Display initiative in locating parts by various methods and maintaining adequate stock to service the fleet.Be well versed in the application of vehicle legislation and the Education Authority's Vehicle Maintenance Service policies and procedures.Communicate skills and knowledge effectively to staff under training.Reporting:Compliance with the working week arrangements as defined by the Service Manager in accordance with the needs of the service.Utilisation of the Time Recording System in an accurate manner and in accordance with the procedures laid down by the Service Manager.Completion of documents and records as decided by the Service Manager including a job costing system.This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.PERSON SPECIFICATIONNOTES TO JOB APPLICANTS1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.3. The stage in the process when the criteria will be measured is outlined in the table below.4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.Section 1 - Essential CriteriaThe following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.Factor Essential Criteria Method of AssessmentQualifications/ExperienceHold a minimum of five GCSE passes (grades A*-C) or relevant equivalent or higher examination qualifications (one of which must be in English) and one year’s experience in ordering and organising parts or stock in a stores or warehousing environment including the practical use of computer technology;ORHave a minimum of three year’s experience in ordering and organising parts or stock in a stores or warehousing environment including the practical use of computer technologyShortlisting by Application FormOtherThe successful candidate will be required to:Hold a full current Category B driving licence.ANDto have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;ORbe able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.Shortlisting by Application FormSection 2 - Essential CriteriaThe following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model.Factor Essential Criteria Method of AssessmentKnowledgeKnowledge of general administrative processes and maintaining recordsKnowledge of the functions of the Education AuthorityInterviewSkills/AbilitiesIn line with EA’s Game Changing People Model we will look for evidence of:Attention to detail and ability to maintain accurate recordsAbility to communicate and work effectively with others as part of a teamAbility to use own initiative to solve problems and respond to othersAbility to take a responsive and customer focused approach to workExcellent ICT skills including Microsoft Word, Outlook and ExcelInterviewValues OrientationEvidence of how your experience and approach to work reflect EA’s ethos and values.InterviewSection 3 - Desirable CriteriaSome or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.Factor Desirable Criteria Method of AssessmentQualificationsHold a Vehicle Maintenance Qualification.Shortlisting by Application FormKnowledge Knowledge of vehicle parts, including hazardous substances, storage requirements and suppliers.Shortlisting by Application FormOur ValuesThrough the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.DISCLOSURE OF CRIMINAL BACKGROUNDThe Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.Further information can be accessed at NI Direct or the Department of Justice. #J-18808-Ljbffr